Accounting Supervisor

City of Franklin

The City of Franklin is a progressive community and an excellent place to live and work. Our municipal government offers abundant opportunities to build a meaningful, successful career. Each role is diverse, challenging, and rewarding, and employees share a strong sense of civic pride through service to the public.

Starting Pay:

$78,152 - $91,944 Annually

Benefits Information:

https://acrobat.adobe.com/id/urn:aaid:sc:US:6d8b22a2-9100-428b-9e4f-3e6c0ea61a20

Purpose of Job

Under limited supervision, this role provides comprehensive accounting and service support for the Billing and Licensing Department and oversees and manages financial functions within the department. Responsibilities include assessment loan maintenance, performing reconciliations, creating, maintaining, and analyzing reports, providing customer service, and managing accounts receivable. Provides strategic guidance and support regarding financial processes. Executes supervisory duties.

Essential Job Duties

A. Manages Financial, Licensing/Permitting, and Tax Functions for the Department

• Manages processing of new beer permit applications and oversees agenda preparation for monthly beer board meeting
• Oversees business licensure and renewals for the City of Franklin and assures that compliance standards are met.
• Oversees monitoring of major delinquencies and issuance of demand notifications; oversees issuance of warrants and/or turnover of accounts to collection agency as necessary.
• Oversees the processing of miscellaneous receipts for other departments as needed for Finance.
• Receives invoices from various vendors and processes and codes same for payment.
• Manages processing of monthly hotel/motel tax returns.

B. Loan services

• Creates, maintains, and updates accurate electronic and paper loan records.
• Calculates new special assessment districts and recalculates existing districts using updated assessed values.
• Monitors payment progress, identifies trends and variances and implements corrective actions while recommending potential improvements to Director as appropriate.
• Calculates and distributes delinquent report and calculates and applies penalties manually.
• Creates and maintains amortization schedules.

C. Reporting and Reconciling

• Completes daily reconciliation of all transactions that credit the City of Franklin accounts receivable bank account and submits completed spreadsheet to Finance by monthly deadline.
• Reconciles Building and Neighborhood Service’s daily transactions.
• Analyzes and reconciles data from City’s project management system with bank deposits and system entries completed by multiple departments.
• Prepares and organizes the monthly sales tax report and processes payment with the State by the monthly deadline.
• Maintains financial controls and assures operational consistency by understanding, communicating, and complying with policies and procedures related to customer agreements.
• Obtains the monthly Local Option Sales tax for the City of Franklin and updates the report to be distributed to the Billing and Licensing Director, Assistant City Administrator, and Finance Department.
• Receives property tax data from the County and updates and distributes the report to the Billing and Licensing Director, Assistant City Administrator, and Finance Department.
• Creates additional comparison reports for review and analysis by the Billing and Licensing Director, Assistant City Administrator, and Finance Department regarding sales tax and hotel/motel data.
• Provides monthly Hotel/Motel receipts to the Director of Finance and Administration for the Visitor’s Bureau.
• Completes the monthly change drawer count to verify it balances.
• Assists colleagues with general ledger coding for payments and receipts.
• Pulls data and updates reports for the Annual Comprehensive Financial Report and the Annual Water Audit Report.
• Advises and assists Billing and Licensing Director in preparation of departmental operating budget.
• Serves as office manager in the absence of Billing and Licensing Director and Billing and Licensing Manager.
• Responsible for administrating and maintaining user profiles in electronic payment system.
• Primary contact for external agencies regarding miscellaneous tax reporting.

D. Customer service

• Educates customers and coworkers on the policies and terms related to particular obligations to the City of Franklin serving as the departmental subject matter expert.
• Independently resolves product or service problems by clarifying the customer’s need or issue; determining the cause of the problem; exercising discretion to select and explain the best solution to solve the problem; and following up to ensure closure.
• Supports, advises, and assists cashiers and customer service employees with customer inquiries.
• Supports, advises, and assists Financial Technicians daily with procedures and best practices, and provides discretionary decisions regarding the processes.

E. Performs Supervisory Duties

• Handles employee concerns and problems, directs work, counsels disciplines, and completes employee performance evaluations.
• Handles customer concerns and complaints when escalated.
• Makes decisions regarding personnel actions such as promotion and hiring.
• Trains or schedules training of personnel in the essential functions of customer service for accounting, taxes, licenses, and permits.
• Creates, maintains, and adjusts employee schedules as needed.
• Reviews employee timecards for accuracy of time worked and leave used and adjust or approve as necessary.
• Creates new user profiles and updates current profiles in payment system through outside vendors.

Physical Demands and Work Environment

Physical Demands:

Performance of the essential duties of this job requires the incumbent to:

• Remain in a stationary position 50% of the time.
• Occasionally move about inside the office/building to access file cabinets, office machinery, the public, etc.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, computer, printer, and telephone.
• Regularly positions self to maintain office area and items needed to complete daily tasks.
• Regularly communicates information and ideas so others will understand. Exchange accurate information in these situations.
• Occasionally moves/transports up to 10 pounds.

Work Environment:

Performance of the essential duties of this job requires:

• The work environment is moderately noisy (examples: business office with computers and printers, light traffic).

Qualifications

Minimum Qualifications and Experience:

• The required knowledge, skill, and abilities to satisfactorily perform job duties are normally acquired through obtaining a Bachelor’s degree from a four-year College or university, plus a minimum of five (5) years of related experience and/or training; or an equivalent combination of education and experience.

Preferred Certifications/Licenses:

• Certified Municipal Finance Officer (CMFO)