License & Accounting Specialist

We are seeking a detail-oriented License and Accounting Specialist to join our Finance team at the City of Frankfort. This role requires strong organizational skills, accuracy, conscientiousness, and the ability to work collaboratively within a high transaction environment.

We offer:

• 13% employer contribution to 401k or 457 account during first year
• Retirement through the Kentucky Public Pension Authority beginning second year
• Generous vacation, sick, and holiday paid leave with no waiting period
• Health, dental, vision, and life insurance with no or low employee premiums
• Tuition reimbursement
• Gym Membership subsidy
• Paid Parental Leave

POSITION SUMMARY
Under general supervision, this position is responsible for receiving and receipting monetary transactions, whether by mail, electronically, or in person at the finance office. This role demands proficiency in handling cash, making change, and accurately processing taxes, business licenses, and other payments according to established procedures. The duties are complex, requiring the employee to input and retrieve information from departmental receipts and reports. A key responsibility is the proper reception and receipting of significant sums of money. The employee may be held personally accountable for any monetary errors made during the receipting process. Work accuracy is verified through daily reconciliation and regular audits of records.
This position serves as an accountant within the finance department, providing assistance with daily accounting activities. It involves reviewing and reconciling general ledger and active accounts to ensure accuracy and compliance with accepted accounting standards and practices. The employee works independently under general supervision, adhering to established policies and procedures.
The role functions as a License Specialist for new business and transient licenses. Key responsibilities include issuing new business licenses upon receipt of applications and other necessary documentation. The position also assists with other aspects of occupational, net profit, and insurance premium tax preparation and mailing. Furthermore, the employee is responsible for the monthly billing and collection of transient room taxes and collaborating with Frankfort Tourism for the transfer of these funds.

ESSENTIAL FUNCTIONS
CASH RECEIPTING & CUSTOMER SERVICE          
•    Initial point of contact with customers/taxpayers at front counter.
•    Collects cash, checks or money orders in payment of taxes, business licenses, and other fees and issues receipts either in person at the counter or through the mail;
•    Assists with processing quarterly and annual occupational taxes (net profit and withholding), quarterly insurance premiums tax and monthly transient room tax in the appropriate database.
•    Counts/verifies amounts of cash/check for daily revenues including swimming pool, golf green, season ticket fees, transit fares, etc.;
•    Records and balances all transactions daily by running adding machine tapes as proofs against receipting documentation; helps to locate any discrepancies;
•    Performs daily route to various local banks for the City;
•    Gives information to taxpayers, vendors, business owners over the telephone or in person; 

ACCOUNTING, LICENSING & ADMINISTRATIVE                      
•    Checks validity and processes all applications for new business license/occupational tax withholding/regulatory/ and transient room tax accounts.
•    Assists in Preparing and/or mailing license fee and tax forms monthly, quarterly, annually and as necessary.
•    Composes and creates letters and reports.  Files a variety of material and maintains related alphabetical, numerical and subject filing systems.
•    Provides clerical support for other office personnel when requested, including receptionist coverage for City Manager’s department. 
•    Collection and accounting for property taxes.
•    Helps collect on cold checks written to the City.
•    Communicates with the PVA office when exoneration is needed for a property and issues refund, if necessary.
•    Performs daily post office route for the finance department.
•    Performs daily bank route for the finance department.
•    Opens, sorts and routes mail.
•    Reviews and reconciles general ledger account balances and maintains strong internal controls over financial processes and reporting; including participating in other finance roles to ensure cross training and back-up procedures.
•    Creates financial reports and analyzes financial results.
•    Demonstrates effective computer skills to use general ledger and budget software.
•    Updates Finance website. 
•    Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.

ESSENTIAL COMPETENCIES

Ability to apply accounting principles to assist in resolving problems; use spreadsheet software at an intermediate level; accurately perform a variety of mathematical calculations; use accounting software; prepare reports; establish priorities and organize workload; research and analyze data; communicate effectively verbally and in writing; establish methods, procedures, and internal controls to maintain cash safety; complete tasks under time constraints and strict deadlines; maintain accurate and detailed accounting records; reconcile complex, high volume accounts; work independently or with minimal supervision; exercise good judgment; interpret and follow City code, policies, regulations and procedures; recommend solutions and correct problems; display an attitude of cooperation and work harmoniously with all levels of City of Frankfort employees and public; communicate effectively in the English Language at a level necessary for efficient job performance; maintain confidentiality with sensitive documents or information; complete assignments in a timely fashion; understand and comply with all rules, policies and regulations; maintain prompt and regular attendance; perform all essential and marginal functions as assigned by an authorized employee, supervisor and/or manager with or without a reasonable accommodation. Respects and maintains confidentiality.