Records/Data Entry Clerk

Description

The City of Fort Myers strives to be an employer of choice and most of our employees turn jobs into long term careers. The salary shown in the job description is the full range for this position from entry to later career.

NEW EMPLOYEES ARE HIRED AT, OR NEAR THE ENTRY POINT SHOWN, DEPENDING ON QUALIFICATIONS AND RELEVANT EXPERIENCE.

FLSA Status: Non-Exempt Safety Sensitive: NO Level II Screening: NO

Under the general direction of the designated supervisor, the incumbent is responsible for processing all public records requests in accordance with Florida State Statute. Responsible for data entry into the City’s computer system. Enter traffic citations, trespass warnings/authorizations, civil citations, Field Interview Report (FIR) cards, arrest reports, misdemeanor dispositions, offenses, coding for crime and incident reporting databases , and validations. Provide daily transmittals for the traffic citations to the County Clerk’s Office. Process traffic crash reports, business license applications, tow applications, and adult entertainment licenses. Perform cashier duties. In addition, the incumbent is responsible for copying, processing, and filing all law enforcement related reports in accordance with Florida Public Records Law to allow for expedient retrieval and access of such reports and correspondence. This job has no supervisory responsibilities.

Responsibilities And Reporting During An Emergency Situation

Essential Employees may be required to work during a declared emergency. Depending on the nature of the emergency, this may require working around the clock for several days on short notice.

Non Essential Employees will not be required to work during a declared emergency. The employee’s Department Head will determine when the employee will be required to work.

Duties/Responsibilities

• Process all public records requests from the media, State Attorney’s Office, City Attorney’s Office, City of Fort Myers Citizen Police Review Board, law enforcement agencies, state agencies, insurance companies, and any other entities as required.
• Assist citizens with requests for records and reports associated with law enforcement activity.
• Maintain mail correspondence and answer telephone requests for records and reports associated with law enforcement activity.
• Redaction of police reports, documentation, dash camera videos, and body camera videos for release to the public, pursuant to Florida State Statute.
• Log, enter and check for accuracy of traffic crash reports, offense reports, and arrest reports.
• Process, file, store, retrieve, and destroy law enforcement-related records and reports and public records requests as required, pursuant to the State of Florida General Records Schedule GS1-SL and GS2.
• Cashier duties which include receipt of payment for public records requests, special event permit fees, reimbursed expenses, state forfeiture restitution, adult entertainment licenses, etc. by both in person customers and mail customers.
• Data entry of offense/incident reports, field interview reports, arrest reports, trespass-warning/authorization notices, citations, municipal ordinances, and entries into policy maintenance.
• Validate reports for the Florida Department of Law Enforcement.
• Coding and completion of Uniform Crime Reports.
• Compile, enter, and file information for arrest files.
• Enter tickets, trespasses, and FIR cards.
• Receive parking tickets from officers and prepare them for Denison Parking Personnel.
• Handle all transmittals as needed.
• Assist police officers with report retrieval.
• Switchboard Operator duties as needed.
• Responsible for providing assistance in the absence of department staff members.
• Establish and maintain a working environment conducive to positive morale, individual style, quality, creativity, and teamwork.
• Maybe responsible for maintaining information on City Link
• May need to drive a motor vehicle to accomplish assigned tasks
• This position requires regular and reliable attendance and the employee’s physical presence at the workplace
• Performs other duties as assigned.
  
  

Minimum Requirements

• High School diploma or GED.
• One (1) year experience in related field; or education and/or training that provides the required knowledge, skills, and abilities.
• Florida Driver's License with acceptable driving record
• Criminal Justice In Service (CJIS) Full Access, at the time of hire, or be able to obtain within thirty (30) days of being duty assignment changes.
• Criminal Justice In Service (CJIS) Security Awareness Training at time of hire, or be able to obtain within thirty (30) days of employment.
• External applicants must submit to a complete background investigation including fingerprint check and polygraph (lie detector).
  
  

Physical Demands and Working Conditions

This work typically requires the following physical activities to be performed.

• Balancing – maintain equilibrium to prevent falling while walking, standing, or crouching.
• Climbing – ascending, descending ladders, stairs, ramps, requires body agility.
• Reaching – extending hands or arms in any direction.
• Repetitive Motion – substantial movements of wrists, hands, fingers.
• Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
• Standing – for sustained periods of time.
• Stooping – bending body downward, forward at waist, with full motion of lower extremities and back.
• Talking 1- expressing ideas by spoken word
• Crouching – bending body forward by bending leg, spine.
• Feeling – perceiving attributes of objects by touch with skin, fingertips.
• Fingering – picking, pinching, typing, working with fingers rather than hand.
• Grasping – applying pressure to object with fingers, palm.
• Handling – picking, holding, or working with whole hand.
• Hearing 1 – perceiving sounds at normal speaking levels, receive information.
• Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
• Visual Acuity 2 - color, depth perception, field of vision.
• Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.
• Visual Acuity 4 - operate motor vehicles/heavy equipment.
• Hearing 2 – receive detailed information, make discrimination in sound.
• Kneeling – bending legs at knee to come to rest at knees.
• Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
• Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning.
• Walking - on foot to accomplish tasks, long distances, or site to site.
  
  

Work Performed Is Primarily

• Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects.
  
  

WORK ENVIRONMENT

• Works in an office environment and sits for long periods of time
• May be required to work hours other than the regular schedule including nights, weekends, and holidays.
  
  

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Full-time Regular City Employee Benefits

• Health Insurance (Florida Blue)
• City paid employee coverage. HMO or PPO plans are available. Dependents can be added, Employee pays 30% of premium. Premium deductions are taken pre-tax.
• Basic Life Insurance (USAble Life)
• City paid. The benefit is equal to 1x the annual base pay, rounded to the nearest $1000.00.
• Optional Vision Insurance (VSP)
• Employee-paid insurance is available at group rates, and family plans are available to employees. Premium deductions are taken pre-tax.
• Optional Dental Insurance (Humana)
• Employee-paid insurance is available at group rates, and family plans are available to employees. Premium deductions are taken pre-tax.
• Supplemental Insurance
• Employees may purchase various types of supplemental insurance (life, AFLAC) at group rates through payroll deduction.
• Pension Plan (General) Administered by Resource Centers
• Pension Plan (Police and Fire) administered by Foster & Foster
• 401(a) (Mission Square)
• Certain management positions can opt out of the General Pension into a 401(a).
• Roth IRA (Mission Square)
• Offered through payroll deduction.
• Disability (USAble Life)
• Employee paid short & long-term disability insurance.
• Leave Time (Sick, Vacation)
• Paid Holidays
• City recognizes 13 holidays which include: New Year's Day, Martin Luther King Jr. Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, Friday after Thanksgiving Day, Christmas Day, Birthday Holiday and Floating Holiday.**Birthday and Float after 1-year of service.
• Deferred Compensation Programs (Mission Square) OR (Nationwide )
• Tax-deferred savings plan available for retirement purposes. Employee-only contributions.
• Flexible Spending Accounts
• Employees can elect to use pre-tax dollars to cover un-reimbursed medical or dependent daycare expenses.
• Payroll Direct Deposit
• Available to any banking institution or credit union. Suncoast Federal Schools Credit Union membership is available to City employees.
• Employee Assistance Program (ESI)
• City-paid availability to licensed professional counselors for non-work related personal issues with 100% confidentiality.
  

Please note: Benefits do not apply to On-Call, Temporary, or Seasonal positions. Insurance Benefits only apply to regular Full-time positions.

01

Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?

• Yes
• No
  
  

02

PLEASE READ IN ITS ENTIRETY: Because you are applying to a law enforcement agency, you understand that you MUST include information about any arrest, charge, conviction, or other criminal activity, even if the records are sealed or expunged (Section 943.13(7), F.S. Rule 11b-27.0022).

• Yes
• No
  
  

03

Do you currently possess a minimum of a High School diploma or GED or higher?

• Yes
• No
  
  

04

Do you currently possess a minimum of one year of experience in a related field; or an equivalent combination of education, experience, and/or training that provides the required knowledge, skills, and abilities?

• Yes
• No
  
  

05

If the answer is Yes to question #2, please explain. If you answered "No" please enter "n/a".

06

Do you currently possess Criminal Justice In Service (CJIS) Full Access OR have the ability to obtain within thirty (30) days of hire date?

• Yes
• No
  
  

07

Do you currently possess Criminal Justice In Service (CJIS) Security Awareness Training; OR have the ability to obtain within thirty (30) days of hire date?

• Yes
• No
  
  

08

Do you currently possess a valid Driver's License with acceptable driving record?

• Yes
• No
  
  

09

Are you willing and able to submit to a comprehensive pre-employment background check, including a criminal records check, medical examination, and drug screen?

• Yes
• No
  
  

10

Have you ever received a dishonorable discharge from any of the Armed Forces of the United States?

• Yes
• No
  
  

11

Have you been convicted of any felony crime?

• Yes
• No
  
  

12

Have you ever been convicted of any misdemeanor or felony, or any crime against the United States designated as a misdemeanor or felony, or any offense against any other state, territory, or country which would be a misdemeanor or felony if committed in this state at time of application that involves any of the following: a. Abuse or neglect of children, aged, or incompetent b. Perjury or falsification to include making false reports of crimes or falsification of official documents c. Sexual offenses, including indecent exposure and prostitution d. Any offense involving violations of the civil rights of any person under the Constitution or laws of the United States or any county

• Yes
• No
  
  

13

Have you ever been convicted of domestic violence?

• Yes
• No
  
  

14

Have you ever pled "nolo contendere", guilty, or have been convicted of a misdemeanor or felony involving domestic violence?

• Yes
• No
  
  

15

Have you ever used or possessed any Illegal drug at any time of employment while employed with a law enforcement agency, in a prosecutorial position, and/or employed in any position of responsibility of the public trust?

• Yes
• No
  
  

16

Have you ever been convicted, plead nolo contendere, plead guilty, or had the adjudication of guilt withheld for any offenses(s) other than minor traffic violations?

• Yes
• No
  
  

17

Do you currently have any visible tattoos on your face, neck, head, or hands?

• Yes
• No
  
  

18

If you answered "YES" to having tattoos, please list the location and describe the tattoo.

19

Within the past year, have you tried, used, or experimented with marijuana?

• Yes
• No
  
  

20

Within the past 5 years, have you tried, used, or experimented with powder cocaine?

• Yes
• No
• Required Question