Administrative Supervisor (HOPWA Program Administrator)

Position Summary

The Housing and Community Development Division seeks an Administrative Supervisor.

The Administrative Supervisor provides highly responsible advisory and administrative work planning, developing, analyzing, evaluating, advising on, and improving various programs, policies, work methods and procedures. They analyze and evaluate major segments of the division and, based on study findings, develops recommendations and advice to management for improving the effectiveness and efficiency of programs and operations. They also may supervise assigned staff and conduct performance evaluations.

This job classification is included within the bargaining unit represented by Federation of Public Employees Supervisory and therefore is subject to the terms and conditions of the Collective Bargaining Agreement between the City of Fort Lauderdale and Federation of Public Employees Supervisory.

This is a Management Category III position which includes six (6) additional Management Vacation Days and a Vehicle Allowance of $250/month.

Essential Job Functions

Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.

• At the direction of an administrative superior, identifies problems or factors inhibiting the effective accomplishment of departmental or city-wide goals and objectives; determines requirements and scope of necessary study considering objectives and problems to be solved; collects data; analyzes data; develops alternatives and makes specific recommendations to superior; may assist in implementation of recommendations
• Handles department inquiries and complaints from the public and other City departments and outside agencies; alerts appropriate staff for follow up
• Researches problems notifies stakeholders of discrepancies and makes changes as needed
• As a support to an administrative superior or department head, composes correspondence and memorandums; arranges conferences; interprets administrative policies; relays instructions and policy and procedural decisions; acts for superior on routine matters; and may represent the superior at conferences and meetings, including contacts with outside agencies
• Coordinates timely submission of all Commission Agenda Items for assigned department
• Conducts fact-finding interviews, observes operations, consults with and explains to management recommendations made for changes in work operations and other key actions proposed Monitors various department budgets and reports any issues or shortfalls
• Acquires and disseminates information concerning work methods and procedures, organization, work controls and similar management functions
• Compiles data analyzes information and generates various reports
• Provides day-to-day supervision and training of assigned staff members; monitors and conducts performance evaluations
• Communicates with staff regarding inquiries related to department procedures, Personnel Rules, and Union contracts as they relate department operations
• Performs related work as required.
  
  

Minimum Job Requirements

JOB REQUIREMENTS, PREFERENCES & WORK ENVIRONMENT

• Bachelor's Degree in Business or Public Administration, or a closely related field.
• Three (3) years of work experience administering the Housing Opportunities for Persons With Aids (HOPWA) program.
• A minimum of one (1) year of supervisory experience.
• Additional qualifying experience or completion of coursework at an accredited college or university in a job-related field, may substitute on a year-for-year basis for one year of the required experience or education.
• If claiming Veterans' Preference, you must attach a copy of the DD214 Member 4 form (or other supporting claim documents) to your on-line application.
  
  

Preferred Qualifications

• Experience in contract development and contract administration.
• Proficiency in Microsoft Excel.
• Ability to communicate effectively, both verbally and in writing.
• Knowledge of and experience working with special populations.
• Knowledge of grant accounting principles.
• General knowledge of HUD regulations.
• Ability to conduct in-person presentations and coordinate community outreach activities related to HIV services.
  
  

As public servants, employees may be required to work immediately before, during, and/or after an emergency. All employees must be available and able to work assigned shifts as determined by their Department Heads.

Physical Standards

The position is generally sedentary. Employees sit most of the time, but may walk or stand for brief periods of time.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

How To Apply & Supplemental Information

Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; interview; employment record, background check; medical examination; and drug screen. The expected duration of the selection process varies by position.

The City of Fort Lauderdale is an Equal Opportunity, Affirmative Action, inclusive employer and a Drug Free Workplace. The City of Fort Lauderdale does not discriminate based on age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation. Veterans' preference per Florida law.

For technical support with your application, contact GovernmentJobs.com from 9 am to 9 pm EST, Monday to Friday, at (855) 524-5627 or email support@ governmentjobs.com.

The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance.

Click here for an overview of employment information including our benefits package.

Click here for additional Federation of Public Employees management benefits.

Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan!

Under the U.S. Department of Education's Public Service Loan Forgiveness (PSLF) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale! Click here for more information or to see if you qualify.

In addition to the competitive benefits package and salary, the City of Fort Lauderdale participates in the Florida Retirement System (FRS) which offers an investment option and a pension option and requires a 3% contribution from employees. All new City of Fort Lauderdale employees are automatically enrolled in FRS. Click here to view additional information on the Florida Retirement System.

01

What is the highest level of education you have successfully completed in Business, Public Administration, or closely related field?

• High School or Equivalent
• Associates Degree
• Bachelors Degree
• Masters Degree or higher
• None of the above
  
  

02

How many years of work experience do you possess administering a Housing Opportunities for Persons with Aids (HOPWA) program?

• No experience
• Less than 1 year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years
• 6 years
• 7 years or more
  
  

03

How many years of paid, full-time work experience do you possess in contract development and contract administration?

• No experience
• Less than 1 year experience
• 1 - 2 years
• 3 - 4 years
• 5 or more years
  
  

04

How many years of experience do you have in the development, monitoring, or managing grants?

• No experience
• Less than 1 year
• 1 - 2 years
• 3 - 4 years
• 5 or more years
  
  

05

Do you have a good understanding of current federal and state legislation in the areas of HUD housing and urban development regulations?

• Yes
• No
  
  

06

How many years of experience do you have using grant accounting principles?

• No experience
• Less than 1 year
• 1 - 2 years
• 3 - 4 years
• 5 or more years
  
  

07

How many years of experience do you have working with special populations?

• No experience
• Less than 1 year
• 1 - 2 years
• 3 - 4 years
• 5 or more years
  
  

08

How many years of your housing/community development experience was in a supervisory capacity?

• No experience
• Less than 1 year
• 1 - 2 years
• 3 or more years
  
  

09

Please rate yourself in the following software. (choose the level that applies for each if applicable).

• Word Beginner
• Word Advanced
• Excel Beginner
• Excel Advanced
• PowerPoint Beginner
• PowerPoint Advanced
• Kronos Beginner
• Kronos Advanced
  
  

10

How many years of experience do you have creating and giving presentations?

• No experience
• Less than 1 year
• 1 - 2 years
• 3 - 4 years
• 5 or more years
  
  

11

How much experience do you have organizing community events, marketing of the event, coordinating the day of activities, and community involvement?

• No experience
• Less than 1 year
• 1 - 2 years
• 3 - 4 years
• 5 or more years
  
  

12

Please tell us why you are interested in employment with the Housing and Community Development Division at the City of Fort Lauderdale.

• Required Question