Beautification, Arts & Sciences Project Administrator

Description

The City is seeking a collaborative and experienced professional to lead the planning, development, and implementation of complex public art and beautification projects that enhance the community's character and quality of life. This position manages projects from concept through installation, coordinates with artists, consultants, and stakeholders, and serves as a key liaison to advisory commissions, City Council, and the public. The ideal candidate combines strong project management, community engagement, and communication skills with a commitment to delivering high-quality public spaces and advancing the City's strategic goals.

By applying to this position, you are opening yourself to the opportunity to work in a critical division program and make a significant impact on the community we serve.

Examples of the Work Performed

POSITION RESPONSIBILITIES

• Provides excellent customer service to both internal and external customers.
• Develops beautification, arts and sciences programs or projects of various scales.
• Coordinates assignments including scheduling, resource coordination, task management, and client communication.
• Organizes and conducts informal and formal community outreach efforts.
• Collaborates with and provides technical assistance to internal and external agencies.
• Develops and delivers progress reports, proposals, requirement documentation, and presentations.
• Contributes to the review of various development applications including plats, permits, site plans, and building plans.
• Hands on data collection, data analysis, concept generation, technical development, documentation, and implementation.
• Manages day-to-day contracted operational aspects of the completion of the assignment.
• Develops success strategies; manages scope; selects and engages consultants; tracks project milestones and deliverables, quality control, budget management, record keeping, problem identification and resolution; and keeps supervisor appraised of project status.
• Actively identifies and conducts outreach to stakeholders and provides stakeholder opinions; builds, develops, and grows relationships that contribute to the success of assignments, the program, the division, and the City.
• Organizes and conducts informal and formal communicate outreach efforts.
• Arranges, attends, presents and/or conducts community meetings.
• Manages marketing for the beautification, arts and sciences program.
• Collaborates on compliance needs, regulatory functions, and engagement of stakeholders. Maintains records and prepares reports and correspondence.
• Assemble and analyze information, presentations, and reports for City Council, management, and staff.
• Reviews proposals and provides knowledgeable expert opinion.
• Develops agendas, prepares applications, provides technical reports, attends meetings, and communicates between Commissions and management.
• Other duties as assigned.
  
  

To review the full job description for this position, please click the following: LINK

Qualifications

MINIMUM QUALIFICATIONS

• Bachelor's Degree in public art, architecture, heritage preservation, landscape architecture, planning, urban design, art history, project management or a related field
• Three (3) years of experience in program coordination, planning, and/or project management
• Valid driver’s license
• Any combination of relevant education and relevant experience may be substituted on a year-for-year basis. Minimum requirements such as driver's license may not be substituted and are required at time of hire.
  
  

DESIRED EXPERIENCE AND TRAINING

• Public Art Project Management
  
  

Other Requirements and Working Conditions

• Must possess, or obtain upon employment, a valid Arizona driver’s license
• Regular attendance is an essential function of this job to ensure continuity.
  
  

Supplemental Information

CURRENT COMPENSATION AND BENEFITS:

We are dedicated to fostering an inclusive and positive work environment. We offer competitive pay, outstanding benefits, and the chance to work with a committed team making a difference in our community. Located in the beautiful mountain town of Flagstaff, AZ, you’ll enjoy a unique quality of life with outdoor recreation, stunning scenery and a welcoming community.

Our Total Compensation Package Includes Best-in-class Benefits And An Annual Salary Of (insert Full Salary Range), Based On The Candidate's Qualifications And Experience. Plus:

• Arizona State Retirement System with 100% Match
• Employees are members of Arizona State Retirement System (ASRS) with a mandatory contribution rate of 12%
• 457 Deferred Compensation Options
• Up to 4% Annual Pay for Performance Increase
• Group Insurance including Health, Dental and Vision coverage
• Flexible & Health Savings Accounts
• 13 Paid Holidays, Vacation, Sick Leave, Personal Leave, Paid Parental Leave, Bereavement, Jury Duty
• Life Insurance, AD&D, Short- and Long-Term Disability and Voluntary Life Insurance
• First-Time Homebuyer Assistance
• Qualified Public Student Loan Forgiveness Employer
• Tuition Assistance
• Employee Clinic, Telehealth, Wellness Program & Incentives
• Tobacco Cessation Program
• Employer Assistance Program
• Recognition including Workiversary, Wonderful Outstanding Worker (WOW), On-the-Spot, 7k Award, and City Manager's Excellence Awards
• Employee Discounts: Mountain Line Bus Eco Pass, Aquaplex, and Recreation Centers
  
  

Please note that Compensation and Benefits are subject to change based on future policy change, budgetary impact, and Council changes.

The City of Flagstaff is looking for team members who are passionate about community, innovation, and quality of life. Come be a part of this cool community and see why the City of Flagstaff is a great place to work!

The City belongs to Northern Arizona Public Employees Benefit Trust (NAPEBT), a consortium formed to combine resources and leverage buying power in order to provide comprehensive and cost-effective benefits to employees. NAPEBT currently includes the City of Flagstaff, Coconino County, Coconino Community College, Flagstaff Unified School District, Mountain Line, Kachina Village Improvement District, and the Coconino County Accommodation School. NAPEBT continually works to ensure a better benefits package than any of the employers could offer individually, which keeps benefits costs down for employees.

INSURANCE

Benefits include medical, prescription, dental, vision, life insurance, and short and long term disability options.

RETIREMENT

Employees are members of Arizona State Retirement System (ASRS), Public Safety Personnel Retirement System (PSPRS), or the Elected Officials Retirement Plan (EORP) based on eligibility requirements.

DEFERRED COMPENSATION

Employees may make pre– or post-tax contributions to a 457 Retirement Plan through Voya, Nationwide, or Mission Square account via Payroll Deduction.

Our comprehensive benefits package includes healthcare benefits, Arizona State or Public Safety Retirement, annual vacation, 13 paid holidays, paid Parental Leave, an offsite health clinic, Employee Assistance Program, wellness program and incentives, First-Time Homebuyer Assistance Program, Tuition Assistance Program, and so much more. The City of Flagstaff is a Qualified Public Student Loan Forgiveness Employer. To view comprehensive benefits information, click ?here???

01

Please select the option that best represents your combination of education and work experience.

• High school diploma or GED plus 7 years of of experience in program coordination, planning, and/or project management
• Associate’s degree or 60 college credits plus 5 years of of experience in program coordination, planning, and/or project management
• Bachelor’s degree plus 3 years of of experience in program coordination, planning, and/or project management
• Master’s degree or higher plus 1 years of of experience in program coordination, planning, and/or project management
• I do not meet the minimum education and experience requirements
  
  

02

Please indicate your highest level of education.

• High school diploma or GED
• Associate’s degree or 60 college credits
• Bachelor’s degree
• Master’s degree or higher
• I do not have any educational degrees
  
  

03

What is your highest level of education in public art, architecture, heritage preservation, landscape architecture, planning, urban design, art history, or project management?

• High school diploma or GED
• Associate’s degree or 60 college credits
• Bachelor’s degree
• Master’s degree or higher
• I do not have a degree in any of the fields listed or in a related field.
  
  

04

How many years of professional experience in program coordination, planning, and/or project management do you have?

• None
• Zero to less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five to less than six years
• Six or more years
  
  

05

Do you have experience in Public Art Project Management?

• Yes
• No
  
  

06

Do you possess a valid driver's license?

• Yes
• No
  
  

07

This position is posted with the full salary range indicating future potential earnings; however, the actual hiring salary for this position is dependent upon relevant experience and qualifications above minimum requirements and position funding. This position is budgeted for the following range: $61,651.20 - $77,064.00. Are you okay with that pay range?

• Yes
• No
• Required Question