What are the responsibilities and job description for the Detective Secretary - Police Department position at City of Findlay?
Job Summary
The City of Findlay is seeking a Detective Secretary to provide essential administrative support to its detectives. This position plays a critical role in ensuring the smooth operation of daily law enforcement activities while handling highly sensitive information with the utmost discretion.
Daily tasks include, but are not limited to: managing and processing police reports, maintaining organized filing systems, and serving as a reliable point of contact for staff and external parties. This position serves as the first point of contact between the public and the Detective Division. All documents and phone calls must be handled with professionalism, accuracy, and discretion.
The ideal candidate will be a highly detail-oriented and self-motivated individual with excellent communication skills, strong organizational abilities, and the resilience to handle sensitive subject matter with composure.
The hours are 6:30 a.m. to 3:30 p.m., Monday through Friday, with a one-hour lunch break.
Essential Duties and Requirements
- Answer phones and take messages for absent Detectives.
- Great people and direct to appropriate area or Detective.
- Type outgoing subpoenas for Detectives.
- Proofread narratives.
- Accept incoming subpoenas.
- Collect arrests/reports from previous day(s). Copy any statement or other paperwork attached to be sent to appropriate prosecutor for requested charges. Log all outgoing requests. Deliver reports to Lieutenant for final approval.
- Make copies of arrest reports for Court Officer.
- Scan paperwork into Records Management System.
- Review request for charges forms, prior to delivery to and returning from Prosecutor's office.
- Close paperwork following proper procedures.
- If charges filed, enter information to person in Records Management system.
- Other duties as required.
Knowledge, Skills and/or Abilities
- Ability to use critical thinking to reform a variety of office tasks.
- Computer skill: typing, familiar with word, excel, and outlook.
- Follow instructions and make decision, without close supervision, based on organization policy.
- Ability to plan and schedule your own work as well as that of others.
- Ability to multi-task and change the task you are working on frequently.
- Working knowledge of terminology utilizes in the legal system.
- Ability to keep information confidential.
Job Type: Full-time
Pay: $23.82 - $26.88 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $24 - $27