Public Works Administrative Assistant

Summary

Provides administrative support for the Public Works department. The incumbent prepares and maintains confidential documents, greets and assists visitors, answers and directs telephone calls, and oversees file management.

Essential Duties and Responsibilities include the following; however, other duties may be assigned. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Answers and directs telephone calls; greets and assists the public with various inquiries.
• Prepares and proofreads correspondence, lists, calendars, and booklets, ensuring accuracy of materials.
• Serves as point of contact for select vendors and suppliers, as assigned by the Director.
• Verifies pricing and prepares purchase orders for various office supplies, cleaning supplies, fuel, and chemicals.
• Monitors fuel usage and prepares fuel usage reports; bills the police department accordingly;
• Completes accurate data entry for department attendance records and activity sheets to track compensation budget; labels timecards, distributes paychecks, and tracks safety shoe vouchers and purchases.
• Processes, prepares, and maintains department files and documents in an organized manner.
• Provides general department and public support; notifies respective internal departments of reported issues, prints shelter reservation forms, and opens and distributes department mail.
• Assists the department in administrative tasks, as needed.
• Other duties as assigned.

Supervisory Duties

No direct supervisory responsibilities.

Education and Experience Required

High School Diploma or equivalent with one (1) to three (3) years of related work experience or other equivalent combination of education and experience. Must have reliable transportation to and from work.

Knowledge and Abilities

Knowledge of:

• Accepted administrative principles and practices;
• Business and governmental correspondence formats;
• Departmental procedures;
• Microsoft Office products, including Word, Excel, Access and Outlook; and
• Filing and records systems.

Ability to:

• Provide excellent customer service;
• Operate office equipment such as computers, fax machines, copiers, telephones;
• Read and interpret documents and compose routine reports and correspondence;
• Effectively proofread materials for spelling, grammatical, and content errors;
• Perform basic math functions;
• Solve practical problems and deal with a variety of concrete variables in mostly standardized but some unique situations;
• Effectively communicate both verbal and written information;
• Demonstrate professional and effective interpersonal skills; and
• Promote a positive representation of the City of Fenton.

Work Environment

The indoor environment provides for a safe and healthy work environment and is smoke and drug free.

Physical Requirements

Regularly required to sit for extended periods of time, communicate and exchange accurate information and use repetitive wrist/hand/finger movement. Requires clarity of vision and three-dimensional vision. Occasionally required to lift and carry up to fifteen (15) pounds.

Pay: From $15.08 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• administrative support : 3 years (Required)

Work Location: In person

Salary : $15