Administrative Assistant Fire Department

Salary: $33.20 Hourly
Location : 1101 Cushman Street Fairbanks, Alaska 99701, AK
Job Type: Full-time
Job Number: 2026-6701
Department: Fire
Opening Date: 06/25/2026
Closing Date: 7/5/2026 11:59 PM Alaska

Job Summary

This position is responsible for providing staff assistance to the Department Head, assuming responsibility for certain delegated administrative functions, and carrying out special projects. The work is characterized by broad latitude for the exercise of independent judgment and initiative on the part of the employee in carrying out administrative functions. Assignments include a wide variety of tasks designed to relieve the Department Head of details by the review of materials, assembling of information, and the dissemination of general information. Assignments, both administrative functions and specific projects, are received in the form of general outlines or desired results and the employee is expected to use considerable discretion in defining the methodology in carrying out the assignment to completion. Work is performed under the administrative direction of the Department Head and is reviewed by reports, conferences, and results obtained.
Essential Job Functions / Knowledge, Skills, and Abilities

ESSENTIAL JOB FUNCTIONS

• Maintains account lines for the Department budget and assists to insure compliance with the budget as set forth by the City Council.
• Conducts research on problems or projects, as assigned by the Department Head.
• Makes recommendations, verbally or in report form.
• Assumes responsibility for departmental functions as delegated by the Department Head.
• Coordinates collection and preparation of operating reports such as timecards and attendance records, terminations, new hires, transfers, budget expenditures, and statistical records of performance data.
• Responsible for purchasing of all departmental supplies and maintaining the supply facility.
• Handles payroll responsibility for the department.
• Transcription of dictation and other reports relating to departmental functions.
• Prepares reports including conclusions and recommendations for solution of administrative problems.
• Issue Department memoranda regarding miscellaneous issues at the direction of administration.
• Maintains training and information files.
• Other duties as assigned by the department head.
• Receive, sort, and process fire department mail, supplies, deliveries, and packages.

The above examples are representative of assignments performed by this class and are not intended to be inclusive.

KNOWLEDGE, SKILLS, AND ABILITIES
Candidates hired must satisfactorily demonstrate these factors during a prescribed probationary period for continued employment:

• Knowledge of the emergency services field.
• Knowledge of modern secretarial and general office procedures including record keeping, English composition, spelling, grammar, and proper sentence structure.
• Knowledge of the operation of office equipment and the computer.
• Knowledge of computer software.
• Ability to work independently, conduct research, gather and analyze information, set priorities, and meet deadlines with a minimum of supervision.
• Ability to deal with the public in a pleasant, tactful and courteous manner.
• Ability to make minor decisions in accordance with regulations and to apply these to work problems.
• Ability to enter/receive data information.
• Ability to express ideas clearly and concisely, both orally and in writing.
• Ability to maintain a high degree of confidentiality.
• Ability to maintain good interdepartmental and public relations through good judgment and tact.
• Ability to perform typing duties, taking of minutes, transcription, and all stenographic work in a rapid and accurate manner.
• Ability to use Microsoft Office Suite for work related job functions.

Minimum Qualifications

Persons applying for this position must have the following:

• Graduation from an accredited high school or equivalent.
• Five (5) years' experience in administrative office management and general secretarial work.
• A minimum typing speed of 70 words per minute with a maximum of 5 errors. Applicants will be required to take a typing test from a reliable agency and have the results attached at the time the application is submitted.

Work Environment and Physical Demands

WORK ENVIRONMENT

This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

PHYSICAL DEMANDS

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand as necessary.
The City of Fairbanks offers a complete benefits package to full-time employees including: Health care, Health Reimbursement Arrangement Plan (HRA), Flexible Spending Account, Dental care, Life Insurance, Long and short - term disability insurance options, pension, holidays, vacation, and deferred compensation plans.
Benefit packages are unique to each of our Union Contracts.

Salary : $33