HIGHWAY ACCOUNT CLERK III

ACCOUNT CLERK III

Incumbent serves as Accounting Clerk for the Motor Vehicle Highway Department, Traffic Engineering, and Animal Control Department. Oversees the bookkeeping of the City Maintenance Department by the Data Entry Clerk.

DUTIES
Receives, copies, maintains files, and ledger accounts of each of the above department’s expenditures. Completing and posting requisitions, purchase orders and payment of invoices.

Oversees the payment and posting of utility bills from SIGECO for traffic signals, street lights, gas and electric at the Motor Vehicle Highway facility and Animal Control Shelter.

Compares, analyzes, and reconciles receivers for the Motor Vehicle Highway Department, Traffic Engineering Department and Animal Control Shelter with vendor invoices and appropriate purchase orders.

Prepares appropriate forms/claims and forwards to Accounting Manager for approval, makes copies for files and routes to Finance Department for payment.

Reconciles departmental accounts with monthly reports/ledgers at Finance Department, records payments to vendors. Aid vendors with payment concerns and reconciliations.
Analyze accounts monthly for movement of monies to keep accounts in balance by year end. Inform Accounting Manager of needed monies.
Oversees and assists in price checking materials and supplies, ordering procedures, funding requests, etc. needed by personnel in the Motor Vehicle Highway Department, Traffic Engineering Department, and Animal Control Shelter, including bargaining unit employees, superintendents, foremen, and office personnel.
Assists in the annual bid and budgeting process by gathering and maintaining quantity of items used and payment information. Work closely with numerous vendors explaining governmental policies and procedures.
Serve as backup to Account Clerk III/Office Manager when that person is not available by preparing payroll vouchers, request for personnel action, reporting vacation, sick, and personal time when requested by employees and other various duties as requested by Manager of Accounting and Director.

JOB REQUIREMENTS
Knowledge of standard office procedures including standard bookkeeping practices and principles in maintaining accounts.
Knowledge of standard office equipment and computer programs; including keyboards, computer, computer software (word processing and spreadsheets), calculator, copier, typewriter and multi-line phone.
Must be able to keyboard and type with accuracy.
Must be able to maintain numerous vendor files.
Must be able to pay attention to detail and have ability to organize, prioritize and coordinate information.
Must be able to communicate through oral, listening, and written communication with other office staff, supervisors, other city employees and the general public.
Perform related duties as assigned.
Must possess a valid Driver’s License.

DIFFICULTLY OF WORK
Work consists of moderately complex to complex standardized tasks of customary bookkeeping and standard office procedures.
Errors in decision or work are readily detected and corrected through supervisory review or by other means. Errors could lead to embarrassment to the Department and minor inconvenience to the public.

PERSONAL WORK RELATIONSHIPS
Incumbent must deal tactfully and courteously with co-workers, other officials, and general public to provide information concerning account balances, vendor information under sometimes stressful situations.
Must have pleasant personality.
Reports to the Manager of Accounting of the Department of Transportation and Services.

PHYSICAL EFFORT AND WORK ENVIRONMENT
Incumbent performs work in modern office environment with no unusual physical demands. Incumbent is normally seated, walking around, or bending to file records.

Position : 1607007

Code : 1-69

Type : INTERNAL & EXTERNAL

Location : BOARD OF PUBLIC WORKS

Posting Start : 08/07/2026

Posting End : 12/31/9999