FINANCE OFFICER

ITFO

Job Summary
The Finance Officer supports the Office of the Chief Information Officer and Computer Services by managing departmental budget, purchasing, bookkeeping, fiscal reporting, and general office operations. The position performs financial work in both City and County systems and coordinates with the City Controller, City Purchasing, County Council Office, County Commissioners Office, vendors, and the State Board of Accounts. The Finance Officer also provides administrative support necessary for the department's daily operations.

Essential Duties and Responsibilities

Budget and Finance

• Prepares requisitions for City and County departmental purchases.
• Prepares and processes claim forms for departmental and individual expenses.
• Purchases departmental supplies and maintains an inventory of office supplies and equipment.
• Maintains the Spend Track workbook or other approved tools used to monitor expenses and available balances.
• Prepares the departmental budget under the oversight of the Chief Information Officer.
• Assembles supporting data and prepares requests for fund transfers and appropriations.
• Communicates with vendors regarding pricing, purchasing, invoices, orders, and departmental supply needs.
• Prepares and submits required financial reports and activity summaries by established deadlines.
• Assists with maintaining and reconciling petty cash.
• Prepares required fiscal, grant, and audit reports for the City Controller, Utility Controller, County Council Office, County Commissioners Office, and State Board of Accounts.
• Reviews departmental purchases for compliance with applicable laws and City and County policies.
• Performs financial operations in both City and County financial systems and coordinates budget activity across the applicable City, Utility, and County offices.

Office Administration

• Greets office visitors, determines the purpose of their visit, and directs them to the appropriately.
• Answers telephone calls, responds to routine questions, and directs callers appropriately.
• Receives, sorts, and distributes daily mail.
• Prepares departmental correspondence, reports, letters, and memoranda as assigned.
• Files departmental documents and maintains organized records and filing systems.
• Attends required training programs.
• Coordinates repairs for office equipment as needed.
• Assists with application management as directed by the Chief Information Officer.
• Establishes work priorities based on departmental needs and completes assignments in accordance with legal requirements, policies, and procedures.
• Performs other duties as assigned by the Chief Information Officer.

Skills, Abilities and Knowledge

• Knowledge of basic accounting and fiscal reporting.
• Knowledge of standard office practices and the ability to operate computers and other standard office equipment.
• Proficiency in Microsoft Excel and Word and ability to learn City and County systems.
• Ability to organize detailed financial information, perform standard bookkeeping checks, and recognize discrepancies that may affect departmental funds while meeting established deadlines.
• Ability to exercise independent judgment, set priorities, and select appropriate methods to complete work.
• Ability to communicate courteously and effectively with the public, coworkers, officials, vendors, and other agencies in person, in writing, and by telephone.
• Ability to maintain the confidentiality of departmental, personnel, purchasing, and financial information.
• Ability to maintain effective working relationships with departmental staff, other City and County departments, vendors, and the public.

Education and Experience

• High school diploma or equivalent is required.
• Previous experience in accounting, bookkeeping, budgeting, purchasing, finance, or related office administration is preferred.

Work Environment and Physical Requirements

• Work is performed primarily in a modern office environment with no unusual physical demands.
• Duties regularly require use of a computer, telephone, and standard office equipment and involve communicating with employees, officials, vendors, and members of the public.

*This job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee.

Position : 5802002

Code : 1-82

Type : INTERNAL & EXTERNAL

Location : CITY/COUNTY INFO TECH

Posting Start : 09/14/2026

Posting End : 12/31/9999