What are the responsibilities and job description for the Facility Coordinator - Robert Crown position at City of Evanston?
- Starting salary is dependent upon qualifications, but in most cases is no higher than the midpoint for range.
- Assists with opening and closing of the building/facility including opening, closing, and locking doors and windows according to steps outlines in staff manual and written documents.
- Supervises and maintains an orderly atmosphere in the entire building and grounds including: hallways, rooms, gymnasium, kitchen, fitness rooms and/or rentals and washrooms and occasional outside supervision.
- Assist with ice maintenance on ice surfaces, when scheduled, to include: resurfacing of ice surfaces, edging, painting, installing logos, etc.
- Provides administrative, professional and technical guidance to subordinates as needed, which includes the responsibility for office supervision, in the absence of management including: answering phone calls, completing registrations for programs, project completion and/or follow-up, and handling patron inquiries politely and efficiently.
- Provides leadership and supervision to Custodians, Facility Maintenance Workers, Recreation Instructors and Program Assistants in the absence of management staff in addition to supporting management initiatives to maintain a safe and clean facility.
- Maintains facility usage schedules by monitoring scheduled in-house programs and room rental agreements, including setting up and break down tables, chairs, and recreational equipment for scheduled activities.
- Oversees programs and activities in various rooms including gymnasium, fitness room, multipurpose rooms, and/or rentals.
- Helps promote programs of the center and department.
- Processes program registration and reports using Rec Trac system and other computer applications of the city. Adheres to City of Evanston cash handling procedures. • Informs management of unsafe conditions and needed repairs to lighting, heating, and physical structure. Performs minor repairs to equipment as required.
- Completes accident and/or incident reports and communicate problem situations with supervisors (including customer relation issues, injuries, employee relations, and/or security concerns).
- Performs duties to ensure that the exterior and interior areas of the building and grounds are well maintained, which may include light custodial duties, if necessary, such as garbage removal, sweeping, mopping, wiping, cleaning tables and windows, minor repairs, etc.
- Maintains supplies and equipment inventories.
- Perform other duties as assigned.
- Must possess of a high school diploma, GED, or higher and must possess three (3) or more years of work experience in office management/facility maintenance and one (1) or more years of experience in a supervisory capacity.
- Must possess a valid driver's license and a safe driving record.
- Must be willing and able to obtain National Incident Management System (NIMS) ICS 100 & 200 and IS 700 & 800 Certifications within 24 months of employment and maintain them as a condition of employment.
- Must be willing and able to obtain First Aid/CPR/AED certification within 6 months of employment and maintain it as a condition of employment.
- Ability to demonstrate competency and general operating knowledge of a personal computer, software, telephone equipment, fax machine, adding and credit card machines, calculator, copiers, entry books, file cabinets, and pens and pencils.
- Ability to read manuals (safety, instructional, etc.) professional and technical journals, legal documents, newspapers, and encyclopedia's including the ability to understand read materials, and apply instruction and narrative if required.
- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagrammatic form; to deal with problems involving several concrete variables in or from standardized situations.
- Ability to exhibit minimum mathematical skill usually associated with addition, subtraction, with the skill level to, multiply and divide all unites of measure to perform the four operations with like or common decimal fractions; to compute ratio, rate and percent; to draw and interpret bar graphs; to perform arithmetic operation involving all American monetary units.
- Ability to establish and maintain effective working relationships with supervisors, co workers, and the public.
- Knowledge of the materials, methods, tools, and equipment used in the field of custodial/facility maintenance including but not limited to; brooms, brushes, mops, floor buffers, vertical lift, snow blower, vacuum cleaner, rake, mop, hand tools, hammer, screwdriver, cleaning cloths, detergents, measuring containers, and solvents.
- Ability to operate ice-resurfacing equipment at Robert Crown Center only.
- Knowledge of the hazards and precautions of the equipment and chemicals used. • Knowledge of methods, techniques, materials, equipment and safety precautions used in recreational facilities, including ability to understand athletic program needs.
- Ability to operate hand and power tools in a safe and effective manner.
- Ability to read, understand, and apply instructions for the safe application of chemicals and/or cleaning supplies.
- Ability to establish and maintain effective working relationships with supervisors, co workers, and the public.
- Ability to greet the public in a courteous manner.
JobID: 1367
Position Type:
Parks and Recreation/Crown Facility Coordinator
Parks and Recreation/Crown Facility Coordinator
Date Posted:
4/9/2026
4/9/2026
Location:
Robert Crown Community Center
Robert Crown Community Center
Closing Date:
04/24/2026
04/24/2026
$35.97 - $50.34 / hour
SCHEDULED HOURS: Thursday - Monday 4:30 p.m - 12:30 a.m
NATURE OF WORK: Under the direction of the Crown Operations Supervisor, this position is responsible for direct customer service; performing multiple tasks related to daily operations, including some light office work and program support. Lead maintenance team and oversee general functions of and within the Community Center. Work schedule will primarily be nights, weekends and some holidays as necessary to complete job responsibilities.
ESSENTIAL FUNCTIONS (Specific assignment will include some or all of the following):
MINIMUM REQUIREMENTS OF WORK:
KNOWLEDGE, SKILLS, AND ABILITIES (In the following Areas):
PHYSICAL REQUIREMENTS OF WORK: Ability to work in confined spaces and to work safely around operating equipment; work outdoors, occasionally, in a variety of weather conditions such as extreme cold, high winds, rain, snow, sleet, high temperatures and humidity; lift, climb, sit or stand for long periods of time; bend, crawl; identify or distinguish colors; recognize depth of objects; focus on small or distant objects; talk and hear. Ability to perform heavy manual labor, including shoveling snow, bending, stooping, reaching, and lifting heavy objects. Frequently exposed to dangerous equipment, loud noises, vibrations, dust, dirt and odors.
SUPERVISION: Work is performed under the general direction/supervision of the Crown Operations Supervisor. Assignments may vary from season to season and day to day. Assignments can be either verbal or written, with the employee determining proper procedure and work methods and is responsible for completing the work according to City work rules and safety regulations. Work is reviewed through ongoing observation, written and verbal communication, meetings and feedback from supervisors and other department employees. Guidance is provided through rules and regulations, policies and procedures, Personnel Rules and OSHA. Work is evaluated at least annually for the safe and skilled operation of equipment, quality of tasks, adherence to work rules, and performance in accordance with this classification standard.
PUBLIC CONTACT: The employee will have contact with the general public in city-owned buildings. The employee may need to respond to questions and complaints and provide general direction to the public; the employee has regular contact with other City employees in order to share information and complete work assignments.
SELECTION METHOD:
Structured Oral Interview
To apply for this position, please apply online at www.cityofevanston.org on or before the closing date.
Chosen candidates will be required to provide proof of licenses, certifications, and education required for this position. Candidates will also be subject to qualifying pre-employment processes, including medical examination, drug/alcohol screen, employment verification, and criminal background check.
The City of Evanston is an equal opportunity employer and ensures against discrimination in employment on the basis of a person's race, color, sex, age, religion, disability, national origin, ancestry, sexual orientation, marital status, parental status, military discharge status, source of income, housing status, or gender identity. The City of Evanston is also committed to accessibility for persons with disabilities. Any person needing mobility or communications access assistance should contact Human Resources at 847-448-8204 (voice) or 847-866-5095 (TTY).
Salary : $36 - $50