What are the responsibilities and job description for the Assistant to the City Manager position at City of Ennis?
Under the general direction of the City Manager, the Assistant to the City Manager performs highly responsible administrative, analytical, and professional-level work in support of City operations and strategic initiatives. This position serves as a key liaison between the City Manager’s Office, departments, elected officials, and the public, ensuring efficient coordination of projects, communications, and policy implementation. Other duties include monitoring the City Manager’s office and legal services budgets, serving as a liaison to various outside organizations, managing programs, performing research and organizational analyses for City departments and divisions, and interacting with other City employees and citizens.
This position will be open until filled.Please attached Cover Letter and Resume to be considered.
Provides responsive and professional customer service to internal/external stakeholders; addresses inquiries, resolves issues, and provides accurate information in a timely manner. |
Coordinates projects by establishing implementation timelines, tracking progress, and communicating updates and project status to executive leadership. |
Collaborates with department directors to monitor organizational goals; prepares reports on progress for presentation to the City Commission. |
Reviews and analyzes proposed legislation to determine potential impacts to the City; prepares recommendations for consideration by executive leadership. |
Monitors budgets related to the City Manager’s Office and legal services by reviewing financial reports, tracking expenditures, and analyzing usage and associated costs. |
Prepares agenda summaries, briefing materials, presentations, and correspondence for meetings and executive sessions. |
Serves as a liaison between the City and internal/external stakeholders, including representing the City Manager’s Office at community meetings and events. |
Ensures compliance with applicable laws, codes, and policies, including City Charter, Municipal Ordinances, Texas Local Government Code, and Tax Code; interprets and applies regulations appropriately. |
Conducts research, analyzes socioeconomic and financial data, assesses municipal best practices, reviews policy, and prepares findings to support decision-making. |
Prepares reports, presentations, and supporting materials, including maps and visual aids, to communicate information and findings to various audiences. |
Coordinates with communications staff to ensure consistent messaging on City initiatives. |
Assists in the development and monitoring of departmental goals, performance metrics, and strategic plans. |
Maintains and updates information on the City’s website. |
Has frequent contact with employees, citizens, local state, federal agencies, and other city departments. |
Completes special projects and assignments as directed by executive leadership. |
Must arrive at work on time and maintain a regular and reliable level of attendance. |
Performs other related duties as assigned. |
- Customer Service: Ability to provide responsive, courteous service; resolve issues effectively; and build positive relationships with internal and external stakeholders.
- Communication: Strong verbal and written communication skills with the ability to clearly convey information, prepare reports, and present complex topics to diverse audiences.
- Project & Goal Management: Ability to prioritize tasks, manage multiple projects, meet deadlines, and achieve organizational objectives with minimal supervision.
- Analytical & Problem-Solving Skills: Ability to gather and analyze information, identify issues, and develop practical, effective solutions.
- Interpersonal & Teamwork Skills: Ability to work collaboratively, maintain professional relationships, and contribute to a positive team environment.
- Professionalism & Personal Effectiveness: Ability to maintain composure under pressure, demonstrate sound judgment, manage time effectively, and produce accurate, high-quality work.
- Organizational Awareness & Diplomacy: Knowledge of organizational structure, policies, and procedures with the ability to navigate sensitive situations and respond appropriately to complex issues.
- Leadership & Guidance: Ability to provide direction, share information effectively, and support organizational goals through coordination and influence.
- Knowledge of municipal government operations, preferably within the State of Texas.
- Familiarity with the Texas Local Government Code and Texas Government Code.
Bachelor’s degree in Public Administration, Political Science, Business Administration, Communications, or a related field, or an Associate’s Degree with four (4) years of related experience and/or training.
A Valid Class C Texas driver license and the ability to maintain a satisfactory driving record.
Salary : $79,448 - $110,245