Intern - City Clerk

WHO ARE WE?

Bordering Denver to the south, the City of Englewood is a vibrant city of over 34,000 residents and over 2,100 businesses. It is a tight-knit community with a small city atmosphere, yet has all of the benefits associated with the larger Denver metropolitan area. The city is served by light rail and bus transit systems linking the community to downtown Denver and other locations, including Denver International Airport. The city owns a golf course, water park, and 17 programmed parks.

Over 700 full-time, part-time and seasonal employees work for the city, which is a full-service city, providing policing, water, sewer, and other services to the community. Voters elect a seven member City Council which sets policies, makes laws (ordinance) and approves the city’s budget. The Council appoints a City Attorney and a City Manager, who is responsible for managing the day to day aspects of the city’s departments.

Englewood has a detailed, visionary strategic plan that runs through 2025 with several exciting initiatives and programs, including:

• Implementing of a sustainability program including the implementation of a low-waste event policy; creation of a “Green Team” to engage employees in sustainability efforts; and developing and implementing a electric vehicle plan;
• Encouraging community wellbeing for all, including programs for teens and tweens, active and robust library programming, and making programs at the Golf Course and other programs as accessible as possible;
• Providing job training programs and initiatives to encourage vibrant business areas across the city, including the establishment of unique programs designed, through job training, to assist people who are housing vulnerable and experiencing homelessness; and 
• Developing and implementing strategies to seek out funding sources to improve our roads, water, wastewater, and stormwater infrastructure.

WHAT YOU’LL BE DOING

• Hands-on approach to learning and applying your degree
• Learn more about municipal government/public sector
• Chance to network with multiple departments and interns across the City

WHAT WE ARE LOOKING FOR

• Currently enrolled and pursuing an associate, a bachelor's, or master's Degree
• Available to work full-time (30-40 hours per week) during the summer (May/June through August/September)
• Strong verbal and written communication skills
• Ability to prioritize based on opportunities and effectively multitask
• Experience using Microsoft Office
• Detail oriented mindset
• Quick learner
• Problem solving

DEPARTMENT OVERVIEW

The City Clerk’s office applies and interprets Home Rule Charter, pertinent City Ordinances and State Statutes. Staff perform complex technical and administrative functions relating to the administration, operation, coordination, and management of the City Clerk’s Office which includes the management of the Citywide records and information management program, maintaining and updating City Codes, conducting City elections, administering voter registration and election processes, issues liquor and marijuana licensing, U.S. passport services, and coordinates the Boards and Commissions of the City. This department also serves as Clerk to the City Council and coordinates the agenda for city council meetings. 

REPORTING RELATIONSHIPS

Reports to: City Clerk

Direct Reports: None

DUTIES AND RESPONSIBILITIES

The listed examples of work are not intended to be all-inclusive.  They may be modified with additions, deletions, or changes as necessary.

Essential Duties & Responsibilities

• Works with a high level of confidentiality.
• Assist with research, coordination and administration of City Clerk/City Council programs and initiatives
• Provides staff support related to projects within their work area including:
  • City Council meetings – preparation and attendance to meetings
  • Election Administration
  • Boards and Commissions recruitment and coordination
  • Records Management Program Administration
  • Colorado Open Records Act requests
• Support the implementation of City and Department initiatives
• Compose and prepare confidential correspondence, reports, and other documentation

Other Duties & Responsibilities

• Assists with special projects, employee activities or programs.
• Coordinates &/or assists with policy review and development.
• Performs other duties as assigned and required.

PREPARATION AND TRAINING

Education

• Intern I- High school diploma or GED plus one year of undergraduate studies toward completion of a bachelor's degree in a related field.
• Intern II- Bachelor's degree plus one year of experience in specific department or progress toward completion of a master's degree in a related field
• Intern III- High school diploma or GED plus at least one year of undergraduate studies toward completion of a bachelor's degree in a STEM (Science, Technology, Engineering, Mathematics) field.
• Intern IV- Post graduate degree (beyond Master's degree), example: PhD, JD, etc.

Certifications and/or Licensures

• None

Required Driver’s License

• None

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge

• Knowledge of the policies, procedures and goals of the City of Englewood and the department
• Knowledge and experience in the use of office equipment
• Knowledge of the principles and practices of conducting research

Skills and Abilities

• Skills in the use of Microsoft Office, Word, and Excel Programs
• Skill in the use of standard office software
• Ability to understand and interpret various forms of information
• Ability to draft documents
• Ability to read, interpret and clearly explain policies to a variety of constituents
• Ability to exercise independent judgment and discretion
• Ability to establish and maintain effective working relationships with employees, elected officials, boards and commissions, other jurisdictions and members of the general public.
• Ability to listen well and communicate effectively orally and in writing with various audiences.

HOURLY PAY RANGE

• Intern I: $18.00/hour
• Intern II: $22.00/hour
• Intern III: $23.50-$25.00/hour
• Intern IV: $25.00-$30.00/hour

WORKING CONDITIONS

Work is performed in a standard office environment, requiring sitting for extended periods of time, and occasional light lifting (up to 15 lbs.).  Job requires visual and physical capabilities to perform work on computers and associated equipment for prolonged periods of time (4-6 hours daily).

APPLICATION DEADLINE

Open until filled.

Salary : $18 - $30