Purchasing Agent

Education and Experience: A Bachelor's degree or higher in business or public administration, accounting finance or a related field, and four (4) years of purchasing experience, including two (2) years in a lead work capacity.

Licenses and Certificates: Some positions may require a valid Texas Class "C" Driver's License or equivalent from another state.

Under direction, oversee, plan and coordinate the preparation of purchase bid requests and contracts; purchase of equipment, materials and supplies.

Plan, develop, update, and recommend implementation of purchasing policies and procedures for the utility department. Involves: Oversee assigned day to day activities of the Purchasing Department related to state purchasing policy, department policies, funding constraints and accepted purchasing practices. Develop long- and short-term budget projections and plans. Prepare section's annual budget and control approved budget expenses. Communicate with corporate management of contractors and suppliers, design consultants, boards and other City personnel and departments as needed to complete purchasing contracts and requests for bids. Make presentations, as required. Respond to requests for reports and financial information as requested by management. Review and edit work product of section to ensure error free reports for purchasing activities.

Coordinate and facilitate production of construction bid documents. Involves: Administer bid process including advertisement, opening bids, and providing recommendation for approval/disapproval of award to supervisor. Issue notice to proceed once award is approved and receive completed contract documents. Review documents to ensure correctness of all insurance, bonds and other required documentation. Assess market conditions to ensure cost effective purchases of capital and operational equipment, materials and supplies. Evaluate life cycle costing, economic order quantity, buy versus lease, order consolidation, etc. Coordinate disposal of excess material and equipment through public auction. Administer contracts, negotiate and resolve contract disputes with contractors and suppliers. Develop in conjunction with Risk Manager insurance and surety bond requirements.

Supervise assigned personnel. Involves: Meet with supervisory and general staff on regularly scheduled basis. Prioritize and coordinate section activities. Instruct, review, guide and check work. Appraise employee performance of senior staff and review evaluations by supervisors. Provide training and development. Enforce personnel rules, regulations, and work and safety standards. Counsel, motivate and maintain harmony. Interview applicants. Recommend hires, terminations, transfers, disciplinary action, merit pay or other employee status changes.

Applicants are being tested on a conditional basis pending review of minimum qualifications. Applications will be reviewed for applicants that pass the Supplemental Questions exam.

Per CSC Rules & Regulations, after review of the minimum qualifications for applicants that pass the Supplemental Questions exam, a passing score, combined with applicable seniority points and veteran points, will be used to create a list of candidates.

Please note: Applicants with foreign diplomas, transcripts, and degrees must have all documents translated and evaluated by an agency of the National Association of Credential Evaluation Services (NACES) prior to submitting them to the Human Resources Department. Please visit www.naces.org/members for more information.

A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as “See résumé” are not acceptable and will result in the application being considered incomplete.

To qualify for this position, required education, experience, knowledge and skills must be clearly stated on your application’s employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position.

Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position.