ADMINISTRATIVE ASSISTANT I

The ideal candidate will be outgoing, patient, communicative, and friendly, with the ability to be firm when necessary. They should enjoy engaging with the public and assisting with recycling needs. A background in recycling, resource conservation, or related fields is a plus. The successful candidate will also demonstrate the ability to learn about, understand, and promote the Center’s functions, the importance of recycling and conserving resources, and efforts to address climate change. Multilingual skills are highly desirable.

Working Saturdays is essential for this position.  

Positions at the Administrative Assistant I-level may perform some of these duties and responsibilities in a learning capacity.

• Provides administrative and project support for assigned management and departmental staff; acts as a liaison between management and other staff, outside agencies, and the public, coordinating resolutions when appropriate.
• Interprets and applies City policies, rules, and regulations in response to inquiries and concerns; responds to community member(s) on variety of routine and technical issues; assists public or City personnel in completing required documentation, forms, and applications in person and online.
• Performs various accounting/bookkeeping work, including verifying or computing financial data, preparing billing invoices, processing and reconciling vendor invoices, preparing bank deposits, and monitoring contract payments; assists with annual budget development.
• Participates in administering significant department administrative processes and program areas in such areas as scheduling and monitoring of inspections or work orders, issuance of permits and licenses, registering the public for programs, and administering specific operational programs. 
• Organizes, coordinates, maintains, and updates departmental record systems; enters and updates information with departmental activity, files, and report summaries; retrieves information from systems as required.
• Gathers, assembles, updates, and distributes a variety of department-specific information, documents, forms, records, and data as requested; researches records within areas of responsibility to prepare and provide follow-up information to customer and staff inquiries.
• Communicates with officials and staff of other departments and agencies to obtain and relay information and to coordinate activities.
• Screens calls, visitors, and incoming mail and emails; assists and directs the public to appropriate locations and/or staff.
• Researches, purchases, and maintains inventory of office equipment and supplies; arranges for the repair and maintenance of office equipment.
• Observes and complies with all City and mandated safety rules, regulations, and protocols. 
• Performs related duties as required.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Administrative Assistant I/II: Equivalent to completion of the twelfth (12th) grade. Some college level coursework in public or business administration or a related field is desirable. 

Experience:

Administrative Assistant I: None required. Two (2) years of increasingly responsible work in areas of clerical, record keeping, customer service, data entry, administrative support or related experience is preferred.

Licenses and Certifications:

• Individuals who are appointment to this position will be required to maintain a current and valid California Driver’s License and satisfactory driving record throughout employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties. *A current and valid out-of-state license may be used upon hire and a valid California Driver’s License must be obtained within six (6) months of appointment. 

Salary : $25 - $31