What are the responsibilities and job description for the Administrative Secretary position at City of El Cajon?
The Position
The City of El Cajon is currently searching for a detail-oriented individual to join the Heartland Fire and Rescue team. The ideal candidate will be a team player who is organized, resourceful, possesses excellent communication skills, and the ability to undertake a range of clerical and administrative tasks.
The Opportunity
El Cajon is seen as a leader among cities and a wonderful location to live, work and play. The City prides itself on a workplace culture that empowers employees to support a strong work-life balance and professional development. The City offers extensive benefits plans, defined retirement, wellness incentives, and much more. Ultimately, El Cajon is a shining example of a local government that provides exceptional municipal service with an innovative mindset.
HEARTLAND FIRE AND RESCUE (HFR) was formed via a Joint Powers Agreement (JPA) to oversee fire and rescue services for the Cities of El Cajon, La Mesa, and Lemon Grove. HFR is an ISO Class 1 fire department that serves a regional population of nearly 200,000 and receives approximately 34,000 annual calls for service across its eight stations. For more details about Heartland Fire & Rescue, please go to www.heartlandfire.org.
The Recruitment Process
Applications and Supplemental Questionnaires will be screened. The most highly qualified candidates will be invited to participate in a Qualifications Appraisal Interview, tentatively scheduled for October 21, 2025. Successful candidates will be placed on an eligibility list for employment consideration for at least six months.
Please visit our website for the full job description: Administrative Secretary
The following duties are typical for this classification.
Experience: At least three years of full-time experience performing the full range of responsible secretarial and/or clerical work, including word processing, screening of visitors, maintenance of filing systems and handling of minor administrative tasks; experience transcribing dictation may be desirable for some positions.
Special Requirements: Ability to type at a corrected speed of 45 w.p.m., with a maximum of 5 errors. A typing certificate issued within the past 12 months must be submitted with your application. This certificate must include all of the following:
LOCATION
PHONE NUMBER
ADDRESS
Chula Vista Adult School619-796-7000 (Alt. 619-796-7008)1034 Fourth Avenue, Chula Vista, CA 91911 (Room 109)Montgomery Adult School619-600-38003240 Palm Avenue San Diego, CA 92154National City Adult School619-336-9400517 Mile of Cars Way, National City, CA 91950San Ysidro Adult School
619-428-7200 4220 Otay Mesa Road, San Ysidro, CA 92173 Escondido Adult School
760-737-8000 220 W. Crest Street, Escondido, CA 92025Grossmont Adult Education
619-588-3500 1550 Melody Lane, El Cajon CA 92019 Poway Adult School858-668-4024 (Alt. 858-668-4102)13626 Twin Peaks Road, Poway, CA 92064
San Diego County Office – North City Campus
619-388-1800 8355 Aero Drive, San Diego, CA 92123 *Each location has separate procedures, hours and cost. Please contact them directly to confirm details.
The City of El Cajon is currently searching for a detail-oriented individual to join the Heartland Fire and Rescue team. The ideal candidate will be a team player who is organized, resourceful, possesses excellent communication skills, and the ability to undertake a range of clerical and administrative tasks.
The Opportunity
El Cajon is seen as a leader among cities and a wonderful location to live, work and play. The City prides itself on a workplace culture that empowers employees to support a strong work-life balance and professional development. The City offers extensive benefits plans, defined retirement, wellness incentives, and much more. Ultimately, El Cajon is a shining example of a local government that provides exceptional municipal service with an innovative mindset.
HEARTLAND FIRE AND RESCUE (HFR) was formed via a Joint Powers Agreement (JPA) to oversee fire and rescue services for the Cities of El Cajon, La Mesa, and Lemon Grove. HFR is an ISO Class 1 fire department that serves a regional population of nearly 200,000 and receives approximately 34,000 annual calls for service across its eight stations. For more details about Heartland Fire & Rescue, please go to www.heartlandfire.org.
The Recruitment Process
Applications and Supplemental Questionnaires will be screened. The most highly qualified candidates will be invited to participate in a Qualifications Appraisal Interview, tentatively scheduled for October 21, 2025. Successful candidates will be placed on an eligibility list for employment consideration for at least six months.
Please visit our website for the full job description: Administrative Secretary
The following duties are typical for this classification.
- Provides the public with information requiring knowledge of City department, City Council and/or administrative policies and procedures;
- Prepares agendas and takes minutes of meetings;
- Composes and types correspondence and other general materials on general, technical subjects and/or confidential files;
- Logs, routes and tracks scheduled performance evaluations of departmental staff;
- Creates, revises and maintains filing systems;
- Prepares layout of departmental material to be printed;
- Conducts inquiries into administrative concerns or problems and may make recommendations for action;
- Schedules meetings and appointments for administrative staff;
- Greets office visitors and screens for referral to appropriate personnel;
- Maintains control of departmental office and safety supplies;
- Prepares and maintains departmental forms and records retention files;
- Prepares and processes payroll records;
- Maintains logs and monitors budget expenditures;
- Takes and transcribes dictation or tapes;
- May provide clerical assistance in support of budget and financial reports;
- May be required to log and collect fees for department services;
- May lead the work of other clerical staff.
Experience: At least three years of full-time experience performing the full range of responsible secretarial and/or clerical work, including word processing, screening of visitors, maintenance of filing systems and handling of minor administrative tasks; experience transcribing dictation may be desirable for some positions.
Special Requirements: Ability to type at a corrected speed of 45 w.p.m., with a maximum of 5 errors. A typing certificate issued within the past 12 months must be submitted with your application. This certificate must include all of the following:
- Name of applicant;
- Date the typing test was administered (issued within the last 12 months);
- Duration of the typing test (5 minutes minimum);
- Gross (uncorrected) words per minute (w.p.m.);
- Number of errors made (more than 5 errors will not be accepted);
- Net (corrected) words typed per minute;
- Name of the organization / agency and signature of the person administering the test.
- INTERNET CERTIFICATES WILL NOT BE ACCEPTED.
- APPLICATIONS SUBMITTED WITHOUT A TYPING CERTIFICATE WILL NOT BE CONSIDERED.*
LOCATION
PHONE NUMBER
ADDRESS
Chula Vista Adult School619-796-7000 (Alt. 619-796-7008)1034 Fourth Avenue, Chula Vista, CA 91911 (Room 109)Montgomery Adult School619-600-38003240 Palm Avenue San Diego, CA 92154National City Adult School619-336-9400517 Mile of Cars Way, National City, CA 91950San Ysidro Adult School
619-428-7200 4220 Otay Mesa Road, San Ysidro, CA 92173 Escondido Adult School
760-737-8000 220 W. Crest Street, Escondido, CA 92025Grossmont Adult Education
619-588-3500 1550 Melody Lane, El Cajon CA 92019 Poway Adult School858-668-4024 (Alt. 858-668-4102)13626 Twin Peaks Road, Poway, CA 92064
San Diego County Office – North City Campus
619-388-1800 8355 Aero Drive, San Diego, CA 92123 *Each location has separate procedures, hours and cost. Please contact them directly to confirm details.
