What are the responsibilities and job description for the Office Manager - Electric position at City of East Point, GA?
This is skilled, clerical position, responsible for providing administrative support in the assigned department. Work involves handling public contacts, maintaining a variety of complex records, and compiling reports and statistical data.
Major Duties
- Receives, screens, takes messages and appropriately directs calls to the department
- Provides customer service to visitors and callers regarding information about or knowledge of department operations, policies, and procedures
- Schedules appointments, meetings, and conferences for departmental staff
- Receives, sorts, and distributes mail
- Compiles data for daily, monthly, annual, and other departmental reports
- Processes and maintains a variety of daily, monthly, and yearly organizational forms
- Records, reports, and accounts including personnel records, payroll and budget, expenditure records, and equipment and supply requisition forms
- Manages payments for electrical services; handles purchase requisitions and field purchase orders
- Files and retrieves materials and data from the department's computerized and manual filing systems; maintains the department's filing system
- May operate City vehicles in the performance of duties and/or to attend training programs
- Performs other related duties as assigned
Minimum Qualifications
High School diploma or equivalent supplemented with two (2) to four (4) years experience in general office environment; Associates degree in related field preferred.
Knowledge Required by the Position
- Knowledge of the operation of general office equipment including calculator, computer keyboard, computer word processing or other programs, telephone, telephone console, or copy machine as required
- Knowledge of basic mathematical and accounting procedures
- Skill in operating a computer
- Ability to understand and follow quickly and accurately oral and written instructions;
- Ability to understand and apply available guidelines to varied operational requirements, and to follow clearly stated oral and written instructions
- Ability to speak clearly and distinctly at all times
- Ability to accurately record and transfer data from one source to another, and to perform basic mathematical calculations
- Ability to prepare clear and concise reports and maintain accurate records
- Ability to maintain alphabetical and chronological files
- Ability to work independently without specific instructions
- Ability to establish and maintain effective working relationships with City employees and the general public
- Ability to drive and operate the department's assigned vehicles and equipment in a safe and efficient manner
The work is performed under the direct supervision of the Department Director or supervisor assigned by the Director to oversee the work of the Administrative Assistant.
Guidelines:
Guidelines include City and departmental policies, procedures and ordinances.
Complexity:
The work consists of a variety of administrative and clerical duties.
Scope and Effect:
The purpose of this position is to support the efficient operation of the assigned department through coordination of a wide variety of administrative and clerical duties.
Personal Contacts:
Contacts are typically with co-workers, vendors and the general public.
Purpose of Contacts:
Contacts are typically to give and exchange information and provide services.
Physical Demands:
The work is typically performed with the employee sitting at a desk. The employee uses tools or equipment requiring dexterity.
Work Environment:
The work is typically performed in an office.
Supervisory and Management Responsibility: None.
