What are the responsibilities and job description for the Accounting Specialist - Finance position at City of Dublin?
Looking to be part of a team that keeps things running behind the scenes?
The Accounting Specialist – Finance plays an important role in supporting the City’s financial operations, working across a range of accounting functions that impact daily services. This position is part of a collaborative, high-performing team that values accuracy, efficiency, and continuous improvement. The City of Dublin fosters a positive workplace culture where employees are supported, contributions are valued, and teamwork is essential to delivering high-quality services to the community.
Primary Focus
Performs specialized and varied accounting functions within the Department of Finance and Finance Operations administrative function, including accounts payable, accounts receivable, cash management, investment records, travel processing, Tyler ERP system, purchasing card transactions, and related functions.
Given the nature of this classification’s duties/responsibilities, it has been designated as Non- Exempt under the governing Fair Labor Standards Act regulations and, therefore, is entitled to formal overtime compensation and/or formal compensatory time.
Supervisory Responsibilities
None
Working at the City of Dublin is more than just a job – Join the City of Dublin today! In addition to a competitive pay plan, the City offers a comprehensive benefits program for our permanent full-time employees that includes, but is not limited to, the following:
Essential Functions
Ensures accurate receipting of revenues in Munis.
Deposits cash and checks in bank on a daily basis.
Collects cash from City Buildings and Facilities.
Trains, guides, and assists end users in Munis as needed.
Assists and supports City staff in processing transactions.
Processes utility bills for payment on a monthly basis.
Manages accounts receivable.
Enters miscellaneous payables in invoice entry for payment.
Serves as back-up for Finance office staff as needed.
Assists Accountant and Deputy Finance Director with various tasks and projects.
Performs other related duties as assigned.
Minimum Qualifications
High School Diploma or GED (Associate’s Degree or higher preferred) and considerable experience with bookkeeping, accounting, auditing, or other relevant functions and operations (experience with governmental accounting, auditing, or other relevant functions and operations, including experience at the municipal government level, preferred), or any equivalent combination of accepted training and experience.
Knowledge of general accounting/auditing principles, practices, methods, functions, operations, and procedures.
Considerable knowledge of general accounting/auditing principles, practices, methods, functions, and procedures preferred.
Knowledge of governmental accounting/auditing principles, practices, methods, functions, operations, including knowledge at the municipal government level, preferred.
Knowledge of accounts payable, accounts receivable, budgeting, and cash management preferred.
Skill in the use of Microsoft Office. Good organizational skills.
Good written and verbal communication skills.
Physical Requirements
Ability to occasionally lift and move objects weighing 10 – 15 lbs.
Ability to operate standard office equipment in performing essential functions (e.g. personal computer, fax, copier, telephone).
Ability to enter data into computer terminals in a sustained manner.
Special Requirements
Valid driver’s license.
Other Requirements
Demonstrates the following established core values: Integrity, Respect, Communication, Teamwork, Accountability, Positive Attitude, and Dedication to Service.
Regular attendance, as governed by and in accordance with applicable rules, regulations, procedures and laws, is regarded as an essential requirement of this classification.
Compliance with training directives established by supervisory/managerial personnel.
Adherence to all applicable Federal and State safety laws, rules and regulations and City safety policies/procedures.
Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services, acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
Interpersonal Savvy: Relates well to all kinds of people-up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.
Functional/Technical Skills: Has the functional and technical knowledge and skills to do the job at a high level of accomplishment.
Problem Solving: Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn’t stop at the first answers.
Approachability: Is easy to approach and talk to; spends the extra effort to put others at ease; can be warm, pleasant, and gracious; is sensitive to and patient with the interpersonal anxieties of others; builds rapport well; is a good listener; is an early knower, getting informal and incomplete information in time to do something about it.
Dealing with Ambiguity: Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn’t upset when things are up in the air; doesn’t have to finish things before moving on; can comfortably handle risk and uncertainty.
Timely Decision Making: Makes decisions in a timely manner, sometimes with incomplete information and under tight deadlines and pressure; able to make a quick decision.
Patience: Is tolerant with people and processes; listens and checks before acting; tries to understand the people and the data before making judgments and acting; waits for others to catch up before acting; sensitive to due process and proper pacing; follows established process.
The Accounting Specialist – Finance plays an important role in supporting the City’s financial operations, working across a range of accounting functions that impact daily services. This position is part of a collaborative, high-performing team that values accuracy, efficiency, and continuous improvement. The City of Dublin fosters a positive workplace culture where employees are supported, contributions are valued, and teamwork is essential to delivering high-quality services to the community.
Primary Focus
Performs specialized and varied accounting functions within the Department of Finance and Finance Operations administrative function, including accounts payable, accounts receivable, cash management, investment records, travel processing, Tyler ERP system, purchasing card transactions, and related functions.
Given the nature of this classification’s duties/responsibilities, it has been designated as Non- Exempt under the governing Fair Labor Standards Act regulations and, therefore, is entitled to formal overtime compensation and/or formal compensatory time.
Supervisory Responsibilities
None
Working at the City of Dublin is more than just a job – Join the City of Dublin today! In addition to a competitive pay plan, the City offers a comprehensive benefits program for our permanent full-time employees that includes, but is not limited to, the following:
- Opportunity to earn premium-free medical, dental, and vision benefits
- Employer-provided contributions to Health Savings or Health Reimbursement Account
- Healthy By Choice Wellness Program
- Employer-provided Short-term Disability (Non-Union Employees)
- Employer-provided Life Insurance
- Vacation, Sick, and Personal Leave
- Longevity Pay
- Tuition Reimbursement
- Employee Assistance Program
- Dublin Community Recreation Center Membership
Essential Functions
Ensures accurate receipting of revenues in Munis.
Deposits cash and checks in bank on a daily basis.
Collects cash from City Buildings and Facilities.
Trains, guides, and assists end users in Munis as needed.
Assists and supports City staff in processing transactions.
Processes utility bills for payment on a monthly basis.
Manages accounts receivable.
Enters miscellaneous payables in invoice entry for payment.
Serves as back-up for Finance office staff as needed.
Assists Accountant and Deputy Finance Director with various tasks and projects.
Performs other related duties as assigned.
Minimum Qualifications
High School Diploma or GED (Associate’s Degree or higher preferred) and considerable experience with bookkeeping, accounting, auditing, or other relevant functions and operations (experience with governmental accounting, auditing, or other relevant functions and operations, including experience at the municipal government level, preferred), or any equivalent combination of accepted training and experience.
Knowledge of general accounting/auditing principles, practices, methods, functions, operations, and procedures.
Considerable knowledge of general accounting/auditing principles, practices, methods, functions, and procedures preferred.
Knowledge of governmental accounting/auditing principles, practices, methods, functions, operations, including knowledge at the municipal government level, preferred.
Knowledge of accounts payable, accounts receivable, budgeting, and cash management preferred.
Skill in the use of Microsoft Office. Good organizational skills.
Good written and verbal communication skills.
Physical Requirements
Ability to occasionally lift and move objects weighing 10 – 15 lbs.
Ability to operate standard office equipment in performing essential functions (e.g. personal computer, fax, copier, telephone).
Ability to enter data into computer terminals in a sustained manner.
Special Requirements
Valid driver’s license.
Other Requirements
Demonstrates the following established core values: Integrity, Respect, Communication, Teamwork, Accountability, Positive Attitude, and Dedication to Service.
Regular attendance, as governed by and in accordance with applicable rules, regulations, procedures and laws, is regarded as an essential requirement of this classification.
Compliance with training directives established by supervisory/managerial personnel.
Adherence to all applicable Federal and State safety laws, rules and regulations and City safety policies/procedures.
Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services, acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
Interpersonal Savvy: Relates well to all kinds of people-up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.
Functional/Technical Skills: Has the functional and technical knowledge and skills to do the job at a high level of accomplishment.
Problem Solving: Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn’t stop at the first answers.
Approachability: Is easy to approach and talk to; spends the extra effort to put others at ease; can be warm, pleasant, and gracious; is sensitive to and patient with the interpersonal anxieties of others; builds rapport well; is a good listener; is an early knower, getting informal and incomplete information in time to do something about it.
Dealing with Ambiguity: Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn’t upset when things are up in the air; doesn’t have to finish things before moving on; can comfortably handle risk and uncertainty.
Timely Decision Making: Makes decisions in a timely manner, sometimes with incomplete information and under tight deadlines and pressure; able to make a quick decision.
Patience: Is tolerant with people and processes; listens and checks before acting; tries to understand the people and the data before making judgments and acting; waits for others to catch up before acting; sensitive to due process and proper pacing; follows established process.
THE CITY OF DUBLIN IS AN EQUAL OPPORTUNITY EMPLOYER
PI283871685