Program Specialist (Head Swim Coach) - Summer 2025

Salary : $23.00 - $33.00 Hourly

Location : Dublin, CA 94568

Job Type : Temporary / Seasonal

Job Number : 202300086

Department : Parks & Community Services

Division : The Wave - 7611

Opening Date : 01 / 17 / 2025

FLSA : Non-Exempt

Description

The City of Dublin is hiring! We are now accepting applications for seasonal employment (Summer 2025) at The Wave. Interested individuals are strongly encouraged to apply early. This recruitment is open until filled and may close at any time without notice once sufficient qualified applications have been reviewed. The 2025 Summer Water Park season runs from May 10, 2025 to September 1, 2025. The expected start date for this position is May 1, 2025.

General Purpose :

The purpose of the Program Specialist classification is to assist in the development, organization, and operations of programs and projects within the City.

Distinguishing Characteristics :

Employees assigned to this classification are responsible for performing a broad range of tasks that support planning, coordinating and implementing programs within an assigned area. The individual is expected to perform routine and difficult staff work and take specific responsibility for the assigned programs.

Supervision Received / Exercised :

Receive direction from full-time personnel. As appropriate, may exercise technical and functional supervision over part-time recreation staff and volunteers

Work Schedule :

Monday to Thursday : 7 : 30 AM - 11 : 30 AM & 5 : 30 PM - 9 : 00 PM

Friday : 7 : 30 AM - 11 : 30 AM

Saturday : 6 : 00 AM - 2 : 00 PM

Essential Duties and Responsibilities

The following duties are normal for this classification. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class.

• Under supervision, assist with planning, coordinating and implementing programs and projects within an assigned area.

Aid in the analysis, implementation and monitoring of City programs.

Assist in the development of new program elements and program modifications as necessary to meet stated goals and objectives.

Conduct surveys and perform routine research and statistical analyses as requested; prepare related reports.

Compile materials and assist in the preparation of reports, manuals, publications and miscellaneous public information literature.

Oversee part-time recreation staff as assigned and review the activities of volunteers.

Assist with administrative tasks including the maintenance of records, files and other data.

Participate in assessing supplies needed for programs and requisition additional supplies as needed.

Assist in the assurance that City activities start and finish in the prescribed manner and time frames.

Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.

Minimum Qualifications

Training and Experience

Any combination equivalent to education and experience is likely to provide the required knowledge and abilities are qualifying. A typical way to obtain the knowledge and abilities would be :

Education

Completion of Associates Arts or Science degree (A.A / A.S.) is desirable.

Experience

Two years of progressively responsible paid experience in programming and project areas representative of the assigned program area, with at least one-year of experience supervising Staff.

Licenses; Certificates; Special Requirements

Possession of valid Red Cross CPR and First Aid Certification.

Any offer of employment to an adult who will have direct contact with minors is conditional upon submission of a completed fingerprint screening and a satisfactory background check.

Possession of a valid California Class C Driver's License and a Certificate of Automotive Insurance for Personal Liability may be required, depending on assignment.

This classification is designated as a Mandated Reporter; Completion of Mandated Reporter training is required within one month of employment.

Knowledge of

Basic budgeting techniques.

Pertinent local, State and Federal laws, ordinances and rules.

English language usage, spelling, punctuation, and grammar.

Principles and practices of record keeping.

Principles and practices of standard safety precautions.

Methods of program planning and evaluation.

Operational characteristics of the assigned Parks and Community Services program or project.

Principles and techniques of effective leadership and supervision.

Customer service principles and conflict resolution.

Ability to

Communicate in an effective manner, both orally and in writing.

Use a personal computer, including word processing, spreadsheet, database, and desktop publishing applications.

Establish and maintain cooperative working relationships with those contacted in the course of work.

Attend day, evening, and weekend meetings and events.

Problem-solve conflicts and disputes.

Supervise, train, and evaluate part-time staff.

Analyze, interpret and explain program policies and procedures.

Prepare written reports, newsletters, flyers and other written materials.

Exercise good judgment, tact and courtesy.

Other Necessary Requirements

Physical Standards :

The physical standards described are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees must sit and / or stand for extended periods; communicate in person, during meetings, and by phone; and use hands to operate office equipment. Physical tasks include bending, twisting, standing, walking, and lifting up to 50 pounds or pushing / pulling equipment up to 100 pounds. Duties require written and verbal communication, interpreting information and layouts, and interacting with staff, volunteers, vendors, and the public.

THE SELECTION PROCESS

The best qualified candidates whose background and experience most closely meet the City's current needs will be invited to participate in an interview / oral board. In addition, the selection process may consist of written and / or oral components. The City reserves the right to test an applicant in any other manner to determine suitability and to alter any aspect of the selection process. Meeting the minimum requirements listed in this job description does not guarantee advancement in subsequent phases of the selection process.

Candidates who successfully complete the interview process may be placed on an employment eligibility list. This list may be canceled at any time, without notice to candidates. All offers of employment are conditional upon the ability to provide verification of authorization to work in the United States.

EQUAL OPPORTUNITY EMPLOYER

In accordance with Federal and State laws, the City of Dublin does not discriminate on the basis of race, religion, color, national origin, ancestry, handicap, disability, medical condition, marital status, sex, or age.

The City of Dublin will make reasonable accommodations for the participation in employment, programs, and facilities. Please notify the Personnel Division at (925) 833-6650 regarding the type of reasonable accommodations needed within three days following recruitment closing date.

THIS ANNOUNCEMENT is meant only as a general description guide and is subject to change. The information contained herein does not constitute an expressed or implied contract of employment, and these provisions are subject to change.

Other than statutory law, AB1522 (CA Paid Sick Leave law), there are no benefits for part-time, temporary / seasonal positions. The City does not participate in the Social Security system except for a mandatory Medicare contribution. In lieu of Social Security, the City will contribute 1.5% of the employee's salary on the employee's behalf to the PARS Alternate Retirement System.

At the time of hire, candidates must be 18 years of age or older. Do you meet the age requirement?

I understand that this is a part-time, temporary / seasonal position and other than statutory law, AB1522 (CA Paid Sick Leave law), there are no benefits for this position.

Have you or do you plan on applying for any other positions with the City of Dublin?

If you answered "yes" to question 3, please list all the positions and / or programs you applied for.

Which statement below best describes the highest level of education you have completed?

Do you possess a valid Red Cross CPR and First Aid Certification?

A minimum of two years of progressively responsible paid experience in programming and project areas representative of the assigned program area, with at least one-year of experience staff is required for this position. Please describe your experience.

The Program Specialist - Head Swim Coach position requires working this schedule : Monday - Thursday : 7 : 30 AM - 11 : 30 AM & 5 : 30 PM - 9 : 00 PMFriday : 7 : 30 AM - 11 : 30 AMSaturday : 6 : 00 AM - 2 : 00 PMAre you available to work this schedule?

Please list any planned vacations you have for May / June / July / August 2025. If none, write "N / A". Please note, while we understand you may have planned vacations and are balancing various commitments, we are looking for employees to commit to working at least seven weeks this summer.

Required Question

Salary : $23 - $33