What are the responsibilities and job description for the 25-009 Secretary I - Community Services, Part-Time position at City of Dover?
The Community Services Director is seeking a person to perform responsible secretarial work, administrative support duties, and answer routine inquiries. To assist in processing service requests and monthly department reports.
This is a part-time, 25 hour per week position. $19.07 to $27.56 per hour. Position is open until filled.
DEPARTMENT SPECIFIC DUTIES AND RESPONSIBILITIES (Except as specifically noted, the following functions are considered essential to this position. The listed examples may not include all duties found in this class):
1. Input service requests, work orders and close out in timely manner.
2. May assist with department billing and invoicing; and generation of invoices for Engineering, Solid Waste, and Water/Sewer.
3. Scans paper documents for filing in digital format; ensures files properly labeled and archived.
4. Assist with processing and formatting of monthly status reports to City Manager.
5. Assist in processing accident reports.
6. Receive telephone calls and visitors to office. Screen for nature of business, answers general inquiries based upon knowledge of departmental operations and refers when necessary.
7. Receive telephone calls and visitors t the office. Screen for nature of business, answers general inquiries based upon knowledge of departmental operations and refers when necessary.
8. Assist with department mailings.
9. Assist with clerical duties such as copying, scanning and data input.
10. Complete and maintain records and reports as required.
11. Complete work and projects assigned by Administrative Manager.
12. Accept, review and processes permits & license in EnerGov.
13. Process cash, check and credit card transactions.
14. Coordinate activities with other employees, departments or agencies.
15. Establish and maintain effective working relationships with employees, other departments and agencies, and the general public.
16. Maintain familiarity with and executes safe work procedures associated with assigned work.
17. Perform other related duties as assigned.
KNOWLEDGE, SKILL AND ABILITY REQUIREMENTS: Ability to maintain effective working relationships with department heads, employees, City Council and the public and to deal with service problems courteously and tactfully. Proficient in computer operations and familiar with Microsoft Office. Ability to understand and follow oral and written instruction. Considerable knowledge of business English, spelling, arithmetic and vocabulary.
EDUCATION/LICENSURE/CERTIFICATION REQUIREMENTS: High school diploma or equivalent. Two (2) years’ experience in office applications; or an equivalent combination of education and experience which demonstrates possession of the knowledge, skills and abilities required for the position. Valid motor vehicle operator license.
This is a part-time, 25 hour per week position. $19.07 to $27.56 per hour. Position is open until filled.
DEPARTMENT SPECIFIC DUTIES AND RESPONSIBILITIES (Except as specifically noted, the following functions are considered essential to this position. The listed examples may not include all duties found in this class):
1. Input service requests, work orders and close out in timely manner.
2. May assist with department billing and invoicing; and generation of invoices for Engineering, Solid Waste, and Water/Sewer.
3. Scans paper documents for filing in digital format; ensures files properly labeled and archived.
4. Assist with processing and formatting of monthly status reports to City Manager.
5. Assist in processing accident reports.
6. Receive telephone calls and visitors to office. Screen for nature of business, answers general inquiries based upon knowledge of departmental operations and refers when necessary.
7. Receive telephone calls and visitors t the office. Screen for nature of business, answers general inquiries based upon knowledge of departmental operations and refers when necessary.
8. Assist with department mailings.
9. Assist with clerical duties such as copying, scanning and data input.
10. Complete and maintain records and reports as required.
11. Complete work and projects assigned by Administrative Manager.
12. Accept, review and processes permits & license in EnerGov.
13. Process cash, check and credit card transactions.
14. Coordinate activities with other employees, departments or agencies.
15. Establish and maintain effective working relationships with employees, other departments and agencies, and the general public.
16. Maintain familiarity with and executes safe work procedures associated with assigned work.
17. Perform other related duties as assigned.
KNOWLEDGE, SKILL AND ABILITY REQUIREMENTS: Ability to maintain effective working relationships with department heads, employees, City Council and the public and to deal with service problems courteously and tactfully. Proficient in computer operations and familiar with Microsoft Office. Ability to understand and follow oral and written instruction. Considerable knowledge of business English, spelling, arithmetic and vocabulary.
EDUCATION/LICENSURE/CERTIFICATION REQUIREMENTS: High school diploma or equivalent. Two (2) years’ experience in office applications; or an equivalent combination of education and experience which demonstrates possession of the knowledge, skills and abilities required for the position. Valid motor vehicle operator license.
Salary : $19 - $28
