Assistant Court Rep II - Data Entry

Summary

Responsible for providing specialized support and case management for the court, including compliance with court orders, warrant processing, electronic import, and data entry of citations, court correspondence processing, and payment processing.

Essential Functions and Other Important Duties

Essential Functions:

• Prepares and processes a variety of court paperwork which may include: warrants, extension, delinquency paperwork, motions, complaints, citations, and other related paperwork
• Performs various clerical duties, utilizing standard office equipment to include: filing, scanning, photocopying, preparing case files scheduling court dates, and other word processing
• Responds to requests for information and inquiries from a variety of individuals which may include defendants, attorneys, internal staff, the general public, and other interested individuals
• Monitors and maintains Monitors and maintains a variety of data and information in support of court operations which may include: preparing and verifying listings of cases ready for a warrant; preparing and verifying listings of delinquency cases; activating warrants; downloading and entering citations
• Provides Customer Service at Court Clerk’s window and through telephone inquiries to assist defendants in the resolution of cases by providing options for their citations; determine fine amounts; explain payment options, set court dates, and other relative court information
• Process and handles information and monies received by entering and updating case records, processing incoming and outgoing mail, posting transactions, verifying payments, balancing cash drawers, and reconciling and preparing bank deposits
• Processes all cases for warrants that have failed to appear, activates and files warrants and maintains the organization of the warrant room
• Reviews and prepares an Affidavit of Probable Cause on cases being readied for capias pro-fine and arrest warrants
• Assists and cross-trains with other Assistant Court Representatives II
• Works with Judge and prosecutor on the integrity of warrants and those cases not eligible for processing
• Maintains and updates training manual for the position
• Ensures strict case processing procedures based on judicial and departmental policies and ethics
• Verifies all cases processed to ensure accuracy of computer and case files
• Works with Prosecutor to resolve any problematic cases
• Works with prosecutor to resolve any problematic filing
• Verifies disposed cases for archiving and record destruction
• Processes out of state driver’s licenses suspensions to DPS on failure to appear cases
• Maintain regular and punctual on-site attendance

Job Requirements

Minimum Qualifications/Acceptable Equivalencies:

• High school diploma or GED equivalent AND
• Two to four years of experience working in a court environment OR
Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job

• Ability to communicate effectively both verbally and in writing

• Ability to form and maintain effective relationships with coworkers and customers

• Bilingual in Spanish and English
• Preference may be given to persons having experience dealing with high public contact

• Must pass a drug test, criminal history background check, and social security number verification check
• Must obtain Level I Court Clerk Certification within two years
• Must meet and maintain the Civilian Hiring Standards of the Denton Police Department.

Environmental Factors and Conditions/Physical Requirements

Physical Requirements:Overall Strength Demands: The italicized word describes the overall strength demand of the functions performed by the incumbent during a typical workday.· Sedentary – lifting no more than 10 pounds· Light – lifting no more than 20 pounds; carry up to 10 pounds· Medium – lifting no more than 50 pounds, carry up to 25 pounds· Heavy – lifting no more than 100 pounds, carry up to 50 pounds· Very Heavy – lifting more than 100 pounds, carry more than 50 pounds Physical Demand Codes: The following describes if the incumbent is expected to exert the following physical demands during a typical workday and the overall frequency.
Codes for “how often”:Y = YesN = NoE = extensive (100-70%)M = moderate (60-30%)I = infrequent (20-10%)A = almost never (<10%) Task: Code:1. Standing: I2. Sitting: E3. Walking: A4. Lifting: I5. Carrying: I6. Pushing/Pulling: A7. Overhead Work: M8. Fine Dexterity: E9. Kneeling: M10. Crouching: M11. Crawling: A12. Bending: I13. Twisting: I14. Climbing: I15. Balancing: I16. Vision: E17. Hearing: M18. Talking: M19. Video Display: E20. Other:
Machines, Tools, Equipment and Work Aids:The essential functions of this position require the use of a computer, calculator, staple puller, stapler, pen, various file stamps and seals, and telephone. Environmental Factors:The essential functions of this position are performed inside and office environment. This job description is not an employment agreement, contract agreement, or contract. Management has exclusive right to alter this job description at any time without notice. ADA/EOE/ADEA

E-Verify:
The City of Denton participates in the federal E-Verify program in order to verify a new employee's authorization to work in the United States. Applicants must be lawfully authorized to work in the U.S.