Administrative Intern

Responsible for assisting the City of Denison Administrative staff and other staff as directed with various operations related issues by performing a wide variety of professional, administrative and technical duties relating to the management and general operations of the City of Denison. May serve in an administrative role for multiple divisions simultaneously. May oversee special projects as assigned.ESSENTIAL JOB FUNCTIONS

• Assists with the execution and management of special projects or assignments. This may entail researching, analyzing information, and preparing reports/recommendations, and existing projects.
• Provides principle administrative, maintains calendars, makes appointments and arranges for meetings, conferences and assembles established background materials.
• Assists with the creation and execution of policies administration and other related matters.
• Assists with file retention and records for divisions.
• Reviews pay request from consultants, contractors, and vendors for accuracy.
• Assists with surveys
• Assist with other duties as required to include, but not limited to programs, employee relations, staffing, safety, & local, state, and federal compliance issues
• Attend meetings and events.
• Other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of pertinent laws and regulations in city government
• Intermediate computer skills using Windows, Microsoft Word, Excel, PowerPoint, Access, Internet, Adobe Acrobat and Outlook
• Good office administration skills
• Requires effective written and oral communication skills
• Must be self-motivated and capable of functioning effectively in an independent situation, while maintaining a sense of the overall goals in the Parks and Recreation Department.
• This individual must have an appreciation and understanding of customer service oriented environment.
• Timeliness and regular attendance is an essential function of this position.

Nothing in this job description limits management’s right to assign or reassign duties and responsibilities to this job at any time.   The duties listed above are intended only as illustrations of the various types of work that may be performed.   The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.  The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.QUALIFICATIONS, EXPERIENCE AND TRAINING

• Must have high school diploma/GED
• Must have driver's license
• Must have driving record sufficient for coverage by City's auto liability carrier
• Currently pursuing or plans to pursue Bachelor or Master Degree in Public Administration or related field.  
• Any combination of education and experience that results in acceptable proficiency levels in the above minimum qualifications and responsibilities

PHYSICAL AND WORK ENVIRONMENT

The physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law.  Employees needing reasonable accommodation should discuss the request with the employee’s supervisor or Employee Services.  

• This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms.
• Work has standard vision requirements.
• Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
• Hearing is required to perceive information at normal spoken word levels.
• Work requires preparing and analyzing written or computer data and observing general surroundings and activities.
• Work is generally in a moderately noisy office setting.