Records Clerk

Under the direction of the Administrative Captain, this position is responsible for the maintenance of the Police Department records and various legal documents. Functions shall include performance of various clerical duties, reporting, filing and indexing. 

Essential Functions

1. Report, file and index department records.
2. Communicate professionally and effectively with citizens and City staff in responding to needs and requests.

Knowledge, Skills & Abilities

• Knowledge of business office procedures.
• Knowledge of good English and mathematics.
• Knowledge of general practices of receipt of payment for various fines and related accounting and reconciling practices/procedures.
• Communicate effectively, both verbally and in writing.
• Maintain accurate and detailed records.
• Work independently within established guidelines.
• Ability to sit continuously at a computer terminal or reception station for extended periods.
• Ability to operate standard office equipment, including: copier, fax machine, multi-line telephone etc.
• Ability to use a personal computer, Microsoft Office applications, and database applications.
• Ability to take accurate notes and maintain documentation accurately.
• Ability to maintain departmental information confidential.
• Ability to exclude personal biases from work performance.

• Majority of work is performed in an office environment where the physical demands require sitting for extended periods of time; frequent use of computers and standard office equipment; may work under stress of deadlines.
• Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to discern verbal instructions and to communicate effectively with others in person and over the telephone.
• Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions and to review, evaluate and prepare a variety of written materials on a computer for extended periods of time.
• Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate standard office equipment and computer systems.
• Sufficient personal mobility and flexibility, with or without reasonable accommodation, which permits the employee to work in an office setting and to sit for extended periods of time.
• Sufficient ability and strength to lift, carry, or otherwise move objects up to ten (10) pounds for varying distances.

1. Any combination of training and experience which would indicate possession of the knowledge, skills and abilities listed above. 
2. High school degree or G.E.D.  
3. Must be honest, dependable, and trustworthy.
4. Must pass an extensive background check including a polygraph.

This position is part of the FOP - Clerical pay plan.  Details about the compensation and benefits for this position can be found in the agreement by clicking here.

The class specification which appears above is intended to be sufficient merely to identify the class and be illustrative of the kinds of duties that may be assigned to the position allocated to the class and should not be interpreted to describe all of the duties which may be required of employees holding a position assigned to this class.

The City of Delaware is an Equal Opportunity Employer.  In compliance with the Americans with Disabilities Act (ADA) and the Americans with Disabilities Act Amendment Act (ADAAA), the City of Delaware will provide reasonable accommodations, upon reasonable request, to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer. 

Salary : $52,478 - $63,107