Manager - Facilities Administration- Facilities and Real Estate Management (Civil Service)

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Job Summary

Job Description

Overview
The Manager-Facilities Administration oversees, administers, manages, and facilitates general operations, planning, set up, budgeting, cubical assignment, office layout, and other activities for the City Facilities.

Essential Functions

• Manages and supervises facility set up, organization, and maintenance; plans, directs and coordinates office and space organization, cubical assignment, and general layout; evaluates work order status, reviews work methods and procedures, and coordinates activities.
• Develops and maintains cooperative working relationships and leads in the facilities activates supporting the City and its departments.; develops leadership in others through coaching, mentoring, rewarding, and guiding employees.
• Carries out supervisory responsibility in accordance with City policies, procedures and applicable; manages all interviewing, hiring and training, and planning, assigning, and directing work; provides performance feedback, disciplinary actions, and recommends promotions.
• Oversees construction of new facilities, building renovation, and ensures that new furniture and equipment is installed at all new facilities; tracks, compiles, organizes, and delegates work orders ensuring successful completion according to specifications.
• Manages the Capital Improvement projects for the City facilities; and facilitates/ensures completion and submission of all CIP documents are completed and submitted to the Budget Office on time.
• Participates in the development and implementation of annual work plans, department goals, and annual budget; executes approval for budgets and exercises control over the expenditure of funds.
• Facilitates departmental organization, policies, procedures, and overall work priorities to accomplish department goals and objectives; monitors and maintains records of facility maintenance, repair, and renovations.
• Communicates progress and status of work; provides informational presentations to City council, department heads, and other groups as necessary.
• Performs any and all other work as needed or assigned.

Knowledge and Skills

• Knowledge of supervisory and managerial techniques and principles.
• Knowledge of fundamental inventory control procedures and warehouse procedures.
• Knowledge of equipment, vehicles, materials, and methods used in Building and Grounds services.
• Knowledge of local ordinances and building codes.
• Knowledge of proper safety practices and procedures and regulations applicable to work being performed.
• Ability to perform project management and oversight.
• Ability to organize work, set priorities, meet deadlines, and follow up on issues.
• Ability to direct and oversee staff performing various different tasks on projects.
• Ability to monitor and implement budget and contract specifications.
• Ability to plan, assign, and direct staff.
• Ability to monitor safety and security.
• Communicating effectively both verbally and in writing.
• Establishing and maintaining effective working relationships.

MINIMUM QUALIFICATIONS

EDUCATION:

Salary Range

The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.

City of Dallas is an Equal Opportunity Employer.

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