What are the responsibilities and job description for the Deputy City Clerk position at City of Crystal Lake?
The City of Crystal Lake is recruiting for a Deputy City Clerk working within the City Manager’s Office.
The nature of the work performed requires a professional manner with the public and City and department staff. Work requires the exercise of considerable judgment, initiative, and discretion. A high level of integrity in dealing with confidential and sensitive information is essential.
The responsibilities listed below are performed under the direction of the Assistant to the City Manager:
- Develops and maintains administrative records, files, and charts; organizes and indexes correspondence and materials per established classifications; prepares and processes forms and reports.
- Processes and coordinates the compiling of information for release of Freedom of Information Act (FOIA) requests.
- Assists with the administration of election filing and processing for the City’s elected offices.
- Processes and prepares various City licenses.
- Prepares agendas and assembles information packets as required.
- Assists the City Clerk with the transcription of minutes for City Council meetings and Commission meetings.
- Evaluates and recommends improvements to office practices and procedures to enhance efficiency of administrative and clerical operations.
- Attends department, interdepartmental and Commission meetings and conferences; records and prepares minutes; distributes copies as directed.
- Provides effective and efficient customer services and promotes and maintains responsive community relations.
- Provides administrative support by greeting and assisting visitors, answering and directing phone calls, handling general inquiries, coordinating schedules, and supporting office operations.
- Provides coverage for other clerical staff as needed.
- Compiles information and prepares reports as requested.
- Maintains confidential and sensitive information.
- Provides Notary Public services.
The successful candidate must have strong organizational, proofreading, analytical and problem-solving skills, and a high proficiency in the use of Microsoft Office products in addition to a solid understanding of computer programs used for technical applications. The candidate will also be able to work both in a team setting and independently.
Qualifications for this position include an Associate’s Degree, three to five years of clerical experience, or any equivalent combination of training and experience, which provides the required knowledge, abilities, and skills. Experience in a municipal or public sector environment with Freedom of Information Act administration preferred.
The hours are 8:00 a.m.-5:00 p.m., Monday through Friday, and may also include attending City Council meetings, as needed.
The anticipated starting salary is $29.46/hour, depending on qualifications. The full salary range for this position is $29.46-$42.43/hour.
Offers of employment are subject to successful completion of an in-depth background check and drug screen. Qualified individuals interested in being considered for the position should submit an employment application, available at www.crystallake.org and attach a letter of interest and resume.
This position is anticipated to begin employment after January 1, 2026.
This position will remain open until filled. Applications will be considered as received.
The City of Crystal Lake is an Equal Opportunity Employer.
Salary : $29 - $42