What are the responsibilities and job description for the Library Assistant position at City of Covina?
Description
The City of Covina is accepting applications for part-time Library Assistant in the Parks and Recreation and Library Services Department. Experience in cataloging highly desired.
Part time positions have a typical work schedule of no more than 20 hours per week.
There is no guarantee of hours per week. Applicants must be available to work Tuesday through Saturday.
Definition
Under general supervision, performs a wide variety of technical and para-professional library support services; participates in activities of specialized library functions, including reference, acquisitions, literacy programs, and children's services; researches and answers patrons questions in person or by telephone; performs other related duties as required.
Distinguishing Characteristics
The Library Assistant is the journey level position in which incumbents are expected to independently perform the full scope of assigned library support duties. Incumbents in this position perform duties that require knowledge of library rules, procedures and practices.
Supervision Received/Exercised
Receives general supervision from the Library Manager or professional Librarian. Incumbents in this class do not routinely exercise supervision, but may provide technical and functional supervision and scheduling for volunteers.
Essential Functions
(include but are not limited to the following)
Position requires prolonged sitting, standing, walking, kneeling, squatting, and stooping in the performance of daily activities. The position also requires repetitive hand movement and fine coordination in preparing reports and retrieving and entering data using a computer keyboard. Additionally, the position requires near and far vision in reading written and numeric information and materials. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper, boxes and book carts weighing in excess of 25 pounds is also required.
Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
Minimum Qualifications
(The following are minimal qualifications necessary for entry into the classification.)
Education And/or Experience
Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Library Assistant. A typical way of obtaining the required qualifications is to possess two years of experience in public library support services, and a high school diploma or equivalent. Successful completion of two years of college level coursework in library sciences, business, public administration, or a related field may be substituted for the required experience.
The ideal candidate will possess experience with literacy programs, children services, and library events.
License/Certificate
Possession of, or ability to obtain, a valid Class C California driver's license.
(The following are a representative sample of the KAS’s necessary to perform essential duties of the position.)
Knowledge Of
Current library methods, practices, resources, equipment and terminology; library cataloging and classification systems; methods and techniques of providing services and information through appropriate search procedures; public relations and customer service techniques; purchasing principles and practices, including pricing, shipping and billing procedures; methods and techniques of scheduling work assignments; standard office procedures, practices and equipment; modern office equipment, including a computer and specialized library software; methods and techniques for record keeping; proper English, spelling and grammar; occupational hazards and standard safety practices.
Ability To
Perform a wide variety of technical and para-professional library support services with limited supervision; use reference materials; deal effectively and tactfully with patrons and the public; work effectively with library staff and volunteers; supervise, train and motivate assigned volunteers; apply and explain library policies, procedures and systems; assist in the selection of books and other materials; present public programs for children and literacy program students; work independently and as part of a team; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.
Skill To
Operate an office computer and a variety of word processing and software applications, including a variety of specialized library software.
Additional Information
IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONS
Applications will be accepted until 6:00 pm on Wednesday, August 12, 2026, or upon receipt of 75 applications, whichever occurs first. Applicants are encouraged to apply early. This recruitment may close at any time without notice when 75 completed applications have been received.
The selection process may consist of, but not limited to application evaluation, skills assessment and/or oral interview.
Candidates must be specific and complete in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a complete application.
The successful candidate will be required to undergo a reference / background check (to include a conviction record and LIVE scan) and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening).
The City of Covina utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.
Communications regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communication by any other method.
The City of Covina is an Equal Opportunity Employer
The City of Covina provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the City of Covina complies with applicable state and local laws governing nondiscrimination in employment in every location in which the City has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
The City of Covina expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the City of Covina's employees to perform their job duties may result in discipline up to and including discharge.
THE CITY OF COVINA RESERVES THE RIGHT TO MODIFY OR REVOKE, WITHOUT NOTICE, ANY OR ALL OF THE PROVISIONS OF THIS BULLETIN PRIOR TO THE TIME OF APPOINTMENT, AND TO WAIVE ANY NONSUBSTANTIVE JOB REQUIREMENT AND MAKE SUBJECTIVE DECISIONS INTERPRETING AND ASSESSING THE SKILLS AND QUALIFICATIONS OF ANY CANDIDATE, INCLUDING THE DETERMINATION THAT NONE OF THE CANDIDATES, EVEN THOSE WHO MEET THE MINIMUM QUALIFICATIONS, ARE APPROPRIATE FOR THE POSITION.
Benefits Summary – Full Time Employees
American Federation of State, County and Municipal Employees
RETIREMENT – California Public Employees Retirement System
Tier I Retirement Benefits ("Classic" CalPERS Members)
Years of Service*
BILINGUAL PAY
Instructions: Please carefully read these instructions: Your responses to the supplemental questions below will be used to determine whether you meet the minimum and/or desirable qualifications for the position. You are required to answer ALL of the supplemental questions as truthfully and accurately as possible. Your responses to these questions are subject to verification and may be assessed in subsequent examination parts. Any sign of deliberate misinformation or intentional exaggeration will result in disqualification from this examination process. Please indicate "Yes" to reflect that you have read and understand this information.
Driver's License: Do you possess, or have the ability to obtain a valid California Class C Driver's License?
Beyond the work experience already listed on your application, describe any additional experience in educational or library settings that would qualify you for this position. If you do not have additional experience in this area, enter "N/A."
04
Describe your work or volunteer experience providing customer/guest service. If you do not have experience in this area, enter "N/A."
05
Describe in detail your cataloging and technical services experience, include where you obtained this experience. If none, type N/A.
06
Acknowledgment: I understand that I cannot update my application once I have submitted it. Therefore, I have fully completed ALL sections and provided full descriptions of my duties and responsibilities for each employer listed in my work experience, and have fully supported ALL of my responses to the Supplemental Questionnaire with the materials found in my application.
This position is part-time, working approximately 20 hours per week. The work schedule for this position may vary, but will likely include Tuesdays through Saturdays, both mornings and evenings. Are you available to work during these days and hours?
Recruitment Communication: Please be advised that the City of Covina"s primary means of communication regarding recruitment status is via email. Have you provided a valid email address that you can access regularly? PLEASE NOTE: Make sure you check your JUNK folder for email messages that may be incorrectly flagged as SPAM.
Certification: I certify that I have answered all of the above questions truthfully, and to the best of my ability, and reviewed my application prior to submission. I understand that my application cannot be updated once it has been submitted.
The City of Covina is accepting applications for part-time Library Assistant in the Parks and Recreation and Library Services Department. Experience in cataloging highly desired.
Part time positions have a typical work schedule of no more than 20 hours per week.
There is no guarantee of hours per week. Applicants must be available to work Tuesday through Saturday.
Definition
Under general supervision, performs a wide variety of technical and para-professional library support services; participates in activities of specialized library functions, including reference, acquisitions, literacy programs, and children's services; researches and answers patrons questions in person or by telephone; performs other related duties as required.
Distinguishing Characteristics
The Library Assistant is the journey level position in which incumbents are expected to independently perform the full scope of assigned library support duties. Incumbents in this position perform duties that require knowledge of library rules, procedures and practices.
Supervision Received/Exercised
Receives general supervision from the Library Manager or professional Librarian. Incumbents in this class do not routinely exercise supervision, but may provide technical and functional supervision and scheduling for volunteers.
Essential Functions
(include but are not limited to the following)
- Coordinates and performs a wide variety of technical and para-professional library support services related to acquisitions, reference, children's services, and literacy programs; researches and answers questions received from the public, referring only the most difficult or unusual to a librarian.
- Participates in the acquisition of library materials, including books, and DVD's.
- Assists patrons with questions at the reference desk; plans, prepares and presents children's story hours and special programs; assists professional staff in reviewing and recommending books and materials for the collection; keeps statistical records; types and prepares notices, reports and other documents.
- May provides support for adult and children's literacy programs; recruits, trains and coordinates volunteer tutors; assists tutors and students in selecting appropriate materials; serves as a tutor; maintains literacy program curriculum and orders materials as needed; conducts special programs and events; develops brochures, posters and press releases related to events and workshops.
- Promotes library services, resources and programs through the use of exhibits, presentations, tours, outreach, media, and websites; plans and participates in special events; may train and supervise volunteers in areas of assigned duties; utilizes a variety of automated library systems and internet resources.
- Establishes and maintains a customer service orientation; tactfully responds to in-person and telephone requests for library materials, services and information.
- Establishes positive working relationships with representatives of community organizations, state/local agencies, City management and staff, and the public.
Position requires prolonged sitting, standing, walking, kneeling, squatting, and stooping in the performance of daily activities. The position also requires repetitive hand movement and fine coordination in preparing reports and retrieving and entering data using a computer keyboard. Additionally, the position requires near and far vision in reading written and numeric information and materials. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper, boxes and book carts weighing in excess of 25 pounds is also required.
Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
Minimum Qualifications
(The following are minimal qualifications necessary for entry into the classification.)
Education And/or Experience
Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Library Assistant. A typical way of obtaining the required qualifications is to possess two years of experience in public library support services, and a high school diploma or equivalent. Successful completion of two years of college level coursework in library sciences, business, public administration, or a related field may be substituted for the required experience.
The ideal candidate will possess experience with literacy programs, children services, and library events.
License/Certificate
Possession of, or ability to obtain, a valid Class C California driver's license.
(The following are a representative sample of the KAS’s necessary to perform essential duties of the position.)
Knowledge Of
Current library methods, practices, resources, equipment and terminology; library cataloging and classification systems; methods and techniques of providing services and information through appropriate search procedures; public relations and customer service techniques; purchasing principles and practices, including pricing, shipping and billing procedures; methods and techniques of scheduling work assignments; standard office procedures, practices and equipment; modern office equipment, including a computer and specialized library software; methods and techniques for record keeping; proper English, spelling and grammar; occupational hazards and standard safety practices.
Ability To
Perform a wide variety of technical and para-professional library support services with limited supervision; use reference materials; deal effectively and tactfully with patrons and the public; work effectively with library staff and volunteers; supervise, train and motivate assigned volunteers; apply and explain library policies, procedures and systems; assist in the selection of books and other materials; present public programs for children and literacy program students; work independently and as part of a team; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.
Skill To
Operate an office computer and a variety of word processing and software applications, including a variety of specialized library software.
Additional Information
IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONS
Applications will be accepted until 6:00 pm on Wednesday, August 12, 2026, or upon receipt of 75 applications, whichever occurs first. Applicants are encouraged to apply early. This recruitment may close at any time without notice when 75 completed applications have been received.
The selection process may consist of, but not limited to application evaluation, skills assessment and/or oral interview.
Candidates must be specific and complete in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a complete application.
The successful candidate will be required to undergo a reference / background check (to include a conviction record and LIVE scan) and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening).
The City of Covina utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.
Communications regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communication by any other method.
The City of Covina is an Equal Opportunity Employer
The City of Covina provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the City of Covina complies with applicable state and local laws governing nondiscrimination in employment in every location in which the City has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
The City of Covina expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the City of Covina's employees to perform their job duties may result in discipline up to and including discharge.
THE CITY OF COVINA RESERVES THE RIGHT TO MODIFY OR REVOKE, WITHOUT NOTICE, ANY OR ALL OF THE PROVISIONS OF THIS BULLETIN PRIOR TO THE TIME OF APPOINTMENT, AND TO WAIVE ANY NONSUBSTANTIVE JOB REQUIREMENT AND MAKE SUBJECTIVE DECISIONS INTERPRETING AND ASSESSING THE SKILLS AND QUALIFICATIONS OF ANY CANDIDATE, INCLUDING THE DETERMINATION THAT NONE OF THE CANDIDATES, EVEN THOSE WHO MEET THE MINIMUM QUALIFICATIONS, ARE APPROPRIATE FOR THE POSITION.
Benefits Summary – Full Time Employees
American Federation of State, County and Municipal Employees
RETIREMENT – California Public Employees Retirement System
Tier I Retirement Benefits ("Classic" CalPERS Members)
- 2.5% per year at age 55 formula (non-safety)
- One year final compensation (
- 20042)
- 1959 Survivors Benefit (
- 21574)
- Employee Contributes $2.00 per month
- Level IV Survivor Benefits.
- Military service credit purchase (
- 21024)
- Unused sick leave conversion
- 20965 (non-safety)
- Retired Employee Death Benefit of $600 (
- 21622)
- Employee pays 8% of employee cost of CalPERS
- 2% @ 62 formula
- 3 Year Final Compensation
- Employee pays 8.25% of employee cost of CalPERS
- Year 1 through Completion of 5 yrs 8.67 hrs/mo 104 hrs/yr
- Beginning 6th yr through 10 yrs 12.00 hrs/mo 144 hrs/yr
- Beginning 11th yr through 15 yrs 14.00 hrs/mo 168 hrs/yr
- Beginning 16th yr through 20 yrs 15.34 hrs/mo 184 hrs/yr
- New Year's Day
- Martin Luther King, Jr. Day
- President's Day
- Memorial Day
- Independence Day
- Labor Day
- Indigenous Peoples' Day
- Veteran's Day
- Thanksgiving Day
- Friday after Thanksgiving
- Christmas Day
- Thirty (30) floating holiday hours annually.
- Credited on January 1st.
- Maximum floating holiday hours capped at 50.
- Ten (10) hours of sick leave accrued per month. Maximum accumulation limit is 960 hours. Unless as otherwise provided for in Memorandum of Understanding.
- The City participates in the CalPERS Medical Plan.
- City provides a flex benefit dollar amount of $1,410 per month to use towards purchase of health benefits.
- Employer contribution under PEHMCA for CalPERS Medical Plan is $151/mo. This is in addition to the flex benefit above.
- Unused flex dollars may be received as taxable cash and administered according to terms of Memorandum of Understanding.
- Dental Insurance provider is Delta Dental Plan. DPO and HMO plans available.
- Vision Insurance provider is EyeMed.
- City paid term Life Insurance policy of $100,000. Additional coverage available for purchase at group rates through carrier. Life Insurance provider is VOYA.
- City paid long term disability insurance plan. LTD provider is VOYA.
- Annual maximum of $3,050 for Unreimbursed Medical and $5,000 for Dependent Care for 2023. Reimbursements are administered through Wageworks.
Years of Service*
- 10 years $1,000
- 15 years $1,500
- 20 years $2,000
- 25 years $2,500
- 30 years $3,000
- 35 years $3,500
- 40 years $4,000
BILINGUAL PAY
- $150 per month available upon certification.
- Available based on criteria outlined in Memorandum of Understanding. Maximum of $100 per month.
- Reimbursement is available for registration fees, textbooks, parking fees and tuition.
- Comprehensive services provided by The Counseling Team International for employee and eligible dependents.
Instructions: Please carefully read these instructions: Your responses to the supplemental questions below will be used to determine whether you meet the minimum and/or desirable qualifications for the position. You are required to answer ALL of the supplemental questions as truthfully and accurately as possible. Your responses to these questions are subject to verification and may be assessed in subsequent examination parts. Any sign of deliberate misinformation or intentional exaggeration will result in disqualification from this examination process. Please indicate "Yes" to reflect that you have read and understand this information.
- Yes
- No
Driver's License: Do you possess, or have the ability to obtain a valid California Class C Driver's License?
- Yes
- No
Beyond the work experience already listed on your application, describe any additional experience in educational or library settings that would qualify you for this position. If you do not have additional experience in this area, enter "N/A."
04
Describe your work or volunteer experience providing customer/guest service. If you do not have experience in this area, enter "N/A."
05
Describe in detail your cataloging and technical services experience, include where you obtained this experience. If none, type N/A.
06
Acknowledgment: I understand that I cannot update my application once I have submitted it. Therefore, I have fully completed ALL sections and provided full descriptions of my duties and responsibilities for each employer listed in my work experience, and have fully supported ALL of my responses to the Supplemental Questionnaire with the materials found in my application.
- I understand.
This position is part-time, working approximately 20 hours per week. The work schedule for this position may vary, but will likely include Tuesdays through Saturdays, both mornings and evenings. Are you available to work during these days and hours?
- Yes
- No
Recruitment Communication: Please be advised that the City of Covina"s primary means of communication regarding recruitment status is via email. Have you provided a valid email address that you can access regularly? PLEASE NOTE: Make sure you check your JUNK folder for email messages that may be incorrectly flagged as SPAM.
- I understand
Certification: I certify that I have answered all of the above questions truthfully, and to the best of my ability, and reviewed my application prior to submission. I understand that my application cannot be updated once it has been submitted.
- I understand.
- Required Question
Salary : $1,000 - $4,000