What are the responsibilities and job description for the Police Records Technician position at City of Costa Mesa?
SALARY
$58,440 - $78,312 annually
There is currently one (1) full time vacancy.
Job Summary
Under close supervision, performs a variety of general and specialized clerical duties in the central records section of the Police Department; and performs other work as required.
Class Characteristics
This is the entry-level class in the police records clerical series. An incumbent in this class is expected to learn specialized and complex police records processing duties while performing general clerical work in support of sworn and other departmental staff. A thorough training program is provided at the commencement of employment and on subsequent assignments to new and varied types of duties. Incumbents are expected to work with some independence on the repetitive aspects of the work as employees achieve proficiency in performing their assignments. Work is reviewed for accuracy and conformance with standards and quality. This class is distinguished from the Senior Police Records Technician class by the repetitive nature of assigned work, limited degree of independent judgment exercised and lack of lead responsibilities.
For more information about the Costa Mesa Police Department, click here.
Application And Selection Process
Applications must be completed and submitted on-line. This recruitment will remain open until filled and may close without prior notice, therefore prompt application is encouraged.
The first application review date has passed, applications submitted after the first review date will be screened as needed.
Candidates are requested to provide specific information regarding their education and experience as it relates to the position by completing all fields of the application. Applications may be rejected if incomplete. Do not include text or attached resumes, as they will not be accepted or reviewed in the application process; the only attachment that will be accepted is the required typing certificate. The initial application screening will be based upon candidate's answers to the supplemental questions only. Prior to placement on the eligibility list, your answers to the supplemental questions will be verified against information provided in the Education and Work Experience sections of the employment application.
Typing certificates are required at time of application for this recruitment (verifying 40 wpm, corrected or better). Certificates must be uploaded/attached to your online application. Applications received that do not include a typing certificate will be disqualified.
Typing Certificate Instructions
Santa Ana Work Center
801 West Civic Center Drive, Suite 200
Santa Ana, CA 92701
(714) 848-6129
Orange County Workforce Solutions
28202 Cabot Road, #140
Laguna Niguel, CA 92677
(714) 480-6500
The selection process will include the following components: application review and evaluation, typing certification verification, written examination, and selection interview. The written examination date is to be determined. Please notify the Human Resources Division 72 hours in advance of the test date if you have a disability which requires accommodation for the testing process. The eligibility list will be in effect for one (1) year, unless exhausted sooner.
It is recommended that you use a personal email address on your application instead of a work email address. Notifications during this recruitment will be sent by email only (regardless of the notification preference selected during the on-line application process). Notifications will be sent to the email address that is listed on your on-line application.
All employment offers made by the City are contingent upon establishing proof of a prospective candidate's legal authorization to work in the United States and successfully passing all components of the pre-employment process which may include, but is not limited to: comprehensive background investigation, criminal history check (livescan fingerprint check), polygraph examination, post-offer psychological evaluation and post-offer medical evaluation (may include drug screen).
Note: The provisions of this job bulletin do not constitute an expressed or implied contract. Any provisions contained within may be modified or revoked without notice.
These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change or rescind work assignments as needed.
Prepares and types reports, correspondence, and other documents, including those of a confidential nature.
Prepares and maintains records and files.
Assembles and types material from marginal notes, rough drafts, or verbal instructions.
Operates computer terminal and related office equipment.
Compiles, sorts and calculates various data.
Obtains and gives out information to the public, interdepartmental representatives and other agencies requiring the interpretation of technical information, policies and procedures.
May supervise juveniles in protective custody.
Female Police Records Technicians may search female suspects for contraband and weapons; may assist in transporting female suspects and offenders.
Education, Training And/Or Experience
A typical way to obtain the requisite knowledge and abilities to perform the duties and responsibilities of this classification is as follows:
Graduation from high school or its equivalent.
One year of clerical experience including typing, varied public contact and operation of standard office equipment.
Experience in a public safety agency is highly desirable.
An equivalent combination of education and relevant experience that provides the desired knowledge, skills and abilities to successfully perform essential functions may also be considered.
Requisite Knowledge And Skill Levels
Considerable knowledge of modern office methods, procedures and practices.
Knowledge of preparation of business correspondence.
Knowledge of correct English usage, grammar and punctuation.
Knowledge of filing and inventory systems.
Bilingual Spanish skills (oral/written) are desirable.
Requisite Abilities
Ability to adhere to Police Department rules, regulations, procedures and routines.
Ability to type at a corrected rate of 40 words per minute.
Ability to work any shift, weekends and holidays as assigned.
Ability to work mandatory overtime with short notice.
Ability to perform various tasks simultaneously and under stressful conditions.
Ability to analyze situations quickly and exercise independent judgment.
Ability to understand and follow oral and written instructions.
Ability to communicate clearly and concisely, both orally and in writing;
Ability to operate standard office equipment and computer terminal.
Ability to work cooperatively and accurately with a large staff.
Ability to maintain effective working relationships with the public, including those with uncooperative or resistant attitudes.
Public Employee Disaster Service Workers
In accordance with Government Code Section 3100 - all City of Costa Mesa employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.
Physical Tasks And Environmental Conditions
Please contact Human Resources for a summary of the essential tasks and environmental factors for this classification.
Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis.
$58,440 - $78,312 annually
There is currently one (1) full time vacancy.
Job Summary
Under close supervision, performs a variety of general and specialized clerical duties in the central records section of the Police Department; and performs other work as required.
Class Characteristics
This is the entry-level class in the police records clerical series. An incumbent in this class is expected to learn specialized and complex police records processing duties while performing general clerical work in support of sworn and other departmental staff. A thorough training program is provided at the commencement of employment and on subsequent assignments to new and varied types of duties. Incumbents are expected to work with some independence on the repetitive aspects of the work as employees achieve proficiency in performing their assignments. Work is reviewed for accuracy and conformance with standards and quality. This class is distinguished from the Senior Police Records Technician class by the repetitive nature of assigned work, limited degree of independent judgment exercised and lack of lead responsibilities.
For more information about the Costa Mesa Police Department, click here.
Application And Selection Process
Applications must be completed and submitted on-line. This recruitment will remain open until filled and may close without prior notice, therefore prompt application is encouraged.
The first application review date has passed, applications submitted after the first review date will be screened as needed.
Candidates are requested to provide specific information regarding their education and experience as it relates to the position by completing all fields of the application. Applications may be rejected if incomplete. Do not include text or attached resumes, as they will not be accepted or reviewed in the application process; the only attachment that will be accepted is the required typing certificate. The initial application screening will be based upon candidate's answers to the supplemental questions only. Prior to placement on the eligibility list, your answers to the supplemental questions will be verified against information provided in the Education and Work Experience sections of the employment application.
Typing certificates are required at time of application for this recruitment (verifying 40 wpm, corrected or better). Certificates must be uploaded/attached to your online application. Applications received that do not include a typing certificate will be disqualified.
Typing Certificate Instructions
- Must be issued from a recognized employment or public agency.
- Online/Internet issued certificates will NOT be accepted.
- Certificates must be on the agency's letterhead or formal certificate and include the agency's name and phone number.
- Must be issued within the last 12 months.
- Certificates must indicate a NET (corrected) typing speed of at least 40 WPM.
- Failure to provide a typing certificate at time of application that meets the above requirements may result in disqualification.
Santa Ana Work Center
801 West Civic Center Drive, Suite 200
Santa Ana, CA 92701
(714) 848-6129
Orange County Workforce Solutions
28202 Cabot Road, #140
Laguna Niguel, CA 92677
(714) 480-6500
The selection process will include the following components: application review and evaluation, typing certification verification, written examination, and selection interview. The written examination date is to be determined. Please notify the Human Resources Division 72 hours in advance of the test date if you have a disability which requires accommodation for the testing process. The eligibility list will be in effect for one (1) year, unless exhausted sooner.
It is recommended that you use a personal email address on your application instead of a work email address. Notifications during this recruitment will be sent by email only (regardless of the notification preference selected during the on-line application process). Notifications will be sent to the email address that is listed on your on-line application.
All employment offers made by the City are contingent upon establishing proof of a prospective candidate's legal authorization to work in the United States and successfully passing all components of the pre-employment process which may include, but is not limited to: comprehensive background investigation, criminal history check (livescan fingerprint check), polygraph examination, post-offer psychological evaluation and post-offer medical evaluation (may include drug screen).
Note: The provisions of this job bulletin do not constitute an expressed or implied contract. Any provisions contained within may be modified or revoked without notice.
These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change or rescind work assignments as needed.
Prepares and types reports, correspondence, and other documents, including those of a confidential nature.
Prepares and maintains records and files.
Assembles and types material from marginal notes, rough drafts, or verbal instructions.
Operates computer terminal and related office equipment.
Compiles, sorts and calculates various data.
Obtains and gives out information to the public, interdepartmental representatives and other agencies requiring the interpretation of technical information, policies and procedures.
May supervise juveniles in protective custody.
Female Police Records Technicians may search female suspects for contraband and weapons; may assist in transporting female suspects and offenders.
Education, Training And/Or Experience
A typical way to obtain the requisite knowledge and abilities to perform the duties and responsibilities of this classification is as follows:
Graduation from high school or its equivalent.
One year of clerical experience including typing, varied public contact and operation of standard office equipment.
Experience in a public safety agency is highly desirable.
An equivalent combination of education and relevant experience that provides the desired knowledge, skills and abilities to successfully perform essential functions may also be considered.
Requisite Knowledge And Skill Levels
Considerable knowledge of modern office methods, procedures and practices.
Knowledge of preparation of business correspondence.
Knowledge of correct English usage, grammar and punctuation.
Knowledge of filing and inventory systems.
Bilingual Spanish skills (oral/written) are desirable.
Requisite Abilities
Ability to adhere to Police Department rules, regulations, procedures and routines.
Ability to type at a corrected rate of 40 words per minute.
Ability to work any shift, weekends and holidays as assigned.
Ability to work mandatory overtime with short notice.
Ability to perform various tasks simultaneously and under stressful conditions.
Ability to analyze situations quickly and exercise independent judgment.
Ability to understand and follow oral and written instructions.
Ability to communicate clearly and concisely, both orally and in writing;
Ability to operate standard office equipment and computer terminal.
Ability to work cooperatively and accurately with a large staff.
Ability to maintain effective working relationships with the public, including those with uncooperative or resistant attitudes.
Public Employee Disaster Service Workers
In accordance with Government Code Section 3100 - all City of Costa Mesa employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.
Physical Tasks And Environmental Conditions
Please contact Human Resources for a summary of the essential tasks and environmental factors for this classification.
Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis.
Salary : $58,440 - $78,312