What are the responsibilities and job description for the Administrative Technician I position at City of Columbia, MO?
The purpose of this job is to provide administrative support to assigned city departments and divisions. Files paperwork, coordinates schedules, and serves as liaison between workgroup, public, and other city departments. Ensures information is properly disseminated to staff. Performs work that is general in nature or specific to department or workgroup in which the position resides.
Essential Duties and Responsibilities - The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description
- Provides customer service in person, via phone, and in writing.
- Attends meetings and participates in trainings.
- Performs data entry, maintains records, and generates documents and reports in compliance with established polices and procedures.
- Receives, screens, and processes documentation.
- Provides varied administrative office support to department and staff.
- Provides financial administrative support for the department.
- Serves as liaison to designated department(s).
- Assists supervisor in ensuring program(s) and processes run smoothly.
- Reviews, updates, and utilizes budget information for various job functions.
- Regular attendance is a necessary and essential function.
- Performs other duties as assigned.
Supervisory Responsibilities
- Job has no responsibility for the direction or supervision of others.
Human Collaboration and Job Impact - This area describes the personal interaction with others outside direct reporting relationships as well as the impact the job has on organization, the department or unit objectives, the output of services, or employee or public satisfaction
- Work may require providing advice to others outside direct reporting relationships on specific problems or general policies. Contact may require the consideration of different points of view to reach agreement. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas.
- Interactions have limited impact on the organization in terms of time, money, or public/employee relations.
Fiscal Responsibility
Position has no fiscal responsibility.
Education and Experience - An equivalent combination of education, training and experience will be considered
Education and Experience
- High school diploma or equivalent.
- 1 to 3 years’ experience in administrative support or customer service.
Licenses or Certifications
- Depending on assignment, may require department specific certification.
- Valid driver’s license or reliable transportation to travel to events, meetings, etc.
Knowledge, Skills and Abilities which may be representative, but not all-inclusive of those commonly associated with this position
Knowledge of:
- Basic business English usage, including the meaning and spelling of words, rules of composition, and grammar.
- General office practices and administrative procedures, records management, and administration techniques and procedures.
- Common business software applications such as Microsoft Office.
Skill in:
- Typing and/or data entry with minimal errors.
- Communicating verbally and in writing to meet the needs of the audience.
- Applying active listening and asking questions for understanding.
- Maintaining detailed and accurate records.
Ability to:
- Handle difficult and stressful situations with professional composure and maintain effective interpersonal relationships.
- Provide high levels of effective customer service.
- Recognize, analyze, and solve a variety of problems.
- Regularly use a computer, software, phone and related office equipment.
- Focus on tasks.
Work Environment – Environmental or atmospheric conditions commonly associated with the performance of the functions of this job
Work Environment
- Office or similar indoor environment – Frequently/often
Exposures
- Individuals who are hostile or irate – Sometimes
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- This position is relatively free from unpleasant environmental conditions or hazards and is generally sedentary.
- Incumbents may be required to exert up to 35 pounds of force occasionally, up to 20 pounds of force frequently, and/or up to 20 pounds of force constantly having to move objects.
Hours/Days
8:00 a.m. to 5:00 p.m. Monday – Friday
Starting Salary
$17.98/hr
Pay Grade
104
Number of Positions Available
1
Deadline to Apply
05/22/2026
Open Until Filled
No
Special Instructions to Applicants
Notice to Applicants
Individuals needing accommodation to apply may call 573.874.CITY (2489)
TTY: 711 (MO RELAY)
THE CITY OF COLUMBIA IS A MERIT, AFFIRMATIVE ACTION, EQUAL OPPORTUNITY EMPLOYER: MALE / FEMALE
THE CITY OF COLUMBIA REQUIRES PRE-EMPLOYMENT DRUG TESTING
The City of Columbia participates in the federal E-Verify work authorization program
TTY: 711 (MO RELAY)
THE CITY OF COLUMBIA IS A MERIT, AFFIRMATIVE ACTION, EQUAL OPPORTUNITY EMPLOYER: MALE / FEMALE
THE CITY OF COLUMBIA REQUIRES PRE-EMPLOYMENT DRUG TESTING
The City of Columbia participates in the federal E-Verify work authorization program
Salary : $18