What are the responsibilities and job description for the Administrative Assistant Senior - Parks Maintenance position at City of Colorado Springs?
Administrative Assistant Senior - Parks Maintenance
In this position, you will provide a wide variety of highly responsible and complex secretarial, administrative, and clerical duties in support of the Park Maintenance and Operations division of the Parks, Recreation, and Cultural Services team; coordinate and participate in office functions in support of the goals and objectives of the team and provide information and assistance to the public regarding City and Parks, Recreation and Cultural Services department policies and procedures.
As an Administrative Assistant, Senior, you will:
- Provide administrative support to the Park Maintenance and Operations Manager, SIMD (Special Improvement Maintenance District) Administrator, and division supervisors
- Support the fiscal responsibilities of the division by receiving and processing payments, researching payment histories, and collecting outstanding balances
- Assist with division budget tracking duties to include purchasing, allocating expenditures, data entry, and other duties as assigned (research and provide budget/expense information to Parks Maintenance and SIMD teams)
- Track, compile, and report division statistics as directed by Park Maintenance and Operations Manager
- Provide administrative support for the GoGov CRM customer service platform for the park Maintenance Division, including tracking service requests and generating weekly, quarterly, and annual performance reports.
- Provide support to the seven boards associated with the Department’s SIMDs including taking minutes at the meetings, and managing agendas
- Coordinate critical maintenance services including
- Trash removal and portable restroom contracts and placements
- Tracking mowing contracts and expenditures
- Security contracts for opening and closing parks
- Manage incoming phone calls, maintain appointment calendars, and make travel arrangements for Park Maintenance and Operations Manager
- Assist Park Maintenance personnel with special projects as assigned
- Other duties as assigned
Learn more about this job by reviewing the class specification on the City of Colorado Springs Class Specifications page
We are looking for candidates who demonstrate:
- Proficiency in using Microsoft Office Suite
- Ability to provide excellent customer service
- Ability to learn and apply pertinent City policies and procedures
- Ability to communicate clearly and concisely, orally and in writing
- Ability to establish and maintain effective working relationships
- High school diploma or GED
- Four years of full-time, professional experience in a related field.
- Accounting and record-keeping experience
- Experience using Accela or similar service request software
- Experience using Cartegraph or similar asset management software
Please contact Katie McLaughlin at katie.mclaughlin@coloradosprings.gov for any questions about this position.
Salary : $24 - $29