Administrative Assistant (Part-time) - Billing & Collections

Description

All applications received during the recruitment period will be forwarded to the hiring department for

review and consideration

after the Monday, October 6, 2025 closing date.

Administrative Assistant (Part-time): Provides administrative, operational and clerical support for the Billing and Collections division of the Finance Department. Must have flexibility to work during the hours of 9:00 a.m. to 2:00 p.m., Monday - Friday (and as needed; 28 hours maximum per work week).

Examples of Duties

• Receives all public funds and money payable to the City, including all taxes, licenses, fines, utility payments, inter government revenues and special assessments, and prepares deposits.
• Provides a receipt to every person paying money to the City, including the date of payment and the account in which payment is being received.
• Maintains and updates all documentation for money received.
• Balances cash drawers on a daily basis.
• Collects and processes tax and utility payments.
• Provides clerical support, updates and maintains databases and other files.
• Answers internal and external phone calls courteously and professionally.
• Greets incoming customers and provides excellent customer service.
• Performs general receptionist duties.
• Addresses public and professional inquiries.
  
  

Education & Experience

• Requires High School diploma or equivalent with at least 3 years of related experience or an equivalent combination of education and experience.
• Flexibility to work during the hours of 9:00 a.m. to 2:00 p.m., Monday - Friday (and as needed; 28 hours maximum per work week).
• General knowledge of administrative practices, procedures, and equipment.
• General knowledge of and experience with computers.
• Excellent organizational skills with the ability to multi-task, with frequent interruptions while remaining calm, organized and accurate; and be highly professional.
• Strong customer service skills.
• Ability to work both independently and in a team environment.
• Strong work ethic to include a positive attitude, attendance and accountability.
• Ability to exercise "confidentiality" in the day-to-day activities of the workplace.
• Ability to accept direction and assignments from internal staff at all levels.
  
  

Physical Demands & Work Environment

The work is generally in an office environment. Typically, the employee may sit to do the work. However, there may be some walking, standing, stooping, carrying of light items such as papers, books, or small parts, or driving an automobile. No special physical demands are required to perform the work.

The work environment involves everyday risks or discomforts, which require safety precautions. Use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals are minimally required.

Part-time Employee Benefits Include

• Bi-weekly Payday
• Workers' Compensation
• Employee Assistant Program (EAP)
  
  

01

Highest level of education?

• High school diploma/GED
• Associate's Degree
• Bachelor's Degree
• Master's Degree
  
  

02

How many years of directly related experience do you possess?

• 0 - 1
• 2 - 3
• 4 - 5
• 6 - 7
• 8 - 9
• 10
  
  

03

Do you have customer service experience in a fast paced environment, which includes: telephones, computers, and walk-in customers?

• Yes
• No
  
  

04

Which best describes your level of experience using computers?

• No Experience
• Limited Experience
• Proficient Experience
• Advanced Experience
  
  

05

I understand the rate of pay for this position is $15.00 per hour?

• Yes
• No
• Required Question