Information Specialist/Prosecutor Clerk - Police

Job Title: Information Specialist / Prosecutor Clerk – Police

Classification: Non-Exempt

Pay Grade: Administrative Manager

Reports to: Administrative Sergeant

Approval Date: October 8, 2026

JOB DESCRIPTION

Summary/Objective

Under supervision of the Administrative Sergeant, employee initiates and performs Police Department administrative functions, which include maintenance of records and completion and filing of reports. Employee interacts with the public and other law enforcement individuals and agencies, through in-person meetings and via telephone and electronic means. Employee serves as clerk for Municipal Prosecuting Attorney, processing citations and preparing documents for municipal court. Employee performs other work as directed.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Maintains and files police reports, adding supplements to reports filed by police officers.
• Validates time sheets for all police department employees and submits to payroll clerk for processing.
• Maintains all police department records and files.
• Processes department invoices and tracks through approval process.
• Assists citizens who walk-in to the police department by providing information, when able, and relaying questions and information to the appropriate officer; employee may encounter irate citizens.
• Provides requested reports and information to other law enforcement-related individuals and agencies.
• Prepares monthly Uniformed Crime Reporting reports, as required by State and FBI.
• Communicates with police dispatchers and police officers via police radio for routine and serious criminal matters; enters data, regarding people, vehicles, guns, articles, etc., into system to check for information to assist with officers’ safety; reports findings, such as criminal history, past violent records, dangerous people, etc.
• Prepares police or supplement reports; submits reports for approvals, as needed.
• Testifies in court, on behalf of the department, as the record keeper of the reports, for both criminal and civil reports.
• Notarizes paperwork, documents, affidavits, etc.
• Maintains certifications for Uniformed Crime Reporting (UCR) and Missouri Uniform Law Enforcement System (MULES).
• Assists in hiring process for new police officers; schedules written exams and monitors applicants when taking exams, responds to questions during exams, runs background checks for criminal history and driving record.
• Responds to requests for information in accordance with City Codes and state laws.
• Coordinates with Municipal Prosecuting Attorney’s office to process documents for municipal court.
• Performs related duties as required.

Supervisory Responsibility

This position has no direct supervisory responsibility.

Work Environment

Work is performed primarily in a standard office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Due to the nature of law enforcement work, the office environment may at times be stressful, requiring a variety of different tasks to be performed at a fast pace. This position regularly interacts with persons suspected of criminal activities, and their families, as well as victims of accidents or crimes, and their families.

The noise level in the work environment may be loud when in the facility.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

· Require sufficient physical ability and mobility to walk, stand and sit for prolonged periods of time.

· Require to frequently stoop, bend, kneel, crouch, crawl, twist, grasp, and make repetitive hand movements.

· Require the use of hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms.

· Require ability to lift, carry, push, and/or pull moderate to heavy amounts of weight.

· Require operating assigned equipment.

· Require verbal communication to exchange information.

· Require specific vision abilities including close vision, distance vision, depth perception and ability to adjust focus with or without correction.

· Require hearing in normal audio range with or without correction.

Position Type/Expected Hours of Work

Monday thru Friday 8:00 AM – 5:00 PM

Must be willing to work evenings and weekends as needed.

Travel

Travel is primarily local during the business day.

Required Education and Experience

• High school graduation or GED equivalent.

Preferred Education and Experience

• Associates degree in office management, accounting or similar subject.

Additional Eligibility Qualifications

• Knowledge of computer applications such as data entry, excel, word, power point.
• Customer service skills.
• Knowledge of operation of office equipment such as but not limited to calculator, computer, telephone system, and copier/fax.
• Ability to perform detailed work accurately.
• Ability to organize and prioritize a variety of projects and tasks in an effective and timely manner and meet critical deadlines.
• Ability to meet the physical and environmental demands to safely perform the assigned tasks.
• Ability to maintain complex records and reports.
• Ability to understand and comply with departmental policy, applicable City Codes and applicable state and federal regulations.
• Ability to notify peers and supervisors of decisions, changes, mishaps, and other relevant information in a timely manner.
• Ability to establish and maintain effective working relationships with peers and supervisors.
• Ability to deal courteously and diplomatically with the general public.
• Ability to maintain confidentiality regarding confidential information and data.
• Ability to evaluate situations and make decisions.
• Ability to read and interpret a variety of instructions and documents in written, oral, diagram, or schedule form.
• Ability to communicate clearly and concisely, both orally and in writing.
• Valid Missouri driver’s license and good driving record.
• Must successfully pass a drug screen.
• Must successfully pass a physical capacity test.
• No felony convictions or misdemeanor convictions resulting from felony arrests.
• Must be at least 18 years of age.

Work Authorization/Security Clearance

N/A

Equal Employment Opportunity Statement

The City of Clinton provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, City of Clinton will provide reasonable accommodations for qualified individuals with disabilities.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

_______________________________________________________________________________________________

The City of Clinton is accepting applications for this full-time position. Starting hourly rate, $23.67/hr. Excellent benefits. High school diploma or equivalent. See job description for other requirements. Must successfully pass a background investigation and pre-employment drug screen. EOE. Applications and job description available at the City of Clinton page at www.cityofclintonmo.gov. Submit application to City Hall, ATTN: Loretta Velazquez, 105 E. Ohio, Clinton, MO or by e-mail to lvelazquez@cityofclintonmo.gov

Pay: From $23.67 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience:

• Microsoft Excel: 1 year (Preferred)
• Customer Service: 1 year (Preferred)

Ability to Commute:

• Clinton, MO 64735 (Required)

Ability to Relocate:

• Clinton, MO 64735: Relocate before starting work (Required)

Work Location: In person

Salary : $24