Deputy City Clerk & Tax Collector

Job Summary: Performs complex technical and clerical work assisting the City Tax Collector/City Clerk. The incumbent performs varied clerical assignments of a complex nature. The diversity of the office's functions and operations are such that the assignments are often involved and require determination of sequential steps and procedures. The incumbent interprets and applies written and unwritten guidelines in performing the work. These include laws, regulations, rules, policies and interpretations of the City Tax Collector/City Clerk. The incumbent uses judgment in applying the guidelines to the situations where the guides are not clearly stated to a particular problem and provides supervision and guidance to those subordinates within the department.

Essential Job Functions

(The following are illustrative and may evolve with operational needs.)

• Maintains all operations of the central collection office in the event the City Tax Collector/City Clerk is unable to perform his/her duties because of illness, resignation or absence.
• Accepts voter registration applications, maintains the computer voter checklist of the three wards and assists the City Tax Collector/City Clerk with the municipal election process. The Deputy would conduct the election in the event the City Clerk was unable to complete the election process because of illness or resignation.
• Signs City and State documents with the same authority bestowed on the City Clerk.
• Issues a variety of licenses after ascertaining compliance with requirements and collects the mandated fees.
• Processes and maintains vital statistic records and other documents maintained by the clerks office in accordance with State laws. Issues certified copies, as requested, in person or by written request.
• Prepares certificates of title and motor vehicle registrations with calculations of local and State fees. Reports daily to the State substation and Department of Safety on the registrations processed for the State and deposits State funds.
• Receives payments for property taxes, timber tax, excavation tax, tax liens, water/sewer payments, current use, special assessments including partial payment and interest calculations.
• Searches records to provide requested information to the public, department directors or other staff.
• Balances cash drawer on a daily basis and prepares deposit and written report and verifies remittances with computer generated cash edit report for each type of cash receipt as mentioned above.
• Performs other related duties as requested.
  
  

Peripheral Duties

Perform the duties of subordinate personnel as needed.

Analyze and recommend improvements to equipment and facilities, as needed. Fills in and fulfills the duties of City Clerk/Tax Collector in his/her absence.

Desired Minimum Qualifications

Education and Experience

High School diploma or equivalent, plus not less than three (3) years experience in an office environment where record keeping is a significant part of the overall work program. Training should include courses in typing, record management or any equivalent combination of training and experience which demonstrates possession of the required knowledge, skills and abilities

Necessary Knowledge, Skills And Abilities

Knowledge of

• Working knowledge of business English and grammar.
• Working knowledge of rules and regulations of City and State government to insure that proper
  
  

procedural and reporting requirements are met.

• Basic knowledge of clerical methods to record and balance cash receipts from fees collected and to
  
  

prepare deposits.

• Thorough knowledge of applicable laws, ordinances, and department rules and regulations.
  
  

Ability to

• Communicate effectively, both orally and in writing.
• Operate computer terminals, calculators and other office machines.
• Develop effective working relationships with other personnel and with the public.
• Train and supervise subordinate personnel.
• Effectively communicate in writing and verbally.
• Establish and maintain effective working relationships with subordinates peers and supervisors.
• Give verbal and written instructions.
  
  

Skill in

• Skills of a qualified typist to key records letter and forms in the proper formats.
• Skill in making and verifying arithmetical computations with accuracy and speed.
• Skill in the use of the tools and equipment listed below.
  
  

Supervision Received

Works under the guidance and direction of the City Clerk/Tax Collector.

Supervision Exercised

The Deputy City Tax Collector/Deputy City Clerk fills in during the absence of the City Tax Collector/City Clerk and provides instruction on new or revised procedures as well as assisting the employee in handling novel and unusual problems. The employee carries out most assignments with a minimum of supervision after the skills of the position are learned in accordance with the guidelines. The employee is responsible for ensuring that the work is done accurately.

Responsibility For Public Contact

Daily contact requiring courtesy, discretion, and sound judgment.

Licensing & Certification

Must maintain any required approvals and designations as required __________________________________________________________________

Compensation & Benefits

Pay Range: Grade IV (AFSCME Union - Clerical). Pay is commensurate with experience.

• Minimum: $18.00/hour
• Maximum: $28.00/hour
  
  

(The starting rate will be based on qualifications, relevant experience, and internal equity, typically within the $18.00-$23.00 range.)

Full-Time Position With Excellent Benefits, Including

• Health, dental, and life insurance
• Employee assistance program
• Paid time off
• Retirement plan
  
  

Application Process

Interested candidates should submit a letter of interest and resume to

Human Resources Director

City of Claremont

58 Opera House Square

Claremont, NH 03743

Or via email at: hr@claremontnh.com

The City of Claremont is an equal opportunity employer.