What are the responsibilities and job description for the DEPUTY DIRECTOR (PROCUREMENT)(UNCLASSIFIED) position at City of Cincinnati and Careers?
General Statement of Duties
Under the direction of the Director of Procurement, this position provides senior level managerial support and subject matter expertise to ensure appropriate, compliant, and effective contracting and procurement practices across the organization. Also, the Deputy Director will work closely with the Director and cross-departmental teams to direct, manage, supervise, and coordinate the activities and operations of the Procurement Department, including strategic sourcing initiatives, contract administration, competitive solicitations, procurement modernization efforts, vendor engagement, policy development, and compliance monitoring.
This position will coordinate assigned activities with other divisions, departments, and outside agencies, and provide highly responsible and complex administrative and executive support to the Director of Procurement. The Deputy Director will be instrumental in assisting the Director in ensuring alignment with the City’s vision for transparent, efficient, and innovative procurement practices and may act on behalf of the Director when designated.
Minimum Qualifications (KSAs)
Knowledge of:
Operations, services, and activities of a comprehensive municipal procurement and contracting program
Public sector purchasing laws, regulations, ethics requirements, and competitive bidding practices
Contract drafting, negotiation, interpretation, and risk mitigation strategies
Procurement modernization practices, workflow automation tools, and technology platforms
Principles and practices of program development, implementation, and administration
Methods and techniques of statistical data collection and analysis
Principles and practices of municipal budget preparation and administration
Principles and procedures of financial reporting
Principles and procedures of management systems and reporting
Principles of supervision, training, and performance evaluation
Pertinent federal, state, and local laws, codes, and regulations
City personnel policies and procedures
Principles and procedures for developing goals, objectives, and management plans.
Skill to:
Operate appropriate computer equipment and utilize procurement and financial management software
Use all related hardware and software effectively
Operate assigned vehicle in the course of duty
Ability to:
Manage and direct comprehensive procurement operations including sourcing, contracting, vendor performance monitoring, and compliance oversight
Assist in management of departmental budgeting and performance management initiatives
Develop and administer departmental goals, objectives, and procedures and assess operational needs and make appropriate adjustments
Identify and respond to sensitive organizational and contractual issues, concerns, and needs
Implement and maintain positive employee relations
Promote and maintain the highest integrity and ethical standards throughout all procurement activities
Lead cross-departmental coordination on large or high-profile procurements involving Law, Finance, Technology, and Inclusion partners
Plan, organize, direct, and coordinate the work of lower-level staff
Delegate authority and responsibility appropriately ? Select, supervise, train, and evaluate staff
Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
Research, analyze, and evaluate new service delivery methods and procurement techniques
Prepare clear and concise administrative, contractual, and financial reports
Prepare and administer large and complex budgets
Interpret and apply applicable federal, state, and local policies, laws, and regulations
Communicate clearly and concisely, both orally and in writing
Maintain confidentiality of sensitive City and vendor information
Work with diverse groups from the public, business community, and government agencies to evaluate methods for solving problems and improving service delivery Maintain a mindset rooted in innovation, accountability, and continuous improvement
Establish and maintain effective working relationships with those contacted in the course of work
Examples of Work Performed
(Illustrative only. Any one position within this classification may not include all of the duties listed nor do the listed examples include all of the tasks which may be performed.)
Assume management responsibility for assigned services and activities of procurement operations including sourcing, contracting, compliance, and vendor engagement Manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommend and administer policies and procedures.
Direct and oversee procurement processes, including solicitation development, bid or proposal evaluation, purchase authorization, and contract administration to ensure compliance with applicable laws, policies, and strategic sourcing objectives.
Monitor and evaluate the efficiency and effectiveness of procurement service delivery methods and recommend appropriate service and staffing levels.
Oversee the development and utilization of procurement performance metrics and reporting tools to support strategic decision making and continuous improvement initiatives. Provide executive direction for contract administration and negotiation activities, ensuring coordination with vendors, consultants, and external stakeholders.
Prepare a variety of complex correspondence, memoranda, and administrative staff reports; coordinate and participate in the preparation of agendas
Participate in the development and administration of the department’s annual budget and forecast funding needs for staffing, equipment, materials, and supplies.
Direct organizational assessments and operational reviews to inform procurement policies and procedures.
Attend and participate in professional group meetings and remain informed of trends and innovations in procurement and public contracting
Serve as staff on boards, commissions, and committees; prepare and present staff reports and correspondence
Negotiate and oversee complex contracts between the City and private vendors or governmental entities
Arrange for services of external consultants and act as the City liaison
Brief and advise City leadership regarding high-profile procurements and contractual matters.
Provide leadership and direction to professional staff and monitor programmatic outcomes to ensure alignment with departmental goals and performance standards.
Develop and monitor management controls for administrative, programmatic, and fiscal procedures
Demonstrate continuous effort to improve operations, decrease turnaround times, and streamline work processes
Advise, coach, and mentor supervisory staff and develop training programs for procurement personnel
Provide effective and positive motivational leadership to departmental staff
Assure procurement activities are conducted in conformance with adopted federal, state, and City policies and regulations.
Perform related duties as required.
HR CONTACT: v.robyn.kinebrew@cincinnati-oh.gov
Required Education and Experience
RESUME MUST BE ATTACHED
Each applicant must have a bachelor’s degree from an accredited college or university in Business Administration, Public Administration, Supply Chain Management, Finance, Law, or a related field. Five years of progressively responsible experience in procurement, contract management, governmental operations, legal or contract administration, or related operational leadership is required; or any equivalent combination of education, training, and experience.
A master’s degree, Juris Doctor (JD), Paralegal Certification, or professional procurement certification such as Certified Public Procurement Officer (CPPO), Certified Professional Public Buyer (CPPB) , Certified Professional in Supply Management (CPSM) or equivalent is strongly preferred.
Other Requirements
Must have a valid Driver’s License.
Working and Physical Conditions
Environmental Conditions: Office environment: exposure to computer screens; some travel within the City required.
Physical Conditions: Duties require maintaining physical condition necessary for standing and sitting for prolonged periods of time; manual dexterity; may be required to operate assigned vehicle.
The below information is solely intended as a summary of the benefits available and is subject to change. Not all benefits listed are available for every position. Benefits can vary depending on applicable labor agreements and/or salary plan. For specific questions, contact the HR Contact indicated on the Job Posting.
The City of Cincinnati offers its employees competitive salaries and a comprehensive benefit package designed to actively attract and retain quality employees' to add additional value to the City of Cincinnati's workforce. A summary of these benefits for full-time employment is listed below. This is a general listing of benefits for all employees and is not intended to be a comprehensive listing for all bargaining units.
The City offers a variety of training programs, ranging from job-specific skills such as computer and equipment instruction, to helping supervisors improve their management techniques.
Equal Employment Opportunity
The City of Cincinnati is dedicated to providing equal employment without regard to race, gender, age, color, religion, disability status, marital status, sexual orientation or transgendered status, or ethnic, national or Appalachian origin, or on the basis of any other category protected under federal, state and local laws.
Holidays
The City of Cincinnati has 11 paid holidays annually that include:
New Year's Day
Martin Luther King Day
President's Day
Memorial Day
Juneteenth
Independence Day
Labor Day
Veterans' Day
Thanksgiving Day
Day after Thanksgiving
Christmas
Health Insurance
The City of Cincinnati 80/20 offers 3 medical plans to all full time City of Cincinnati employees and eligible dependents: the 80/20 PPO medical plan, the HDHP medical plan with an HSA contribution, and a Health Reimbursement Arrangement for those enrolled on another non-city eligible group plan.
Eligible dependents include:
Legal Spouse or Equal Partner
Child (natural child, adopted child, and/or child who the group has determined is covered under a "Qualified Medical Child Support Order")
Step-child
Child for whom the employee or employee's spouse/equal partner is a legal guardian
Basic Life Insurance
A $50,000 Basic Life Insurance policy is paid for by the City for certain eligible employees. Full time employees not eligible for the City-paid basic life insurance policy are generally provided a similar benefit through their union group.
Supplemental Life, Long Term Disability, Accident & Critical Illness Insurance
Most full time City employees are eligible to participate in a supplemental life insurance program, a long term disability plan, and accident and critical illness insurance programs at their own expense. Premiums are determined by age, amount of coverage, and various additional factors.
Flexible Benefits Plans
Healthcare Flex Spending Account
City employees can participate in the Healthcare Flex Spending Account that can be used to pay out-of-pocket medical, prescription, dental, and vision care expenses for employees and family members.
Dependent Care Flex Spending Account
City employees can participate in a Dependent Care Flex Spending Account that can be used to pay work-related dependent care expenses. Participants can set aside money each year through pre-tax payroll deductions to pay for these expenses.
Transportation Expense Reimbursement Account
City employees can participate in a Transportation Expense Reimbursement Account (TERA) that can be used to reimburse expenses related to traveling to and from work. Participants can set-up a pre-tax payroll deduction up to an IRS regulated amount.
Healthy Lifestyles Program
City employees can voluntarily participate in a wellness incentive program that encourages and rewards employees and their spouses/equal partners for making positive choices for better health. The City of Cincinnati will contribute up to $300/year to a Health Reimbursement Account for each the employee and their spouse/equal partner for meeting specified program goals. These dollars can be used to offset qualified out-of-pocket medical expenses.
Integrated Health Reimbursement Arrangement (HRA)
This is a voluntary program that serves as an alternative healthcare option to traditional medical plans. If you have alternate group health coverage available to you through a spouse, equal partner, another job, or a non-city retirement plan, you may be eligible for this plan which reimburses you for the difference in premiums between the plans and your covered out of pocket expenses on the other plan.
Retirement Plan
The City provides a defined benefit pension plan for part-time and full-time employees. New hires and re-hired employees are required to participate in the City of Cincinnati's Retirement System (CRS), regardless of previous participation in an Ohio State pension system or any another state or federal pension system. CRS is funded by employer and employee contributions, and investment returns from plan assets. CRS provides retirement and health care benefits subject to eligibility requirements. The following groups are excluded from participation in CRS: Mayor and Members of City Council; Sworn Police & Fire; Police Recruits; and Rehired Ohio Police & Fire Retirees.
Deferred Compensation
As an Ohio government employer, the City offers employees the ability to participate in a 457(b) tax-deferred retirement savings plan. The City makes an annual match to your 457(b) of up to $750, or as otherwise specified in applicable regulations and union contracts.
Salary : $111,091 - $161,816