What are the responsibilities and job description for the Fiscal Office Specialist position at City of Chula Vista, CA?
Salary
$4,117.71 - $5,005.09 Monthly
Location
Chula Vista, CA
Job Type
Permanent, Full-Time
Job Number
26016903
Department
Fire - Administration
Division
Fire Admin
Opening Date
03/10/2026
Closing Date
3/20/2026 12:00 PM Pacific
Description and Essential Functions
Position Summary:
To perform a variety of fiscal clerical and general clerical duties in the preparation, maintenance and processing of department specific accounting records related to accounts payable, accounts receivable and payroll.
The current vacancy is in the Fire Department Administration.
Distinguishing Characteristics:
This is the full journey level class in the Fiscal Office Specialist series and has the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise. This class is distinguished from the Senior Fiscal Office Specialist in that the latter is assigned the fiscal clerical duties for a functional area of responsibility requiring specialized knowledge such as grant and/or contract monitoring or city-wide purchasing support and may provide technical and functional responsibility for other clerical personnel.
Essential Functions:
Functions may include, but are not limited to, the following: perform a variety of fiscal clerical duties in the preparation, maintenance and processing of accounting records and financial transactions including accounts payable, accounts receivable and payroll functions within an assigned operating department; maintain the necessary accounting records to support processed transactions related to area of assignment; reconcile records of area of assignment; verify accounting entries to ensure accuracy; process, code, enter and verify numerical or financial data related to area of assignment; assist in the preparation of technical reports and documentation related to area of assignment; compile and prepare routine reports; provide fiscal clerical support to the Finance Department related to assigned department fiscal functions; research and compile basic technical information related to area of assignment; respond to questions from assigned department staff regarding area of assignment; type a variety of written material from rough draft, dictaphone or verbal instructions using word processing equipment as assigned; act as a receptionist; screen calls and visitors, and refer inquiries as appropriate; respond to complaints and requests for information based upon departmental policies and procedures; compile general information from a variety of sources as requested; compose routine correspondence independently; perform general clerical duties including filing, checking and recording information on records, and processing routine requests for information; participate in the preparation of assigned budget; perform special projects and studies; collect and compile routine statistical and financial data for special reports; build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service; perform related duties as assigned.
Minimum Qualifications
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be one year of responsible clerical, accounting clerical, or administrative/business experience and training equivalent to the completion of the twelfth grade.
Knowledge, Skills and Abilities / Physical Demands and Working Conditions
Knowledge, Skills and Abilities:
Knowledge of: basic bookkeeping procedures; basic mathematics; English spelling, usage, grammar and punctuation; modern office practices, procedures and computer equipment.
Ability to: intermittently review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures; explain operations and problem solve office issues for the public and with staff; learn financial record keeping principles and practices; learn basic accounting principles; learn to use a computer-based accounting system; collect, compile and verify accounting data; maintain neat and accurate files and records; make arithmetical calculations, postings and comparisons rapidly and accurately; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work; work with various cultural and ethnic groups in a tactful and effective manner.
Physical Demands and Working Conditions:
On a continuous basis, sit at a desk and/or stand at a counter for long periods of time. Intermittently twist and reach office equipment; write and use keyboard to communicate through written means; run errands; lift or carry weight of 10 pounds or less.
Additional Information
Recruitment No. 26016903
To be considered, applicants must submit a City Application by 12:00 p.m. on the closing date listed. Candidates whose applications indicate education and experience most directly related to the position will be invited to participate in the selection process. All notices will be sent via e-mail.
Unless otherwise noted, a passing score must be achieved at each step of the selection process in order to have your name placed on the eligibility list for hiring consideration. The examination materials for this recruitment are validated, copyrighted and/or inappropriate for review.
The eligibility list established as a result of this recruitment will be for a duration of six (6) months, unless otherwise extended.
Salary : $4,118 - $5,005