What are the responsibilities and job description for the Maintenance Coordinator position at City of Chisholm?
Position Summary
The Chisholm Housing & Redevelopment Authority (HRA) is seeking a dependable and organized Maintenance Coordinator to oversee and coordinate the daily maintenance operations of our public housing properties. This position ensures that all Chisholm HRA units and facilities are maintained in a safe, decent, and sanitary condition in compliance with HUD regulations, local codes, and HRA policies.
The Maintenance Coordinator serves as the primary contact between management, maintenance staff, and tenants, ensuring timely and professional handling of maintenance requests, inspections, unit turnovers, and preventive maintenance activities.
Essential Duties and Responsibilities
- Receive, assign, and track all maintenance work orders to ensure timely completion.
- Schedule and coordinate daily work for maintenance staff and outside contractors.
- Conduct or coordinate regular inspections of buildings, units, and grounds for maintenance and safety issues.
- Ensure compliance with HUD National Standards for the Physical Inspection of Real Estate (NSPIRE).
- Coordinate and oversee contracted services such as HVAC, plumbing, electrical, snow removal, and pest control.
- Manage inventory of maintenance supplies, tools, and equipment.
- Coordinate unit turnovers to ensure timely preparation for reoccupancy.
- Assist with budgeting, purchasing, and reporting related to maintenance operations.
- Ensure compliance with all applicable safety, environmental, and OSHA regulations.
- Respond to after-hours emergencies when necessary.
- Maintain professional and courteous communication with tenants, staff, and vendors.
Knowledge, Skills, and Abilities
- Knowledge of building systems, including plumbing, electrical, HVAC, carpentry, and mechanical.
- Understanding of HUD maintenance standards, NSPIRE inspections, and public housing regulations.
- Ability to plan, schedule, and monitor maintenance activities efficiently.
- Strong organizational and recordkeeping skills.
- Proficient with computers, email, and basic software (Microsoft Office, work order systems).
- Effective communication and interpersonal skills.
- Ability to work independently, solve problems, and prioritize multiple tasks.
Education and Experience
- High school diploma or equivalent required.
- Two (2) or more years of experience in property maintenance coordination or a related field.
- Experience in a public housing or housing authority setting preferred.
- Experience in property management/work order systems
- Valid Minnesota driver’s license and reliable transportation required.
Work Environment and Physical Requirements
- Combination of office and field work.
- Ability to sit, stand, bend, climb stairs, and lift up to 25 pounds.
- Exposure to outdoor weather conditions and maintenance environments.
- Occasional evening or weekend hours may be required for emergencies.
Job Type: Full-time
Pay: $22.00 - $24.00 per hour
Ability to Commute:
- Chisholm, MN 55719 (Required)
Work Location: In person
Salary : $22 - $24