Full-Time Bookmobile and Outreach Services Manager

General Summary

Jefferson-Madison Regional Library is seeking candidates to be considered for the full-time position of Bookmobile and Outreach Services Manager who are highly motivated and who support JMRL's Mission Statement to foster personal growth and life-long learning for all by connecting people with ideas, information, and each other.

The preferred starting salary for this position is $24.35 hourly ($50,648.00 annually). Starting offer is based on applicable education, experience and internal equity. This is a full-time, exempt, position which provides excellent benefits including 13 paid holidays, plus paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, City's retirement options, gym membership reimbursement, and continuing education/training opportunities.

• For a general summary of benefits offered by the City, please click the 'benefits' tab on this posting, or visit https://www.charlottesville.gov/1047/Employee-Benefits.
• The City of Charlottesville manages its own retirement system and does not participate in VRS; however, the City has a Portability Agreement with VRS and there are certain provisions that must be met. If questions pertaining to the Portability Agreement, please contact the City's Benefits Administrator at 434-970-3462.
  
  

This position performs responsible work managing the day-to-day operations of the Bookmobile Branch of the Jefferson-Madison Regional Library (JMRL) system. Plans, coordinates, and expands Outreach Services. Work is performed under the limited supervision of the Library Director.

To read more about the Bookmobile Branch and the Jefferson-Madison Regional Library, please visit https://jmrl.org/

Essential Responsibilities And Duties

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations will be considered to enable individuals with disabilities to perform the essential functions. The essential functions of the job are not limited to those listed in the job description. The JMRL retains the discretion to add to or change the duties of the position at any time.

• Oversees the operation of the JMRL Bookmobile, which provides scheduled stops in within the JMRL service area, including senior residential communities and day centers, preschools, high schools, community recreation centers, as well as stops at public parks and community special events.
• Works with Collection Development team to maintain a functional, dynamic collection, in good physical condition, of interesting and relevant materials for patrons in a wide age range.
• Directly supervises, directs, and evaluates assigned support staff. Hires, trains, and evaluates staff, coordinates, and monitors work activities, assists with complex/problem situations, and provides technical expertise.
• Engages in outreach to community organizations and institutions to further the mission of Jefferson-Madison Regional Library.
• Makes annual evaluation of scheduled Bookmobile stops.
• Attends monthly Branch and Department Heads meetings.
• Prepares regular reports to the Library Director and an annual report to the Jefferson-Madison Regional Library's Board of Trustees.
• Chairs JMRL’s Outreach Committee.
• Coordinates maintenance of the Bookmobile and is involved with selection of a new vehicle when necessary.
• Responsible for appropriate use and maintenance of JMRL equipment, tools, and other resources, including work time.
• Regular and reliable attendance.
  
  

Other Duties

• Performs additional duties to support operational requirements as apparent or assigned.
  
  

Education, Experience And Skills

Education and Experience: Candidates may qualify by demonstrating the required knowledge and skills outlined for the job through experience(s) other than formal education.

• Bachelor’s degree in a related field.
  
  

OR

• Associate’s degree in a related field and 2 years of library experience.
  
  

OR

• High School diploma or GED and 4 years of library experience.
  
  

OR

• An equivalent combination of education and experience may be considered in lieu of the specific requirements listed above.
  
  

Preferred:

• Master’s degree in library science
• Previous supervisory experience
• Previous library experience
  
  

Certifications/Licenses/Other Requirements:

• Valid Virginia driver’s license and maintain an acceptable driving record.
• Required to successfully pass a pre-employment background check.
  
  

Job Knowledge

KNOWLEDGE, SKILLS, ABILITIES AND OTHER CHARACTERISTICS:

• Thorough knowledge of literature and reading materials across all age groups.
• Knowledge of computer hardware and other technology associated with the circulation of library materials and the ability to troubleshoot.
• Knowledge of library policies and procedures.
• Knowledge of mobile library operations, including safe handling of the bookmobile.
• Knowledge of current motor vehicle laws and the ability to safely operate motor vehicles.
  
  

Reading:

• Intermediate: ability to read and understand written materials such as newspapers, magazines, journals, multi-step instruction manuals, and reference materials.
  
  

Writing:

• Intermediate: ability to write reports, prepare materials such as business letters, explanations, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech.
  
  

Math:

• Intermediate: Ability to work with and understand number systems; simple formulas, practical application of fractions, percentages, ratios/proportions, and measurement such as technical specifications, budget preparation and financial operations.
  
  

Communication Skills:

• Intermediate: Provide and receive complex information. May include interactions that involve stressful, negative situations requiring significant tact and the ability to diffuse aggressive behavior and reach consensus. Elements of persuasion may be necessary to gain cooperation and understanding. Establishes and maintains effective working relationships with City staff, leaders, and the public.
  
  

Independence and Decision-Making:

• Requires Limited Direction: Normally completes work according to their own judgment, requesting supervisory assistance occasionally. Manages special projects with little oversight and assignments may be reviewed upon completion. Performance reviewed periodically.
  
  

Technical Skills:

• Skilled: Comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the assigned and apparent job responsibilities. Intermediate skill in Microsoft Office applications and/or departmental software.
  
  

Fiscal Responsibilities:

• May monitor and/or recommend budget allocations. Submits budget requests for personnel, equipment, and programming. Oversees expenditures for programming funding through Friends of the Library Support.
  
  

Supervisory Responsibilities:

• Supervises and monitors performance for a regular group of employees or department. Provides input on hiring, discipline, work objectives/goals, performance evaluation and work assignments.
  
  

Other Characteristics:

• Strong public services orientation.
• Frequent change of tasks.
• Working closely with others as part of a team.
• Performing multiple tasks simultaneously.
• Excellent organizational, time management and customer service skills.
• May require dealing with angry, frustrated and/or upset individuals.
  
  

Physical Conditions & Additional Information

Physical Demands

• Medium work: Exerting up to 50 pounds of force occasionally, and/or up to 25 pounds of force frequently, and/or up to 10 pounds of force constantly to lift, carry, push, pull or otherwise move objects.
• Ability to climb on and off vehicles many times a day.
• Must be able to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
• Ability to observe details at close range (within a few feet of the observer).
  
  

Machines, Tools, Equipment, Software and Hardware:

• Typically requires use of standard office equipment and telephone, and related software and hardware; operates specialized vehicle delivering books, and any other equipment as appropriate or as assigned.
• Responsible for the vehicle(s)/equipment assigned.
  
  

Work Environment:

• Work is typically performed in office environment where there may be exposure to computer screen for extended periods of time, monitor glare and dust. Work is also performed in a vehicle, traveling around Charlottesville and Albemarle County, where employee may be exposed to all weather conditions.
• The noise level in the work environment is usually moderate.
  
  

The City of Charlottesville is an Equal Opportunity Employer and supports workforce diversity at all levels of the organization. The City prohibits discrimination on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by federal, state or local laws. The City is dedicated to this with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs, and general treatment during employment.

Requests for reasonable accommodation by individuals with disabilities may be requested by contacting Human Resources at (434) 970-3490 or hr@charlottesville.gov.

The City of Charlottesville conducts job related background checks, reference checks, and pre-employment drug tests, in accordance with federal, state, and local law, of applicants who reach the final stages of the employment selection process. The City’s policy has not changed because of the decriminalization of marijuana in the Commonwealth of Virginia. Marijuana remains an illegal drug under federal law, and it continues to be a violation of the US Department of Transportation regulations and the City’s policy prohibiting employees from testing positive for marijuana.

Summary Of Employee Benefits

Updated July 1, 2022

Benefits cited represent those for regular 40-hour employees and may differ for Management Level, Part-Time, and/or Library positions. Long-term temporary employees are eligible for all benefits except retirement. Interns, temporary, seasonal, substitute, and relief employees are not eligible for benefits. 2. INSURANCE: 3. RETIREMENT: The City of Charlottesville manages its own retirement system and does not participate in VRS, however the City has a Portability Agreement with VRS. There are certain provisions that must be met and the portability request must be executed within 18 months of vesting in the City's Plan. 4. OTHER BENEFITS:

LEAVE:

Vacation:

3.09 hours accrued biweekly -- 0 - <3 years 3.85 hours accrued biweekly -- 3 - <5 years 4.62 hours accrued biweekly -- 5 - <10 years 5.40 hours accrued biweekly -- 10 - <15 years 6.16 hours accrued biweekly -- 15 - <20 years 6.93 hours accrued biweekly -- 20 - <25 years

7.70 hours accrued biweekly -- 25 years

Sick:

• 4.62 hours per biweekly pay period, approximately 120 hours a years, no limit on accumulation

Holidays:

14 paid holidays per calendar year (13 observed and 1 floating)

Aetna Medical –

Choose from three options with different premiums and levels of coverage and coverage is effective on the first of the month following date of hire:

• HMO: $0 premium for employee only coverage
• POS 1: Employee-only premium of $36.28 per biweekly pay
• POS 2: Employee-only premium of $13.02 per biweekly pay
• (Dependent coverage is available but the cost of the premium is not subsidized.)

Prescription Card ($10 generic, $30 lower cost name brand, $55 higher cost name brand)

Mail Order Maintenance Prescription Drug Program ($20 generic, $60 lower cost name brand, $110 higher cost brand)

Dental (Delta Dental)

• No cost for employee only coverage. Dependent coverage is available but the cost of the premium is not subsidized.
• Diagnosis and Preventive -- 100% of allowable charge; Basic Dental Care - 80%; Major Dental Care - 50%
• Primary -- $50 deductible, 80/20
• Prosthetic & Complex Restorative -- $50 deductible, 50/50
• $1,500 maximum annual benefit
• $1,000 Orthodontic Benefit

MetLife Vision Plan: Optional

• Employee only coverage: $2.50 bi-weekly; Dependent coverage also available at differing rates.
• Eye health exam, dilatation, prescription and refraction of glasses covered after $10 co-pay;
• $130 allowance for frames, after co-pay, plus additional discounts where accepted.

Life:

• Two times annual salary (paid by the City)
• Optional supplemental life available for employee, spouse, dependents (paid by employee)

AFLAC: Optional

Cancer/accident/short term disability/intensive care insurance (paid by employee)

Long Term Disability

Protection from income loss due to long-term illness or injury (paid by the City)

Pension:

Choose from two options:

• A Defined Benefit Pension plan pays a monthly benefit in retirement using a defined formula based on the employee's earnings history, tenure of service, and age. Our plan has a 5 year vesting period and an employee contribution of 5% of salary.
• A Defined Contribution 401a plan in which fixed contributions are paid into an individual's account by the employer, the contributions are invested, returns (positive or negative) are credited to the account, and the account balance is used to provide retirement benefits. The vesting schedule for our 401a plan is 33% after one year of service, 67% after two years of service, and 100% after three years of service. There is no required contribution from salary. (Note that: the Defined Contribution retirement plan is the only plan available for Library employees)
• Supplemental:
• Deferred Compensation (457) - employee contribution
• Flexible Spending Accounts:
• Health Care Expenses
• Dependent Care Expenses
• Parking/Mass Transit Expenses
• Parking Subsidy of $50 per month
• Wellness Programs:
• Gym Reimbursement Program
• Monthly On-Site Nurse and Annual Flu Shots
• Health Screenings and Fairs, Education Sessions, & Weekly Fitness Classes
• Weight Watchers at Work
• Bike Commuter Program:
• Reimbursement of up to $20 per month for reasonable bike commuting expenses
• Employee Assistance Program:
• A variety of confidential, personal professional services for you and your family available 24 hours a day.
• Tuition Reimbursement Program:
• Up to $1,500 for undergraduate OR Up to $3,000 for graduate level tuition per fiscal year per employee.
  
01

Please select the statement below that best represents your education and experience.


• I have a Bachelor's degree or higher in a related field.
• I have an Associate's degree in a related field and 2 years of library experience.
• I have an equivalent combination of education and experience that may be considered in lieu of the specific requirements listed above.
• None of the above
  
  
02

This position requires driving to perform essential job duties and requires a valid Virginia driver's license. The candidate selected for this position must meet the driver eligibility requirements of JMRL. Do you possess a valid Virginia driver's license and are you willing to provide a certified copy of your DMV driving record, if selected as a finalist, for JMRL to confirm your driving eligibility?


• Yes; I possess a valid Virginia driver's license and am willing to provide a certified copy of my DMV driving record.
• No; however, I am willing and able to obtain a valid Virginia driver's license and am willing to provide a certified copy of my DMV driving record.
• No; I do not have a valid Virginia driver's license, nor am I willing or able to obtain one, and/or am not willing to provide a certified copy of my DMV driving record.
  
  
03

Do you have Master's degree in Library Science?


• Yes
• No
  
  
04

Describe your supervisory work experience. If none, please write "None".

05

I certify that the information above is true and correct, and I certify that it can be verified with reference to the information in my basic application. I understand that my application may be rejected if the responses to supplemental questions do not match my basic application.


• Yes
• No
  
  
06

To be considered, qualifying education and experience, including City of Charlottesville employment, must be clearly documented in the education, work history, and additional information sections of the employment application. Resumes can be attached but should not be used as a substitute for the required information on the application. I understand that an attached resume may not be accepted in place of a completed employment application and that my qualifications should be stated on the employment application itself.


• Yes
• No
• Required Question