What are the responsibilities and job description for the Administrative Assistant - Parks Department position at City of Carthage, Missouri?
The City of Carthage is seeking a detail-oriented and customer-focused Administrative Assistant to support the Parks & Recreation Department. This position plays a vital role in daily operations and serves as the primary point of contact for the public.
This is a full-time, non-exempt position starting at $19.75 per hour.
Key Responsibilities
- Serve as the first point of contact for the Parks Department (phone and front desk)
- Prepare correspondence, reports, and public documents
- Maintain filing systems and department records
- Assist with meeting coordination, including agendas and minutes
- Process invoices, track supplies, and assist with purchasing functions
- Perform bookkeeping tasks, including payroll, accounts payable/receivable, deposits, and reconciliation
- Coordinate facility reservations and prepare related contracts
- Provide administrative support for departmental personnel functions
Qualifications
- Knowledge of bookkeeping, accounting, and general office procedures
- Strong computer skills (word processing and spreadsheets)
- Excellent communication and customer service skills
- Ability to prioritize tasks, meet deadlines, and work independently
- Ability to maintain confidentiality and professionalism
Education & Experience:
- High school diploma or equivalent required
- 3–5 years of relevant administrative experience preferred
Schedule
- Typically Monday–Friday, 8:00 a.m. – 5:00 p.m.
- Occasional evening hours may be required for meetings
Benefits
The City of Carthage offers a competitive benefits package, including:
- LAGERS retirement (City-paid)
- 100% City-paid employee health insurance
- Life insurance
- Dental and vision insurance
- 80 hours of vacation in the first year
- Paid sick leave
- 13 paid holidays
- 1 personal leave day
Additional Information
- Valid Missouri driver’s license required
- Position operates in a fast-paced office environment with regular interruptions
Apply Today
This position will remain open for 30 days.
Pay: From $19.75 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $20