What are the responsibilities and job description for the City Clerk position at City of Carterville?
Job Summary
The City of Carterville is seeking a highly organized and detail-oriented City Clerk to serve as a key member of the city's administrative team. This position combines the traditional responsibilities of a City Clerk with financial management duties typically handled by a Treasurer. The successful candidate will be responsible for maintaining official city records, overseeing council meetings, managing city finances, and ensuring compliance with state and local regulations.
This is a full-time position reporting directly to the City Administrator and working closely with elected officials, department heads, and the public.
Clerk Duties
- Maintain and safeguard official city records, ordinances, resolutions, and meeting minutes.
- Prepare City Council agendas, notices, and meeting packets; attend meetings and record minutes.
- Ensure compliance with Missouri Sunshine Law and respond to public records requests.
- Certify and attest official city documents; serve as custodian of the city seal.
- Oversee the City Collector's work related to utility billing, permits, and licenses.
Finance Duties
- Manage accounts payable (AP) and accounts receivable (AR) in QuickBooks.
- Assist in preparing and monitoring the city's annual budget across all departments.
- Reconcile bank statements and prepare monthly financial reports for the City Administrator and Council.
- File required federal and state reports, including payroll taxes, sales tax, and 1099s.
- Manage payroll entries, retirement contributions, and benefit program payments.
- Assist with utility billing reconciliation and reporting through Muni-Link software.
Additional Information
- Schedule: Monday–Friday, 7AM- 4PM, with evening meetings every other Monday for Finance Committee meetings, and atleast one Tuesday per month for Council meetings.
Job Type: Full-time
Pay: $ $23.43 per hour
Expected hours: 40 – 45 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Professional development assistance
- Vision insurance
Work Location: In person
Salary : $23