Oasis Charter Schools - Elementary South - Office Assistant- #9281

GENERAL STATEMENT OF JOB

Under general supervision of a designated supervisor, the Office Assistant performs a variety of routine office support functions requiring some knowledge of school operations. This position may function in the Main Office, Media Center, Clinic, Transportation, Cafeteria, Custodial, and/or Administration offices. Routine functions may include greeting visitors and parents, processing mail, responding to public inquires, processing forms, shelving books, categorizing media center inventory, and/or maintaining various data files and accounts. Incumbents initially work under close supervision until essential knowledge is gained to perform tasks independently.

This position works 8 hours per day 180 days per year. This is not a 12 month position.

Background Screening Requirement:
Florida law requires all school personnel to undergo a Level 2 background screening through the Florida Department of Education’s Background Screening Clearinghouse. In accordance with House Bill 531, employment is contingent upon an applicant’s eligibility for clearance and the successful completion of all required background screenings prior to hire.
For additional information about the background screening process, please visit: https://info.flclearinghouse.com

SPECIFIC DUTIES AND RESPONSIBILITIES

Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out but may be considered incidental in the performance of this job.

• Provides assistance to the public via phone, in person, or by mail, including completing forms, explaining school policies and procedures, researching information, and directing individuals to appropriate resources.
• Answers phones and emails, responds appropriately to inquiries, needs, and emergencies; routes calls and messages to appropriate staff and other areas of the school as needed.
• Greets and screens visitors and volunteers in accordance with established school policies to ensure safety procedures are followed for security purposes; maintains visitor log/database and performs background checks when necessary.
• Directs employees and members of the community to offices and meetings in Charter School Authority facilities.
• Verifies accuracy and completeness of all data/information received and researches and provides verification on information requests from staff.
• Performs clerical tasks as needed, including preparing, typing, and processing letters, memoranda, reports, and various administrative documentation utilizing word processing and office equipment.
• Performs some data entry and record keeping in the maintenance of various records, files, and accounts according to the area of placement.
• Receives, processes, and distributes correspondence and prepares forms, letters, and parcels for distribution.
• Prepares and distributes various school records, reports, notices, and other relevant documents appropriate to the school, Charter School Authority, or assigned area.
• Maintains positive and effective working relationships with colleagues, students, parents, community members, and other agencies as applicable.
• May order school materials and office supplies, ensuring availability for instructional and operational needs.
• May compile or assist in the compilation of school data, various reports, records, or budget preparation.
• May prepare and/or verify purchase orders.
• May provide coverage for teachers, assist with testing, or monitor students in the cafeteria, hallways, or pick-up and drop off areas.
• Demonstrates an understanding of the needs and interests of students and parents with varying inquiries.
• Maintains a high level of ethical behavior and confidentiality regarding student information.
• Complies with federal, state, Charter School Authority, and department laws, policies, procedures, and regulations.
• Performs other duties as required.

MINIMUM QUALIFICATIONS

Alternatives to the minimum qualifications can be made by the Board as they find appropriate and acceptable.
Education:

• High school diploma or GED required.

• Six (6) months of related work experience.

• None.

ADDITIONAL MINIMUM QUALIFICATIONS REQUIRED: KNOWLEDGE, SKILLS, AND ABILITIES

• Demonstrates knowledge and understanding of the needs and interests of students and parents with varying inquiries.
• Knowledge of and ability to handle a high volume of communications in a short amount of time.
• Fluency and skilled in oral and written communication in both English and Spanish preferred.
• Skilled in industry-standard computer applications.
• Ability to work with diverse groups.
• Ability to perform duties with consistent courtesy and tact in the best interest of the public.
• Skilled in both written and oral communications for effective expression and clarity.
• Ability to establish and maintain effective working relationships with the Principal, support staff, students, parents, and other personnel.
• Ability to exercise sound judgment and make decisions in accordance with established departmental policies and procedures.
• General knowledge of modern office practices and procedures.
• General knowledge of and ability to utilize a variety of office equipment, i.e., computers, facsimile machines, copiers and scanners.
• Ability to issue and follow oral and written instructions.

Health Insurance CSA paid employee coverage for all full time employees. Optional HMO or PPO plans available. Dependents can be added at group rates. Premium deductions are taken pre-tax.

Basic Life Insurance CSA paid. Benefit is equal to twice annual base pay. Double benefit for accidental death.

Optional Vision Insurance Employee paid insurance available at group rates, family plans available to employees. Premium deductions are taken pre-tax.

Optional Dental Insurance Employee paid insurance available at group rates, family plans available to employees. Premium deductions are taken pre-tax.

Supplemental Insurance Employees may purchase various types of supplemental insurance (life, AFLAC) at group rates through payroll deduction.

Retirement Plan (FRS)Two plans available for members: Pension Plan (defined benefit) or the Investment Plan (defined contribution.) Charter School makes all contributions to the plan that you chose. Regular class: current eligibility to retire after 8 years of service and age 62 or 30 years of service regardless of age, whichever comes first.

Long Term Disability CSA paid long term disability insurance.

Leave Time (Sick, Vacation)Currently the employee accrues one day for each month worked. Block of hours which incorporate sick and vacation.

Wellness Program City of Cape Coral sponsored program aimed at providing employee tools, resources, support, and education to improve overall well-being.

Paid Holidays Currently the City of Cape Coral Oasis Charter Schools follows the School District of Lee County annual Instructional Calendar.

Deferred Compensation Programs Tax-deferred savings plan available for retirement purposes. Employee contributes only. 457 – pre taxed deductions, your earnings accumulate tax-deferred, portable, no penalty for withdrawals.

Payroll Direct Deposit Available to any banking institution or credit union. Suncoast Federal Schools Credit Union membership available to Charter School employees.

Employee Assistance Program CSA paid availability to licensed professional counselors for non work related personal issues with 100% confidentiality.