What are the responsibilities and job description for the Clerical Aide (Seasonal) position at City of Cambridge, MA?
ABOUT THE DEPARTMENT:
The City of Cambridge Department of Transportation (DOT) supports the safety and health of the Cambridge community by creating and sustaining a high-quality street and parking system that supports a range of transportation options for all those who live, travel, and park in Cambridge.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Core duties and responsibilities may include the following:
- Welcomes and assists individuals in a professional manner.
- Assist customers inquiring about, paying and/or disputing parking tickets.
- Answer high volume of phone calls regarding permitting, parking services, engineering, and the adjudication process.
- Assist customers with the various permit application processes in person and over the phone in a professional manner.
- Reviews permit and dispute applications submitted online and in person for completeness and accuracy.
- Approve or deny permit applications and requests based upon City regulations, policies, and procedures.
- Process a variety of permits, including those accessed by residents using the City’s online web applications.
- Collect permit fees and parking ticket payments in cash, check, and credit cards.
- Balance daily receipts collected for permit fees with financial reports.
- Assist in sorting mail, researching records, and printing reports as required.
- Enter data in, and retrieve data from, various databases and vendor-maintained systems.
- Record and maintain accurate records of all transactions.
- Advise the public of their right to a hearing under Massachusetts General Laws, Chapter 90 § 20A½ and § 20E.
- May perform other duties and responsibilities as required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
MINIMUM QUALIFICATIONS:
- Knowledge of standard office procedures.
- The ability to work with limited direct supervision and accurately perform assigned duties in a timely and professional manner.
- Must be able to communicate effectively with a diverse range of people including citizens, staff, and other City Department personnel.
- Must be able to handle pressures of contact with the public, respond to customers in a courteous and professional manner, and maintain confidential information.
- Must pass a background check from the Massachusetts Registry of Motor Vehicles (RMV) to access its ATLAS business portal.
- Experience with Microsoft Word, Outlook, Excel, and data systems.
- High school education or equivalent required.
- Must show a high degree of self-motivation.
PREFERRED QUALIFICATIONS:
Experience in an office environment with comparable skills desirable.
WORK ENVIRONMENT:
Standard office environment with fluorescent lighting, carpeted floors, air-conditioning. The noise level in the work environment is moderately loud, which can elevate with phone calls and walk in members of the public. Busy office work environment characterized by multiple work demands.
PHYSICAL DEMANDS:
Ability to access, input, and retrieve information from a computer. Ability to operate office equipment including copiers, printers, scanners, fax, base radios, paper, and electronic file system. Executes multiple tasks involving keyboarding, telephones, writing, bending, reaching, and lifting up to 15 lbs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
REQUIRED DOCUMENTS:
Please upload the below documents to complete your application:
- Resume
- Cover Letter
ABOUT THE CITY OF CAMBRIDGE
The City of Cambridge is a diverse and vibrant community that 120,000 residents of different ethnic, racial, religious, U.S. nationals and other backgrounds call home. We take pride in our City’s diversity and strive to create a workplace that is reflective of the community we serve - one in which all employees can thrive. The City is also deeply committed to creating an environment in which all our employees are treated equitably and feel included. In joining our team, you would work in a workplace environment that advances and values antiracism, diversity, equity, and inclusion (ADEI), and that is committed to embedding ADEI best practices and tenets in all aspects of our work. City of Cambridge residents are especially encouraged to apply to job openings.
EQUAL OPPORTUNITY / AFFIRMATIVE ACTION
The City of Cambridge is an Affirmative Action/Equal Opportunity Employer and does not discriminate based on race, color, sex, religion, age, national origin, disability, or any other protected category. Women, minorities, veterans, members of the LGBTQ Community, and persons with disabilities are encouraged to apply. The City is committed to advancing a workforce culture of antiracism, diversity, equity, and inclusion. Auxiliary aids and services, written materials in alternative formats, and reasonable modifications in policies and procedures will be provided to qualified individuals with disabilities free of charge, upon request by contacting Human Resources at humanresources@cambridgema.gov.
