What are the responsibilities and job description for the Deputy City Clerk position at City of Broken Arrow?
| Location: 1800 City Clerk Pay Grade: A08 FLSA Status: Non-exempt |
Under general supervision, performs administrative and secretarial duties in support of the City Clerk.
*This position performs duties deemed to be “safety sensitive" and is therefore subjected to random drug testing under the City’s policies*
- Posts meeting notices, agendas, and legal notices; distributes same to other City departments and the press; maintains originals in permanent files.
- Guides, supports, and administrates Granicus' Legistar agenda creation and approval process including proof reading titles, ensuring attachments are correct and preparing agenda packets.
- Trains department staff on preparing agenda files; answers questions from other departments.
- Prepares City Council, BAMA, and BAEDA and BAIT draft agendas and agendas; posts agendas per statutory requirement; distributes agenda and agenda packets to City Council members after posting.
- Arranges for invocation speakers at the Council meetings.
- Attends Council meetings in the City Clerk's absence, as directed by the City Clerk.
- Prepares, tracks and submits ordinances to Municipal Code for Codification.
- Prepares, tracks, and mails documents for newspaper publication and legal filing with county land records.
- Distributes documents; obtains signatures as required for fully executable original documents; creates, uses and monitors a tickler folder for documents sent out of office for signatures.
- Keeps accurate records on members of Committees, Authorities, Boards and Council
- Composes and types letters, resolutions, proclamations, fact sheets and public notices.
- Researches records and documents as requested.
- Assists with notarizing, attesting, and certifying official City documents in the absence of the City Clerk.
- Performs other administrative duties as necessary.
- Assists with election process; prepares and files materials, candidate filings, and other information.
- Assists with Utility Assessment District processes; public notices, public hearings, payment log, filing liens with County Treasurer.
- Maintains and ensures accuracy of official records (minutes) of all proceedings.
- Performs other duties as assigned.
Salary : $24 - $31