What are the responsibilities and job description for the Records Clerk position at City of Brighton?
Starting hiring salary - $26.39 to $27.97 hourly
DEFINITION
Performs a variety of record-keeping, recording, publishing, clerical and public contact duties within the City Clerk's Office. This position must work well independently and with teams while providing excellent, respectful customer service and human relations skills, which support the City of Brighton's mission and values.
SUPERVISION RECEIVED AND EXERCISED
Receives supervision from the City Clerk. This position does not supervise others.
EXAMPLE OF IMPORTANT/ESSENTIAL RESPONSIBILITIES AND DUTIES
Assists the general public, elected officials, City of Brighton personnel, representatives from other agencies and citizens in obtaining information.
Provides adequate responses to requests in a professional and timely fashion.
Performs records retention, retrieval and destruction duties for City records.
Maintains document check lists and distributes copies of official documents to appropriate persons.
Records documents with the appropriate County officials.
Distributes annual archive retention list to departments.
Assembles City Council packets weekly within a tight timeframe.
Coordinates the Boards and Commissions appointment process
Assigns Resolution and Ordinance numbers.
Sends legal publications to the Brighton Blade newspaper.
Notarizes documents for the public, employees, and elected officials.
Codifies documents to be part of the Municipal Code and distributes updates.
Acts as a back-up in Liquor Licensure and Marijuana procedures for Deputy City Clerk.
Performs other duties and responsibilities as requested by the City Clerk.
QUALIFICATIONS
Knowledge of:
Office procedures, computers including Microsoft Office Suite, calculator, typewriter, copier and scanner.
Ability to:
Establish and maintain cooperative working relationships with those contacted in the course of work.
Demonstrate strong customer service skills.
Work independently and as a team member.
Work under stressful situations and strict timelines.
Speak and write clearly and concisely.
Follow verbal and written instructions.
Work independently to organize and prioritize duties and meet all deadlines.
EDUCATION AND EXPERIENCE
High school diploma or equivalent. Two (2) years of experience in a position involving similar duties. Experience with electronic document storage or archiving software preferred.
PHYSICAL REQUIREMENTS
Ability to perform light physical work and lift and carry more than 20 pounds to shelves that are higher than four feet. Ability to stand, walk, ride, climb, bend, kneel, crawl, twist, reach, grasp, push, pull and perform similar body movement and sit for extended periods of time while performing a wide variety of work. Possesses hand/eye/foot coordination adequate to use computer equipment, calculator, file documents, pen and paper to take notes and to operate a vehicle. Ability to talk and hear in person and by telephone and to hear Council proceedings and must possess the ability to speak in a manner that is easily understood by co-workers and the public or read instructions face to face or by telephone. Ability to see computer screen and read instructions, manuals, codes, reports and characters on a computer screen.
SPECIAL REQUIREMENTS
Possession of a valid Colorado driver's license with safe driving record.
Colorado Notary Public or ability to attain certificate within two (2) months of hire.
Bilingual Spanish/English preferred.
Ability to complete FEMA ICS
FEMA IS-700 and ICS-100 are required to be completed within 6 months of hire.
DEFINITION
Performs a variety of record-keeping, recording, publishing, clerical and public contact duties within the City Clerk's Office. This position must work well independently and with teams while providing excellent, respectful customer service and human relations skills, which support the City of Brighton's mission and values.
SUPERVISION RECEIVED AND EXERCISED
Receives supervision from the City Clerk. This position does not supervise others.
EXAMPLE OF IMPORTANT/ESSENTIAL RESPONSIBILITIES AND DUTIES
Assists the general public, elected officials, City of Brighton personnel, representatives from other agencies and citizens in obtaining information.
Provides adequate responses to requests in a professional and timely fashion.
Performs records retention, retrieval and destruction duties for City records.
Maintains document check lists and distributes copies of official documents to appropriate persons.
Records documents with the appropriate County officials.
Distributes annual archive retention list to departments.
Assembles City Council packets weekly within a tight timeframe.
Coordinates the Boards and Commissions appointment process
Assigns Resolution and Ordinance numbers.
Sends legal publications to the Brighton Blade newspaper.
Notarizes documents for the public, employees, and elected officials.
Codifies documents to be part of the Municipal Code and distributes updates.
Acts as a back-up in Liquor Licensure and Marijuana procedures for Deputy City Clerk.
Performs other duties and responsibilities as requested by the City Clerk.
QUALIFICATIONS
Knowledge of:
Office procedures, computers including Microsoft Office Suite, calculator, typewriter, copier and scanner.
Ability to:
Establish and maintain cooperative working relationships with those contacted in the course of work.
Demonstrate strong customer service skills.
Work independently and as a team member.
Work under stressful situations and strict timelines.
Speak and write clearly and concisely.
Follow verbal and written instructions.
Work independently to organize and prioritize duties and meet all deadlines.
EDUCATION AND EXPERIENCE
High school diploma or equivalent. Two (2) years of experience in a position involving similar duties. Experience with electronic document storage or archiving software preferred.
PHYSICAL REQUIREMENTS
Ability to perform light physical work and lift and carry more than 20 pounds to shelves that are higher than four feet. Ability to stand, walk, ride, climb, bend, kneel, crawl, twist, reach, grasp, push, pull and perform similar body movement and sit for extended periods of time while performing a wide variety of work. Possesses hand/eye/foot coordination adequate to use computer equipment, calculator, file documents, pen and paper to take notes and to operate a vehicle. Ability to talk and hear in person and by telephone and to hear Council proceedings and must possess the ability to speak in a manner that is easily understood by co-workers and the public or read instructions face to face or by telephone. Ability to see computer screen and read instructions, manuals, codes, reports and characters on a computer screen.
SPECIAL REQUIREMENTS
Possession of a valid Colorado driver's license with safe driving record.
Colorado Notary Public or ability to attain certificate within two (2) months of hire.
Bilingual Spanish/English preferred.
Ability to complete FEMA ICS
FEMA IS-700 and ICS-100 are required to be completed within 6 months of hire.
Salary : $54,891 - $74,610
