Human Resources Specialist

CITY OF BRECKSVILLE

Job Title: Human Resource Specialist

Department: Mayor’s Office

Reports To: Mayor

FLSA Status: Exempt

Approved Date: 12/28/2023

JOB SUMMARY

Reporting to the Mayor, this position is responsible for the timely and accurate delivery of onboarding, employee benefits, human resources functions and related accounting tasks including recordkeeping and tax reporting.

CLASS CHARACTERISTICS

This is a full-time professional classification level that works closely with all City staff and other interested parties in order to respond to their human resource and benefit needs.

ESSENTIAL FUNCTIONS

• Prepares and posts available job postings.
• Prepares, updates, and receives approvals on all job descriptions.
• Performs employee onboarding, including orientation, enrollment, and notifications. Provides new employee testing. Provides the Finance Department with the necessary completed onboarding paperwork for payroll processing.
• Coordinates and manages required random drug screenings.
• Maintains all personnel transactions such as new hire, termination, leave of absence, benefit deductions, garnishments, etc. Provides the necessary personnel transactions to the Finance Department for payroll processing.
• Reviews legislation, regulations and case law to determine effect on operations. Ensures compliance with city, state and federal regulations and policies including but not limited to COBRA, SERB, EEO, ADA, FMLA, and FLSA.
• Manages all activities related to FMLA, including employee interactions, paperwork, and policy compliance.
• Manages all aspects of military leave, including calculations of payments due to the employee. Timely submission of payroll changes and amount to the Finance Department.
• Provides labor relations support and advice on wage and benefits practices.
• Assists auditors during audit process, provides documents, reports and other payroll-related credentials upon request. Answers questions regarding information and/or procedures as required.
• Makes presentations before employees regarding benefits and/or related topics including the Employee
• Assistance Program.
• Oversees employee health care program including cooperation with insurance broker and third-party administrator and maintains employee HIPAA files.
• Responsible for benefit administration including: healthcare COBRA, Healthcare Cost Management
• Committee, employee assistance program, life insurance, dental insurance, section 125 plan, flexible spending account, dependent care account, EZERISA plan document, supplemental benefits, annual open enrollment process, HIPAA, ACA eligibility/compliance/fees/reporting, compliance, health savings account, healthcare reimbursement account, employee wellness rebate.
• Processes and monitors claims for workers' compensation, and works with the Bureau of Workers'
• Compensation, managed care organization and third-party administrator for resolution of claims.
• Manages Workers’ Compensation programs in order to obtain discounts or rebates on premiums.
• Responsible for Ohio PERRP reporting activities.
• Supervises the Drug Free Workplace program including training sessions and reporting.
• Assists administration in preparation of annual payroll budget. May participate in negations of wages and benefits.
• Coordinates activities regarding unemployment compensation.
• Manages, reconciles, and processes all invoices related to benefit administration and human resource functions.
• Responsible for the coordination and participation at all employee disciplinary hearings. Manages conflict resolution related to employee matters. Coordinates activities related to performance evaluations.
• Manages duties related to an employee’s separation from service, including termination and retirement.
• This also includes preparing any cash out records for processing by the Finance Department.
• Responsible for the review, changes to, and implementation of personnel policies, procedures, employee handbook, ordinances, and resolutions. Works with department heads and administration in implementing employee benefit policies.
• Coordinates records retention schedule for all human resource and benefit-related records in accordance with the City's adopted policies and procedures.
• Responsible for the required labor law posting and bulletin board maintenance throughout the city.
• Responds to surveys and questionnaires relating to employee census and benefits.
• Prepares reports requested by City Council, the administration, or other public officials.
• Perform other duties and special projects as assigned.
• Utilize the city’s ERP system as necessary and available to complete assigned tasks.

KNOWLEDGE, SKILLS AND ABILITIES

Thorough knowledge of human resource activities. A good understanding of employee benefits including medical insurance, workers' compensation, FMLA, HIPAA, fringe benefits, and eligible reimbursements.

A thorough understanding of municipal government structure including legal and reporting requirements related to employee benefits. Experience in accounts payable processing and payment including familiarity with related legal restrictions. Must have ability to understand and carry out oral and written directions and possess excellent interpersonal and communications skills. The position requires a thorough understanding of ERP software; the ability to use personal computer applications such as Excel and Word; and the skills to operate standard office equipment. Must be able to maintain strict confidentiality in performing the duties and demonstrate sound work ethics, respectfulness, and flexibility.

PHYSICAL DEMANDS

Typically sit at a desk or table; regularly walk, stand or stoop; occasionally lift, carry, push, pull, or otherwise move objects weighing up to 25 pounds; regularly use tools or equipment requiring a high degree of dexterity; and work for sustained periods of time maintaining concentrated attention to detail.

WORK ENVIRONMENT

Work is performed in an office setting, or other environmentally controlled room; and work occasionally exposes incumbent to angry or otherwise upset individuals.

EDUCATION AND EXPERIENCE

Requires a minimum of two years prior experience, preferably at a municipal government. Prefer business degree and/or human resource certifications.

Selected applicants may be subject to, and must pass a physical, drug test and background check.

MISCELLANEOUS

This description lists the major duties and requirements of the job and is not all-inclusive. Incumbent may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

Job Type: Full-time

Pay: $55,000.00 - $105,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance
• Work Location: In person