Recruitment Coordinator

Summary Statement

The City of Boise is seeking a Recruitment Coordinator to help create a welcoming, organized and seamless experience for new employees. This position owns the pre-employment onboarding process and serves as a primary point of contact from the time a candidate accepts an offer through their first day with the City.

The ideal candidate is a dependable and service-oriented professional who communicates clearly, follows through on commitments and takes pride in getting the details right. The role coordinates background checks, pre-employment requirements, hiring documentation, system data and start dates while keeping candidates and hiring managers informed throughout the process. It also provides opportunities to identify inefficiencies and improve processes that support a consistent and positive onboarding experience.

Experience in human resources or recruitment is helpful but not required. Candidates with strong customer service, administrative or program coordination experience, accurate data-entry skills and the ability to manage multiple deadlines are encouraged to apply.

To ensure internal equity and alignment with the approved budget for this position, offers are made within the posted hiring range. Although the hiring range is fixed, employees receive an exceptional benefits and total rewards package that enhances the overall value of employment with the City of Boise.

Required Knowledge, Experience, And Training

• High school graduation or equivalent and three years of experience in specialized administration in human resources administration, recruiting or program coordination.
  
  

Licensing And Other Requirements

• Valid state-issued driver’s license.
  
  

Special Requirements

Applicants Must Be Able To Pass

• City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation
• Driving Record Check
• Criminal Justice Information System background check (CJIS)
  
  

Why the City of Boise?

The benefits are real and among the best in the Treasure Valley:

• Zero-cost premium medical coverage for you and your family
• PERSI retirement plus employer-matched 401(k)/457b
• 10 hours vacation/month (grows with tenure), 12 paid holidays, and 8 hours sick leave/month
• 10 weeks paid parental leave
• $500 annual wellbeing incentive
• Tuition reimbursement and free local bus pass
• Basic life and long-term disability insurance at no cost
  
  

Disclaimer: This job posting may close earlier than the listed closing date. If this occurs, a minimum of 24 hours’ notice will be provided prior to closing. Applications received for this recruitment may be used to fill similar vacancies within the City of Boise as they occur.

Essential Functions

Welcomes prospective employees to the organization through the administration of the city's pre-employment onboarding process. Sends electronic pre-employment onboarding documents and schedules appointments for completion of forms and on-site requirements.

Processes background checks and administers pre-employment screening based on job requirements. Refers incidents discovered during pre-employment onboarding that could preclude employment to manager or director. Documents outcomes and advises the hiring manager of the candidate’s successful completion of pre-employment onboarding steps.

Administers the recruitment and hiring process through an automated applicant tracking system. Enters data into the system and document management database(s) to ensure candidates are processed and entered into the system. Maintains and audits files for compliance, retention and destruction. Compiles regular and ad hoc reports to reflect hiring metrics and trends.

Schedules start dates and new employee orientation. Ensures communication with candidates and hiring managers are consistent. Maintains strict confidentiality of personally identifying information and personal health information in accordance with the law.

Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.

Requirements

Additional Required Knowledge, Experience, And Training

Knowledge Of

• Federal, state and local employment laws and regulations
• Employee recruitment and selection principles and practices
• Data collection and analysis
• Reporting and research techniques
• Program development and implementation
• Principles and practices of proper and effective business communication
• Computer usage including related software
  
  

Ability to:

• Apply techniques of human resources management and administration daily
• Speak to members of the public and businesses
• Coordinate multiple tasks/projects through strong organizational skills
• Maintain strict confidentiality of work and exercise tact and diplomacy
• Communicate effectively in the English language at a level necessary for efficient job performance
• Perform all essential functions as assigned by an authorized employee, supervisor and/or manager with or without reasonable accommodation.
  
  

Individuals must be capable of operating vehicles safely and have an acceptable driving record.

Preferred Knowledge, Experience, And Training

Associate's degree in human resources management, public administration or a related field and three years of human resources generalist and recruiting services