What are the responsibilities and job description for the Inventory Supervisor - PW position at City of Boise?
Summary Statement
The City of Boise Public Works Department is looking for an Inventory Supervisor who can lead a small team while helping us improve how we manage inventory and procurement across our facilities.
This is a hands-on role for someone who sees opportunities to make things work better and is comfortable putting those changes into practice. You’ll spend time at different warehouses and facilities across the City, working with staff to understand their inventory needs and helping procure the parts and materials they need to keep day-to-day operations running.
We’re looking for someone who can build relationships across different teams, take ownership of problems and bring a fresh perspective to existing processes. You’ll also oversee more than $2 million in inventory and play an important role in making sure our warehouses are organized, safe and able to support the work happening throughout Public Works.
To ensure internal equity and alignment with the approved budget for this position, offers are made within the posted hiring range. Although the hiring range is fixed, employees receive an exceptional benefits and total rewards package that enhances the overall value of employment with the City of Boise.
Required Knowledge, Experience, And Training
The benefits are real and among the best in the Treasure Valley:
Performs the full range of duties (with appropriate managerial review), including hiring, evaluating, promoting, and assigning duties; corrects inappropriate actions or behavior through communication and coaching; initiates discipline or termination as needed; and oversees employees or a group.
Interfaces with purchasing, engineering, maintenance and operations staff to plan purchases and research parts for emergency repairs, preventative and corrective maintenance and capital improvement projects. Writes specifications for materials to be purchased. Requests bids/quotes and obtains appropriate authorizations. Initiates purchase orders and tracks orders through the approval process. Procures and issues inventory and documents activities in inventory software.
Oversees safe and compliant warehouse operations in different locations and provides leadership and guidance in managing each warehouse. Ensures policies are adhered to and maintains a safe working environment.
Processes invoices and codes to budget every week. Resolves internal and external invoice issues. Oversees financial reconciliation of purchasing card transactions. Reviews financial reports for expenditures and compiles information for budgets as requested. Advises managers on budget allocation for inventory and capital purchases.
Monitors inventory levels and manages any surplus or shortage. Reviews and interprets inventory data and reports. Identifies areas of improvement for staff and management. Exercises inventory control and monitors security measures in warehouses containing parts valued at over $2 million. Maintains warehouse infrastructure records. Performs annual inventory, often with internal or external auditors monitoring work and procedures. Evaluates subsequent inventory discrepancy reports.
Participates in meetings as a purchasing advisory team member. Communicates division policy and process changes. Participate in other city-wide, departmental or divisional improvement teams or projects, as necessary.
Participates in the division’s hazardous materials team and secures such materials until pick-up by environmental division staff. Evaluates systems and processes.
Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.
Requirements
Additional Required Knowledge, Experience, And Training
Knowledge of
Municipal/industrial purchasing
Bid specifications
Computer usage including related software
Barcoding processes
Budgeting
And effective supervisory principles and practices
Ability to
Understand public utility mechanical systems
Interpret rules and regulations related to purchasing and bid specifications
Apply warehousing procedures in resolving problems
Accurately perform mathematical calculations
Maintain confidentiality with sensitive documents or information
Operate a forklift safely and efficiently
Communicate effectively in the English language at a level necessary for efficient job performance
And perform all essential functions as assigned by an authorized employee
Supervisor and/or manager with or without reasonable accommodation
Individuals must be capable of operating vehicles safely and have an acceptable driving record.
Preferred Knowledge, Experience, And Training
Six years of warehouse, inventory and procurement experience in a supervisory role.
Knowledge of mechanical, electrical, plumbing, construction and maintenance inventory.
Working Conditions
The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Efforts
While performing the duties of this job the employee is always lifting/carrying up to 20 pounds, frequently lifting/carrying up to 35 pounds, occasionally lifting/carrying up to 50 pounds and rarely lifting/carrying up to 75 pounds. Also, the employee is frequently pushing/pulling up to 35 pounds, occasionally pushing/pulling up to 50 pounds and rarely pushing/pulling up to 75 pounds. The noise level is occasionally moderate and rarely very loud. Work includes sensory ability to talk, hear and touch. Work in this position also includes close vision, distance vision, peripheral vision and depth perception. Employees will sit, stand, walk, stoop, kneel, crouch, crawl, reach, grasp, climb and balance. Position requires hand/finger dexterity.
Working Environment
The work environment will include inside conditions, outdoor weather conditions, extreme temperatures, in wet and humid conditions, areas of dust, odors, mist and gases or other airborne matter. Employees work in/at heights. Employees will also drive a vehicle as part of this position. Work includes protected exposure to chemicals.
The City of Boise Public Works Department is looking for an Inventory Supervisor who can lead a small team while helping us improve how we manage inventory and procurement across our facilities.
This is a hands-on role for someone who sees opportunities to make things work better and is comfortable putting those changes into practice. You’ll spend time at different warehouses and facilities across the City, working with staff to understand their inventory needs and helping procure the parts and materials they need to keep day-to-day operations running.
We’re looking for someone who can build relationships across different teams, take ownership of problems and bring a fresh perspective to existing processes. You’ll also oversee more than $2 million in inventory and play an important role in making sure our warehouses are organized, safe and able to support the work happening throughout Public Works.
To ensure internal equity and alignment with the approved budget for this position, offers are made within the posted hiring range. Although the hiring range is fixed, employees receive an exceptional benefits and total rewards package that enhances the overall value of employment with the City of Boise.
Required Knowledge, Experience, And Training
- High School Diploma or equivalent and three years of experience in a lead or supervisory position, including experience working in a warehouse or with inventory and procurement, or an equivalent combination of education and/or experience.
- Valid state-issued driver's license.
- Obtain forklift certification within 30 days of employment.
- Applicants must be able to pass:
- City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation
- Driving Record Check
The benefits are real and among the best in the Treasure Valley:
- 100% Employer paid medical coverage for you and your family.
- PERSI retirement (11.96% Employer Contribution) plus employer-matched 401(k)/457b
- 10 hours vacation/month (grows with tenure), 12 paid holidays, and 8 hours sick leave/month
- 10 weeks paid parental leave
- $500 annual wellbeing incentive
- Tuition reimbursement and free local bus pass
- Basic life and long-term disability insurance at no cost
Performs the full range of duties (with appropriate managerial review), including hiring, evaluating, promoting, and assigning duties; corrects inappropriate actions or behavior through communication and coaching; initiates discipline or termination as needed; and oversees employees or a group.
Interfaces with purchasing, engineering, maintenance and operations staff to plan purchases and research parts for emergency repairs, preventative and corrective maintenance and capital improvement projects. Writes specifications for materials to be purchased. Requests bids/quotes and obtains appropriate authorizations. Initiates purchase orders and tracks orders through the approval process. Procures and issues inventory and documents activities in inventory software.
Oversees safe and compliant warehouse operations in different locations and provides leadership and guidance in managing each warehouse. Ensures policies are adhered to and maintains a safe working environment.
Processes invoices and codes to budget every week. Resolves internal and external invoice issues. Oversees financial reconciliation of purchasing card transactions. Reviews financial reports for expenditures and compiles information for budgets as requested. Advises managers on budget allocation for inventory and capital purchases.
Monitors inventory levels and manages any surplus or shortage. Reviews and interprets inventory data and reports. Identifies areas of improvement for staff and management. Exercises inventory control and monitors security measures in warehouses containing parts valued at over $2 million. Maintains warehouse infrastructure records. Performs annual inventory, often with internal or external auditors monitoring work and procedures. Evaluates subsequent inventory discrepancy reports.
Participates in meetings as a purchasing advisory team member. Communicates division policy and process changes. Participate in other city-wide, departmental or divisional improvement teams or projects, as necessary.
Participates in the division’s hazardous materials team and secures such materials until pick-up by environmental division staff. Evaluates systems and processes.
Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.
Requirements
Additional Required Knowledge, Experience, And Training
Knowledge of
Municipal/industrial purchasing
Bid specifications
Computer usage including related software
Barcoding processes
Budgeting
And effective supervisory principles and practices
Ability to
Understand public utility mechanical systems
Interpret rules and regulations related to purchasing and bid specifications
Apply warehousing procedures in resolving problems
Accurately perform mathematical calculations
Maintain confidentiality with sensitive documents or information
Operate a forklift safely and efficiently
Communicate effectively in the English language at a level necessary for efficient job performance
And perform all essential functions as assigned by an authorized employee
Supervisor and/or manager with or without reasonable accommodation
Individuals must be capable of operating vehicles safely and have an acceptable driving record.
Preferred Knowledge, Experience, And Training
Six years of warehouse, inventory and procurement experience in a supervisory role.
Knowledge of mechanical, electrical, plumbing, construction and maintenance inventory.
Working Conditions
The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Efforts
While performing the duties of this job the employee is always lifting/carrying up to 20 pounds, frequently lifting/carrying up to 35 pounds, occasionally lifting/carrying up to 50 pounds and rarely lifting/carrying up to 75 pounds. Also, the employee is frequently pushing/pulling up to 35 pounds, occasionally pushing/pulling up to 50 pounds and rarely pushing/pulling up to 75 pounds. The noise level is occasionally moderate and rarely very loud. Work includes sensory ability to talk, hear and touch. Work in this position also includes close vision, distance vision, peripheral vision and depth perception. Employees will sit, stand, walk, stoop, kneel, crouch, crawl, reach, grasp, climb and balance. Position requires hand/finger dexterity.
Working Environment
The work environment will include inside conditions, outdoor weather conditions, extreme temperatures, in wet and humid conditions, areas of dust, odors, mist and gases or other airborne matter. Employees work in/at heights. Employees will also drive a vehicle as part of this position. Work includes protected exposure to chemicals.
Salary : $500