What are the responsibilities and job description for the Administrative Assistant position at City of Boise?
We are currently hiring for two Administrative Assistant roles and will be collecting applications for both positions. Applicants will be considered based on qualifications, experience, and alignment with departmental needs. These positions may be located at City Hall or another off-site office depending on assignment.
These roles provide vital administrative support that keeps departmental operations running smoothly. Responsibilities may include coordinating processes and projects, assisting with financial and contract-related tasks, supporting customer service functions, organizing meetings and assignments, and preparing or transcribing meeting materials. Successful candidates will be detail-oriented, proactive, and comfortable managing multiple tasks in a dynamic environment.
Administrative Assistant III:
Required Knowledge, Experience, And Training
- High school diploma or equivalent
- 4 years of experience providing administrative support duties for a unit or functional group supporting business operations, or an equivalent combination of education and/or experience.
High school diploma or equivalent 6 years of progressively responsible experience supporting senior-level management with administrative and/or operational support duties in public administration or administrative research, or an equivalent combination of education and/or experience.
For both roles:
Licensing And Other Requirements
Valid state-issued driver's license.
Special Requirements
Applicants must be able to pass:
- City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation
- Driving Record Check
- Hybrid Work Eligible
Why the City of Boise?
The benefits are real and among the best in the Treasure Valley:
- Zero-cost premium medical coverage for you and your family (an estimated $10,000 - 20,000 value)
- PERSI retirement (11.96% Employer Contribution) plus employer-matched 401(k)/457b
- 10 hours vacation/month (grows with tenure), 12 paid holidays, and 8 hours sick leave/month
- 10 weeks paid parental leave
- $500 annual wellbeing incentive
- Tuition reimbursement and free local bus pass
- Basic life and long-term disability insurance at no cost
Disclaimer: This job posting may close earlier than the listed closing date. If this occurs, a minimum of 24 hours’ notice will be provided prior to closing. Applications received for this recruitment may be used to fill similar vacancies within the City of Boise as they occur.
Administrative Assistant IV - PW Administrative Assistant III - PW
- Administrative Assistant III:
- Additional Required Knowledge, Experience, And Training
Knowledge of:; computer usage including related software; general business office practices, procedures and telephone etiquette; data collection and research techniques and methods; organization and department operations, services and policies; applicable regulations and policies; professional license requirements, CEU requirements and state laws governing the licensing process; and computer usage including related software.
Ability to:; provide excellent customer service; analyze problems and develop solutions; gather, interpret and disseminate data and other business-related information; consolidate information from various sources into a prescribed report format; interpret governing regulations, policies and procedures; effectively explain departmental policies and procedures; communicate effectively in the English language at a level necessary for efficient job performance; and perform all essential functions as assigned by an authorized employee, supervisor and/or manager with or without reasonable accommodation.
Individuals must be capable of operating vehicles safely and have an acceptable driving record.
Preferred Knowledge, Experience, And Training
Associate’s degree and five years of experience providing clerical and/or administrative support in a technical or complex program or work environment. - Administrative Assistant IV - PW
- Additional Required Knowledge, Experience, And Training
Knowledge of:; office etiquette, policies, practices and procedures; usage of office equipment; data management best practices; computer usage including related software; technology and process optimization; English usage, grammar, punctuation and spelling; and principles and practices of customer service.
Ability to:; analyze and interpret data; coordinate multiple work tasks; anticipate department needs and resolve issues; take and transcribe dictation and type accurately; exercise good judgment and discretion; maintain confidentiality; establish and maintain effective working relationships; provide quality customer service; demonstrate attention to detail; work without close supervision; support strategic department initiatives and maintain operational excellence; communicate effectively in the English language at a level necessary for efficient job performance; and perform all essential functions as assigned by an authorized employee, supervisor and/or manager with or without reasonable accommodation.
Individuals must be capable of operating vehicles safely and have an acceptable driving record.
Preferred Knowledge, Experience, And Training
Nine years of experience in providing advanced level administrative support and three years of experience in physical and digital record management and/or governmental administrative support.
Possession of Certified Administrative Secretary (CAS) and Certified Record Management (CRM) certifications.
Knowledge of record management theories, principles, legal requirements and techniques, retention scheduling, archiving, storage, public access and destruction.
Physical Efforts
While performing the duties of this job the employee is frequently lifting/carrying up to 10 pounds and occasionally lifting/carrying up to 35 pounds. The noise level is frequently moderate. Work includes sensory ability to talk, hear, smell and touch. Work in this position also includes close vision, distance vision, peripheral vision and depth perception. Employees will sit, stand, walk, stoop, kneel, crouch, crawl, reach and grasp. Position requires hand/finger dexterity.
Working Environment
The work environment will include inside conditions. Employees will also drive a vehicle as part of this position may periodically rotate work locations.
Salary : $19 - $25