What are the responsibilities and job description for the Acquisitions Specialist III position at City of Boise?
Summary Statement
Join the Boise Public Library's Downtown team as an Acquisitions Specialist III, where you'll play a vital role in connecting our community with the resources they need. Behind every book, audiobook, movie, and digital resource is a dedicated professional ensuring materials are accurately cataloged, processed, and ready for discovery.
We're looking for someone with experience managing complex records and maintaining accurate data, ideally in a library technical services, acquisitions, or cataloging environment. We also encourage candidates with experience in archives, records management, metadata, information management, document control, technical inventory systems, or other detail-intensive roles where precision, organization, and data quality are essential. Candidates with a proven ability to maintain accurate, searchable, and well-organized information in complex systems are encouraged to apply, regardless of industry.
You'll thrive in this role if you enjoy solving complex organizational challenges, take pride in producing high-quality work, and want to support lifelong learning and equitable access to information. In return, you'll have the opportunity to make a meaningful impact while collaborating with a dedicated team committed to exceptional public service.
Please submit a cover letter along with your resume in order to be considered.
Required Knowledge, Experience, And Training
Applicants Must Be Able To Pass
The benefits are real and among the best in the Treasure Valley:
Essential Functions
Receives library materials in all formats and verifies their condition and suitability for use in the library. Reviews purchase orders to ensure the accuracy of items. Locates correct bibliographic records to import into the ILS. Creates item records, ensures holdings are correct, merges records as needed and identifies any ongoing issues for cleanup to maintain the integrity of the data in the ILS. Maintains local cataloging requirements by adding data points for searchability. Handles complex issues with records, and refers only the most complex problems to a cataloger.
Physically processes materials using established procedures. Performs daily quality assurance checks on entries completed by other staff. Maintains data for statistical reports. Assists with interlibrary load processes, which may include working directly with customers to provide patient and tactful service.
Works on initiatives including but not limited to bindery, mending, call number reassignments, curating digital recommendation lists and mail distribution. Participates on library-wide teams.
Assists with library-wide procurement functions for supplies including minor and major equipment. May interact with vendors. Interacts with delivery personnel and signs for supplies and deliveries.
Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.
Requirements
Additional Required Knowledge, Experience and Training
Knowledge Of
Post-high school education or coursework in library science or information technology and five years of experience in a library technical services environment working with library materials and utilizing vendor's online systems.
Working Conditions
The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Efforts
While performing the duties of this job the employee is always lifting/carrying up to 10 pounds, frequently lifting/carrying up to 50 pounds and rarely lifting/carrying up to 75 pounds. Also, the employee is frequently pushing/pulling up to 100 pounds and occasionally pushing/pulling up to 101 pounds. The noise level is occasionally moderate and rarely very loud. Work includes sensory ability to talk, hear and touch. Work in this position also includes close vision. Employees will sit, stand, walk, stoop, kneel, crouch, crawl, reach and grasp. Position requires hand/finger dexterity.
Working Environment
The work environment will include inside conditions, areas of dust, odors, mist and gases or other airborne matter. Work includes protected exposure to infectious bacteria, bodily fluids and chemicals. Exposure to varied weather conditions such as uneven sidewalks and icy conditions during winters between parking lot and building entry. Watch for traffic when assisting donors with unloading of donated materials.
Join the Boise Public Library's Downtown team as an Acquisitions Specialist III, where you'll play a vital role in connecting our community with the resources they need. Behind every book, audiobook, movie, and digital resource is a dedicated professional ensuring materials are accurately cataloged, processed, and ready for discovery.
We're looking for someone with experience managing complex records and maintaining accurate data, ideally in a library technical services, acquisitions, or cataloging environment. We also encourage candidates with experience in archives, records management, metadata, information management, document control, technical inventory systems, or other detail-intensive roles where precision, organization, and data quality are essential. Candidates with a proven ability to maintain accurate, searchable, and well-organized information in complex systems are encouraged to apply, regardless of industry.
You'll thrive in this role if you enjoy solving complex organizational challenges, take pride in producing high-quality work, and want to support lifelong learning and equitable access to information. In return, you'll have the opportunity to make a meaningful impact while collaborating with a dedicated team committed to exceptional public service.
Please submit a cover letter along with your resume in order to be considered.
Required Knowledge, Experience, And Training
- High school diploma or equivalent and four years of experience in a library or related environment with exposure to complex classification systems, or an equivalent combination of education and experience.
Applicants Must Be Able To Pass
- City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation
The benefits are real and among the best in the Treasure Valley:
- Zero-cost premium medical coverage for you and your family
- PERSI retirement plus employer-matched 401(k)/457b
- 10 hours vacation/month (grows with tenure), 12 paid holidays, and 8 hours sick leave/month
- 10 weeks paid parental leave
- $500 annual wellbeing incentive
- Tuition reimbursement and free local bus pass
- Basic life and long-term disability insurance at no cost
Essential Functions
Receives library materials in all formats and verifies their condition and suitability for use in the library. Reviews purchase orders to ensure the accuracy of items. Locates correct bibliographic records to import into the ILS. Creates item records, ensures holdings are correct, merges records as needed and identifies any ongoing issues for cleanup to maintain the integrity of the data in the ILS. Maintains local cataloging requirements by adding data points for searchability. Handles complex issues with records, and refers only the most complex problems to a cataloger.
Physically processes materials using established procedures. Performs daily quality assurance checks on entries completed by other staff. Maintains data for statistical reports. Assists with interlibrary load processes, which may include working directly with customers to provide patient and tactful service.
Works on initiatives including but not limited to bindery, mending, call number reassignments, curating digital recommendation lists and mail distribution. Participates on library-wide teams.
Assists with library-wide procurement functions for supplies including minor and major equipment. May interact with vendors. Interacts with delivery personnel and signs for supplies and deliveries.
Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.
Requirements
Additional Required Knowledge, Experience and Training
Knowledge Of
- Standard library procedures, policies and materials
- Basic bibliographic record format, library cataloging and current classification systems
- Customer service techniques
- Computer usage including related software.
- Learn and use changing library systems
- Interpret and understand bibliographic and item records
- Work independently and as part of a team
- Organize work and manage multiple priorities
- Communicate effectively in the English language at a level necessary for efficient job performance
- Perform all essential functions as assigned by an authorized employee, supervisor, and/or manager with or without a reasonable accommodation.
Post-high school education or coursework in library science or information technology and five years of experience in a library technical services environment working with library materials and utilizing vendor's online systems.
Working Conditions
The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Efforts
While performing the duties of this job the employee is always lifting/carrying up to 10 pounds, frequently lifting/carrying up to 50 pounds and rarely lifting/carrying up to 75 pounds. Also, the employee is frequently pushing/pulling up to 100 pounds and occasionally pushing/pulling up to 101 pounds. The noise level is occasionally moderate and rarely very loud. Work includes sensory ability to talk, hear and touch. Work in this position also includes close vision. Employees will sit, stand, walk, stoop, kneel, crouch, crawl, reach and grasp. Position requires hand/finger dexterity.
Working Environment
The work environment will include inside conditions, areas of dust, odors, mist and gases or other airborne matter. Work includes protected exposure to infectious bacteria, bodily fluids and chemicals. Exposure to varied weather conditions such as uneven sidewalks and icy conditions during winters between parking lot and building entry. Watch for traffic when assisting donors with unloading of donated materials.
Salary : $500