What are the responsibilities and job description for the Tennis Administrative Specialist position at City of Boca Raton, FL?
General Statement of Job
Performs skilled clerical and responsible administrative work assisting in the operation of municipal tennis center; does related work as required. Work is performed under general supervision.
Essential Functions
- Assist in the preparation and organization of events at Tennis Center.
- Prepares promotional material; creates flyers, invitations, brochures and press releases.
- Assist with tournaments.
- Obtains price quotations; prepares purchase requisitions, receivers, refunds, reimbursements.
- Participates in budget preparation and monitoring; monitors budget line items, keeps revenue and expenditure records.
- Prepares and completes daily and monthly participation report.
- Prepares payroll and maintains payroll related records and files.
- Schedules meetings updates RS/Events calendar.
- Composes/types minutes, correspondence, memoranda and reports.
- Develops and maintains filing system, including personnel files.
- Prepares work orders and follow up activities.
- Media liaison; contracts, updates special events, tournaments, etc.
RELATED TASKS:
- Assist in the Pro Shop as needed.
- Assist in the coordination of volunteers.
- Prepares personnel requisitions, biweekly payroll, status forms and performs associated clerical/administrative work.
- Performs related tasks as required.
Knowledge, Skills and Abilities
Knowledge of:
- The operation of a tennis facility and regulations.
- The principles and practices of tennis planning and programs.
- Standard office procedures.
- Simple cash accounting principles.
- Microsoft Word and Excel.
- Establish and maintain effective working relationships with City officials, associates and the general public.
- Organize and perform work independently.
- Act as liaison for the tennis center; ability to type accurately at a rate of 45 WPM.
Minimum and Preferred Qualifications
- Any combination of education and/or experience equivalent to graduation from High School; and at least three (3) years of clerical experience.
SPECIAL REQUIREMENTS:
- Possession of valid State of Florida Class "E" driver's license with no more than six (6) points in a three (3) year period.
- Ability to work a flexible schedule on occasion.
- Essential employee during declared storm emergency.
The background check process for this position may include:
- Criminal Background Check
- Employment Verification
- Reference Checks
- Motor Vehicles Report (MVR) Check
- Monday - Friday 8:00am- 5:30pm
- One weekend per month, Saturday and Sunday
- Patch Reef Park Tennis Center
The City of Boca Raton is an Equal Opportunity, Inclusive, Veteran's Preference Employer and Drug Free Workplace. It is the policy of the City of Boca Raton to prohibit discrimination on the basis of race, color, religion, gender, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status or condition protected by applicable federal, state or local laws.
