What are the responsibilities and job description for the Office Assistant II position at CITY OF BISMARCK?
This position is responsible for providing secretarial support for the operations of the department.
Examples of Duties
• Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel.
• Posts plans and specifications to database.
• Processes and variety of applications and permit requests.
• Prepares a variety of letters, reports, forms, memoranda, legal descriptions and other documents.
• Maintains record drawings database, plat database, site plan database, storm water management database, etc.
• Processes incoming and outgoing mail.
• Maintains and updates contractor lists.
• Processes accounts payable and accounts receivable.
• Scans and archives documents.
• Posts street closing and other information to the city website.
• Maintains office supply inventory; makes purchases as needed.
• Arranges and attends meetings; provides support and records minutes.
• Performs related duties.
Minimum Qualifications
• Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
Salary : $44,674 - $50,258