Public Works Inventory Coordinator

The City of Billings is seeking a Public Works Inventory Coordinator to perform a variety of technical and administrative duties consisting of planning, procurement, scheduling, receiving, organizing, storing, tracking, and disposing of large standing inventory and consumable materials. Manages storeroom and fleet operations, including associated software systems. Prepares routine and specialized reporting, provides data analysis and recommendations, processes accounts payable, and performs other activities related to internal fiscal practices.

Salary Range: $25.9517 - $30.0021 per hour. Salary reflects Step 1 and Step 4 of a 7-step pay scale. Salary at hiring will be dependent upon the applicant's education, experience, and training.

Work Schedule: Monday through Friday, 7:30 a.m. - 4:00 p.m.

Essential Duties And Responsibilities

• Maintain working knowledge of kinds, uses, and grades of materials and inventory supplies utilized by the department.
• Assess materials needed for special projects, maintenance, and repairs.
• Determine inventory stock levels and material quantities required to meet operational needs.
• Determine sources and suppliers for purchases, applying policy and best practices.
• Identify and prepare orders for inventory, non-inventory, and special-order items, including fuel, following all applicable policies and rules.
• Process bid/ proposal requests, submit quotes for approval, create contracts, and purchase orders.
• Coordinate inter-departmental purchases.
• Manage large standing inventory utilizing a computerized reporting system at a central storeroom and at remote sites.
• Maintain stock controls, barcode system, and perform audits of all physical inventory.
• Assess inventory reports and order patterns to identify items in need of automatic, recurring delivery.
• Assess foot-traffic patterns to ensure ease of access to high use items in storeroom.
• Receive, unpack, check, record, and stock incoming materials and supplies.
• Ensure proper storage based on composition and frailty.
• Provide order picking services as needed.
• Maintain records and documents in accordance with City policy and other regulations, including MSDS records.
• Ensure areas under inventory coordinator control meet all safety regulations and industry standards/ best practices.
• Regularly review usefulness of inventory supplies, find best value alternatives, properly dispose of deadstock.
• Reconcile reports to ensure proper inventory and charges to user divisions; make corrected accounting entries as necessary.
• Maintain and reconcile vendor accounts.
• Compile and prepare data for financial statements and reports.
• Provide a variety of reconciliations, schedules, ledgers, and journals.
• Compile and prepare data for utilization statements and reports.
• Process invoices for multiple divisions.
• Process all fleet fuel transactions and perform data entry into computerized system.
• Manage maintenance and compliance of fuel tanks, pumps, and fueling island facilities.
• Manage vehicle and equipment maintenance and repair scheduling, including transportation of vehicles as needed.
• Manage key and fob system.
• Support coordination of the Equipment Replacement Plan (ERP).
• Provide responsive, high-quality service to Public Works employees, other Departments, and outside entities.
• Develop and maintain good working relationships with vendors.
• Provide accurate, complete, and up-to-date information in a courteous, efficient, and timely manner.
• Perform other duties as assigned.
  
  

Qualifications And Skills

• An associate's degree in finance, accounting, business administration, or a related field.
• Minimum of two (2) years of relevant experience; OR
• Minimum of four (4) years of relevant experience to include inventory, warehousing, and purchasing; AND
• Must be proficient with personal computers.
• Must have the ability to learn and use a variety of software applications.
• Must be forklift certified or must be obtained within thirty (30) days of employment.
• Must be DEQ Underground Storage Tank (UST) Operator certified or must be obtained within thirty (30) days of employment.
• Must have strong interpersonal and communication skills.
• Must have a Montana driver's license or must be obtained within ninety (90) days of employment.
• Must be able to pass a Federal and State criminal background check.
  
  

Equal Opportunity Employer.